Agenda and minutes

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Apologies for absence had been received from Councillors K Cursons and D Scott. 

It was proposed and seconded that Councillor A Dodwell be appointed Chair for the municipal year 2022-23. There were no further nominations.

RESOLVED to appoint Councillor A Dodwell as Chair of the Personnel Sub-Committee for the municipal year 2022-23.

It was proposed and seconded that Councillor S Jones be appointed Vice Chair for the municipal year 2022-23. There were no further nominations.

RESOLVED to appoint Councillor S Jones as Vice Chair of the Personnel Sub-Committee for the municipal year 2022-23.

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

No declarations were made or dispensations requested.

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 3(f) and 3(g).

No members of the public were present.

(a)       To receive and approve as a correct record the minutes of the Committee meeting held on 27 April 2022 (attached) in accordance with Standing Order 12.

(b)       To receive information updates on matters arising from the previous meeting (if appropriate).

The minutes of the Personnel Sub-Committee meeting held on 27 April 2022 were received. 

RESOLVED that the minutes of the Personnel Sub-Committee meeting held on 27 April 2022 be approved as a correct record and were signed accordingly.

To receive and formally note the delegated decisions taken with email approval from committee members in March and April 2022, in accordance with Standing Order 15 (c) (vii) (attached).

The Committee received the approved decisions taken in March and April, by delegation to the Town Clerk with email approval from a majority of Committee members in accordance with Standing Order 15 (c)(vii).

RESOLVED to note the decisions.       

Committee previously agreed the review of several policies during 2022-23. To receive and consider updated and separate Learning & Development Policies for Employees and for Councillors (current combined policy and both proposed new policies attached) for recommendation to Policy & Finance Committee.

The Sub-Committee received a report reviewing the 2011 Employee and Councillor Training Policy along with draft revised new Learning and Development procedures and policies, separated for employees and for councillors. These provided greater clarity, especially in terms of study for professional qualifications which represented a greater commitment for both the employee and the council.

RECOMMENDED to the Policy and Finance Committee to consider recommending to Council approval of the Learning and Development Policy & Procedure and the Councillor Learning and Development Policy. 

In accordance with the terms of reference, to appoint a panel of three Councillors and agree a date to undertake the Town Clerk’s annual performance appraisal for 2022.

The Sub-Committee agreed to appoint a panel of three Councillors to undertake the Town Clerk’s appraisal for 2022-23.

RESOLVED to appoint Councillors A Dodwell, S Jones and S Owen   to the Town Clerk’s appraisal panel.

The Sub-Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding:  

The Sub-Committee considered that any further discussion regarding XXX would be prejudicial to the public interests.

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding staffing matters.

The Sub-Committee received a verbal update on staffing matters including two new starters, one resignation, current vacancies and recruitment for the Head of Economic and Cultural Services role. It was anticipated that interviews would take place towards the end of July.