Agenda item

COMMITTEE MINUTES

(i)            To receive and note the Minutes of Committee meetings held between 19 January 2021 – 21 April 2021 as specified below (attached).

 

(ii)          To consider therecommendations contained in committee minutes which have not already been resolved, as specified below.

 

(iii)         To receive any relevant verbal updates from officers or Committee Chairs and any councillor comments or questions relating to the below minutes.

 

a)    Planning & Transport Committee 27 January 2021

b)    Partnership Committee      4 February 2021

c)    Planning & Transport Committee 17 February 2021

d)    Policy & Finance Committee         22 February 2021

Recommendation at Minute Reference 200/PF (Investment Strategy)

e)    Cultural & Economic Committee  1 March 2021

f)     Grounds & Environmental Committee    8 March 2021

g)    Planning & Transport Committee 10 March 2021

Recommendation at Minute Reference 180/P (Temporary High Street Pedestrianisation)

h)    Policy & Finance Committee         29 March 2021

Recommendations at Minute Reference 214/PF (Third Party Funding Protocol) and 216/PF (Budget underspend).

i)     Planning & Transport Committee 31 March 2021

j)     Policy & Finance Committee         19 April 2021 (to follow)

Recommendations at Minute Reference 225/PF (minor amendments to Financial Regulations and Standing Orders** to fairly reflect Brexit transitional advertising of contract arrangements), 226/PF (Health and Safety Policy), 227/PF (Lone working policy), 229/PF (Complaints Policy), 230/PF (Freedom of Information Policy)

 

** per SO 26b, proposed changes incorporate statutory requirements and need not stand adjourned without discussion until the next ordinary meeting of the Council.

 

Minutes:

(i)            Council received the minutes of the Committee meetings held since January 2021.

 

RESOLVED to receive the minutes of the Committee meetings held between 19 January 2021 – 21 April 2021.

 

(a)             Planning & Transport Committee            27 January 2021

(b)             Partnership Committee                  4 February 2021

(c)             Planning & Transport Committee            17 February 2021

(d)             Policy & Finance Committee                    22 February 2021

(e)       Cultural & Economic Committee               1 March 2021

(f)        Grounds & Environmental Committee 8 March 2021

(g)       Planning & Transport Committee              10 March 2021

(h)       Policy & Finance Committee                     29 March 2021

(i)        Planning & Transport Committee         31 March 2021

(j)         Policy & Finance Committee           19 April 2021

 

(ii)          Council gave consideration to the recommendations contained within committee minutes which had not already been dealt with as specific agenda items.

 

Policy & Finance Committee 22 February 2021 - minute reference 200/PF Investment Strategy.

 

RESOLVED to re-adopt the Town Council’s Investment Strategy.

 

Planning & Transport Committee 10 March 2021 - minute reference 180/P Temporary High Street Pedestrianisation.

 

RESOLVED that a formal response to Central Bedfordshire Council on the future of the High Street from March 2022 be considered at an Autumn 2021 meeting of the Council.

 

Policy & Finance Committee 29 March 2021 - minute reference 214/PF Third Party Funding.

 

RESOLVED to adopt the Third Party Funding/Use of Assets Protocol.

 

Minute reference 216/PF Budget Underspend.

 

RESOLVED to carry forward underspend of £2,000 from Buzzard Trails (4509/101) to earmarked reserve (9018/970) to fund annual maintenance to the Children’s Trail.

 

Policy & Finance Committee 19 April 2021:

Minute reference 225/PF Annual Governance Review (Financial Regulations and Internal Controls): 

 

RESOLVED:

 

(a)      That minor amendments to the Town Council’s credit card procedure as set out be endorsed.

(b)      To endorse minor amendments to Standing Orders to fairly reflect Brexit transitional advertising of contract arrangement as set out.

(c)      To endorse minor amendments to Financial Regulations to fairly reflect Brexit transitional advertising of contracts arrangements as set out.

 

Minute reference 226/PF Health and Safety Policy:

 

RESOLVED to endorse the Town Council’s Health and Safety Policy which had been subject to its annual review.

 

Minute reference 227/PF Lone Working Policy:

 

RESOLVED to endorse the Town Council’s Lone Working Policy which had been subject to review.

 

Minute reference 229/PF Complaints Procedure:

 

RESOLVED to approve the proposed revised Complaints Procedure.

 

Minute reference 230/PF Freedom of Information Policy:

 

RESOLVED to approve minor amendments to the Freedom of Information Policy.

 

(iii)         A question was raised regarding the Architectural Lighting project in the High Street.  It was confirmed that all installation would be carried out with supervision with the minimum risk to existing trees.  The situation was on-going, and a full update would be available in due course.

 

The meeting was adjourned for a five-minute break at 9.04 pm and resumed at 9.09 pm.

 

Supporting documents: