Agenda and draft minutes

Personnel Sub Committee - Monday, 5th July, 2021 7.30 pm

Venue: The White House, Hockliffe Road, Leighton Buzzard, LU7 1HD.

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

67/PR

APPOINTMENT OF CHAIR FOR 2021-22

Minutes:

It was proposed and seconded that Councillor A Dodwell be appointed Chair for the municipal year 2021-22. There were no further nominations.

 

RESOLVED to appoint Councillor A Dodwell as Chair of the Personnel Sub-Committee for the municipal year 2021-22.

68/PR

APPOINTMENT OF VICE-CHAIR FOR 2021-2022

Minutes:

It was proposed and seconded that Councillor K Cursons be appointed Vice Chair for the municipal year 2021-22. There were no further nominations.

 

RESOLVED to appoint Councillor K Cursons as Vice Chair of the Personnel Sub-Committee for the municipal year 2021-22.

 

Councillor Cursons took the Chair.

69/PR

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received from Councillors D Scott and A Dodwell.

70/PR

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Cllrs Bowater and Goodchild declared that they were a part of and receiving a pension from the Local Government Pension Scheme. This was a personal interest but would not impact decisions made in respect of the Town Council’s statement of pension discretions or flexible retirement policy.

71/PR

QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes)

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 3(f) and 3(g).  Members of the public wishing to speak are asked to contact the  Town Council in advance of the meeting.

 

 

Members of the public are very welcome to attend the meeting but are asked to note that attendance numbers must be limited to mitigate for Covid-19 risks. Please contact us to advise if you wish to attend before 4pm on the day of the meeting. Written representations may also be submitted before 4pm on the day of the meeting.

 

Minutes:

No members of the public were present.

72/PR

MINUTES OF PREVIOUS MEETING pdf icon PDF 300 KB

(a)  To receive and approve as a correct record the minutes of the Committee meeting held on 23 March 2021 (attached) in accordance with Standing Order 12.

 

(b)  To receive information updates on matters arising from the previous meeting (if appropriate).

 

Minutes:

(a)       The minutes of the Personnel Sub-Committee meeting held on 23 March 2021 were received. 

 

RESOLVED that the minutes of the Personnel Sub-Committee meeting held on 23 March 2021 be approved be approved as a correct record and were signed accordingly.

 

(b)       59/PR – it was noted that recruitment had been successful for the two Market related posts. 65/PR – it was noted that recruitment had been successful for the Administration Officer (Bookings) role.  60/PR – it was noted that the Town Clerk’s appraisal had been undertaken by Councillors Owen, Jones and Cursons. 

73/PR

STATEMENT OF PENSION DISCRETIONS & FLEXIBLE RETIREMENT POLICY pdf icon PDF 145 KB

To receive a report regarding proposed amendments to the Council’s Statement of Pension Discretions and the creation of a Flexible Retirement Policy (attached with appendices) and to consider the recommendation/s contained therein.

Additional documents:

Minutes:

The Sub-Committee received a report in respect of the Council’s statement of pension discretions, adopted in 2014 and reviewed without change in 2017. The statement had been mapped onto a new template with support from advisors at the Bedfordshire Pension Fund. Wording for new discretions had been developed, some minor amendments to others were proposed and the wording of several discretions was proposed to be updated to more accurately reflect the Council’s position. Following advice, an accompanying statement on employee contributions and a flexible retirement policy had been developed. All documentation had been reviewed by both Bedfordshire Pension Fund and Luton Borough Council as the Town Council’s retained Human Resources support provider. The proposed new documents did not represent any significant change in the Council’s approach since 2014. An informal workshop had taken place on 2 July in order to provide an opportunity for detailed questions.

 

RESOLVED:

(i)         To note the report.

(ii)        To note that all documents would require review again in three years’ time.

 

RECOMMENDED to the Policy and Finance Committee:

 

(a)       To recommend to Council approval of the revised Town Council Statement of Pension Discretions, including the policy on determining the rate of employee contributions.

(b)       To recommend to Council approval of the Flexible Retirement Policy.

 

74/PR

POLICY REVIEW pdf icon PDF 132 KB

To receive a report regarding proposed amendments to the Council’s Sickness Absence Procedure and the creation of an Equalities in Employment Procedure (attached with appendices) and to consider the recommendation/s contained therein.

Additional documents:

Minutes:

The Council received a covering report and proposed minor amendments to the Town Council’s Sickness Absence Procedure.

 

It was also proposed to adopt a new Equality in Employment Procedure which would replace the outdated Equal Opportunities Policy and Disability Discrimination Statement.

 

RECOMMENDED to the Policy and Finance Committee:

 

(a)       To recommend to Council approval of the minor amendments to the current Sickness Absence Procedure.

 

(b)       To recommend to Council approval of the Equality in Employment Procedure, which will replace the outdated Equal Opportunities Policy and Disability Discrimination Statement.

75/PR

EXCLUSION OF THE PUBLIC

The Sub-Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding:   staffing matters.

Minutes:

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding staffing matters.

76/PR

STAFFING MATTERS

Minutes:

A brief verbal update was given in respect of staffing matters including one maternity leave and one internal promotion. It was noted that following the Town Clerk’s appraisal, appraisals for Heads of Service were now underway and would be followed by appraisals for all other members of staff.

 

The Sub-Committee expressed its thanks and appreciation to all staff for their work throughout the pandemic period, which it recognised had been challenging and had necessitated some significant changes in working practices.