Agenda and draft minutes

Partnership Committee - Thursday, 9th September, 2021 7.30 pm

Venue: Council Chamber, The White House, Hockliffe Street, Leighton Buzzard LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Note: Please note space is very restricted to mitigate for Covid-19 risks; attendance in advance must be registered to ensure space 

Items
No. Item

106/LLP

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence were received from Tricia Humber, Bob Chandler and Councillor Kharawala.

 

107/LLP

APPOINTMENT OF CHAIR 2021-2022

Minutes:

A proposal was made for Councillor Morris to be Chair of the Committee, but he declined to stand.  It was proposed and seconded that Councillor D Bowater be appointed Chair of the Committee for 2021-2022.  There were no further nominations.

 

RESOLVED to appoint Councillor D Bowater Chair of the Partnership Committee for the municipal year 2021-2022.

 

Councillor Bowater took the Chair.

 

 

108/LLP

APPOINTMENT OF VICE-CHAIR 2021-2022

Minutes:

It was proposed and seconded that Councillor C Palmer be appointed Vice Chair of the Committee for 2021-2022.  There were no further nominations.

 

RESOLVED to appoint Councillor C Palmer Vice-Chair of the Partnership Committee for the municipal year 2021-2022.

 

109/LLP

APPOINTMENT OF SECRETARIAT 2021-2022

Minutes:

Members unanimously agreed that Leighton-Linslade Town Council be appointed secretariat for the 2021-2022 municipal year, in accordance with the committee Terms of Reference.

 

RESOLVED that Leighton-Linslade Town Council be appointed secretariat for the 2021-2022 municipal year.

 

110/LLP

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Councillor Harvey declared a personal interest as a member of South Bedfordshire Friends of the Earth and Leighton Buzzard Society.

 

No disclosable pecuniary interests were declared and no dispensations were requested.

 

111/LLP

QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes)

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 3(f) and 3(g).

 

Text Box: Members of the public are very welcome to attend the meeting but are asked to note that attendance numbers must be limited to mitigate for Covid-19 risks. Please contact us to advise if you wish to attend before 4pm on the day of the meeting. Written representations may also be submitted before 4pm on the day of the meeting. It may be possible to attend virtually.
 

Minutes:

A member of the public spoke to thank the South Side Task & Finish Group for the informative factual work completed by them and he hoped that equal attention would be given to the process for reviewing the temporary pedestrianisation of the High Street.

 

112/LLP

MINUTES OF PREVIOUS MEETING pdf icon PDF 347 KB

(a)   To receive and approve as a correct record the minutes of the Partnership Committee meeting held on 15 April 2021 (attached). 

 

(b)   To receive any updates arising from the minutes.

 

Minutes:

(a)      The Committee received the draft minutes of the Partnership Committee meeting held on 15 April 2021. 

 

RESOLVED that the minutes of the Partnership Committee meeting held on 15 April 2021 be approved as a correct record and were signed accordingly.

 

(b)      Members received the following updates from the minutes:      

 

Minute reference 98/LLP Tiddenfoot Waterside Park – a request was made to include this as an item on future agendas.  Officers advised it was programmed to return on 2 December.  A request was made that this could possibly be added to the Partnership Project List and this addition was supported by the Ouzel Valley Park steering group.

 

Minute reference 100/LLP Consideration of how Partnership Committee engages in Section 106 Matters – a scoping paper would be presented at the next meeting.

 

 

113/LLP

APPROVED DECISIONS 5 MAY - 27 JUNE 2021 pdf icon PDF 104 KB

Minutes:

The Committee received a record of approved decisions made between 5 May

to 27 June 2021 through the delegated authority procedure approved by the Town Council, with email approval from at least a quorum of members of the Council.

 

Councillor Owen raised a concern that his proposed amendment was not supported by the majority of Councillors, and this was not a good start for a review of the Partnership Project List.

 

RESOLVED to note the decisions.

