Agenda and minutes

It was proposed and seconded that Councillor A Dodwell be appointed Chair of the Personnel Sub-Committee for the year 2019-2020. There were no further nominations.

RESOLVED to appoint Councillor A Dodwell Chair of the Personnel Sub-Committee for the municipal year 2019-2020.

Councillor Dodwell took the Chair.

It was proposed and seconded that Councillor D Bowater be appointed Vice Chair of the Personnel Sub-Committee for the year 2019-2020. There were no further nominations.

RESOLVED to appoint Councillor D Bowater Vice Chair of the Personnel Sub-Committee for the municipal year 2019-2020.

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Apologies for absence had been received from Councillor D Bowater.

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting. No declarations were made.

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 3(f) and 3(g).

No members of the public were present.

To receive and approve as a correct record the minutes of the Personnel Sub-Committee meeting held on 25 March 2019   (attached).

The minutes of the Personnel Sub-Committee meeting held on 25 March 2019 were received.  

RESOLVED that the minutes of the Personnel Sub-Committee meeting held on 25 March 2019 be approved as a correct record and were signed accordingly.

To appoint three Councillors and agree a timescale for completion of the Town Clerk’s annual appraisal and objectives for 2019-2020.

The Sub-Committee was asked to appoint three Councillors to undertake the Town Clerk’s appraisal for 2019-2020. It was agreed that this would take place after the meeting of the Policy and Finance Committee at which Town Council objectives were established, in order that these could be embedded as targets. It was noted that appraisals for the remainder of the staff would follow, in order that objectives could be cascaded to the rest of the team. 

RESOLVED to appoint Councillors K Cursons, S Jones and R Goodchild to undertake the Town Clerk’s appraisal.  

The Sub-Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding:   staffing matters.

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding Staffing Matters.

The Sub-Committee received a verbal update on a number of staffing matters across all service areas, including two vacancies, a verbal update on levels of staff sickness absence and information about the “Employee of the Month” scheme which had been introduced following the staff satisfaction survey in Autumn 2018 and which had been well received by the team.

RESOLVED to note the information.