 

114/LLP

COMMUNITY REPRESENTATION

To consider the co-option of a representative from Bedfordshire Rural Community Charity (BRCC), in replacement for representation for the now closed, Community Action Bedfordshire (verbal).

Minutes:

The Committee considered a replacement for Community Representative after the closure of Community Action Bedfordshire.  All members agreed to the co-option of a representative from the Bedfordshire Rural Communities Charity to join the Partnership Committee as Community Representative.

 

RESOLVED that a representative from Bedfordshire Rural Communities Charity be co-opted onto the Partnership Committee as Community Representative

115/LLP

PLACE DELIVERY

To receive an update from Central Bedfordshire Council on place delivery matters (verbal)

 

(a)      To update on Welcome Back Fund,

(b)      To receive an update on the Hockliffe Road Care Home facility

(c)       To receive an update on development delivery progress at Clipstone Park, Chamberlains Barn and Stearn Land

(d)      To receive an update on plans to survey and engage stakeholders on the temporary High Street pedestrianisation scheme.

 

Minutes:

(a)      Sam Caldbeck, Central Bedfordshire Council gave a verbal update on the Welcome Back Fund.  This was a government initiative to encourage shoppers back into the town centre following the Covid-19 pandemic and provided funding to enhance the High Street.  Leighton-Linslade Town Council had started a programme this month to provide entertainment in the High Street, an advertisement had been placed on the back of a bus, more Market gazebos and benches had been ordered.  A Welcome Back Letter would go to every householder by the end of September to promote the town. Sam Caldbeck confirmed benchmarking studies would be carried out to track changes in car park usage, footfall and changes from pre-Covid to after the lifting of restrictions. 

 

A concern was raised by Councillor Harvey as the original activity promised from the temporary pedestrianisation and now the Welcome Back Fund had not yet been delivered completely.   The High Street was still waiting for benches, a deep clean and repairs to the street surface.  Promises were made last summer by Central Bedfordshire Council, and she felt that a more honest approach to a completion date would have been the preferred option.   Delays in supply of the benches, now funded through the Welcome Back Fund, had caused a slip in completion date but it was confirmed that the Town Council had delivered as quickly as possible under the current circumstances.

 

(b)      Tobin Stephenson, Central Bedfordshire Council spoke to update the Committee on the Hockliffe Road care home facility.   He confirmed planning permission had been granted and a contractor identified to start in less than a month.  The build was scheduled as a 60 week build.  This would be the first sustainably built care home in the area with solar panels, air source heat pumps, electric charging points and outdoor spaces.  Members were encouraged by this and hoped the construction kept to schedule without too much disruption to residents. 

 

A question was raised regarding the Day Care facility and it was confirmed the consultation would re-open in the New Year for comments to be made on preferred options and use of community space in the building.

 

(c)       Andrew Cundy, Central Bedfordshire Council spoke to the Committee to update on the development delivery progress at Clipstone Park, Chamberlains Barn and Stearn Land.   Concerns were raised regarding the provision of schools within the developments and why they were still following the 3-tier process when a 2-tier system was being considered.   A question was raised regarding the roof height to the newly constructed warehouse building and its relation to new homes thereabouts.  It was confirmed the planning permission had been granted over 10 years’ ago and could not be changed. 

 

A question was raised regarding the green infrastructure and availability of the planned allotments.  The Committee was advised that this information would be relayed to the Town Clerk who would then circulate it to members.  Leighton-Linslade Councillors requested they should be included in dialogue to discuss where the destination of S106 money could be  ...  view the full minutes text for item 115/LLP

116/LLP

LAND SOUTH OF THE HIGH STREET pdf icon PDF 132 KB

(a)           To receive the draft minutes of South Side Task and Finish Group meeting held on 26 July 2021 (attached).

 

(b)            To receive a report from the Chair of the South Side Task and Finish Group regarding recommendations arising from the work of the group (attached).

 

(c)            To consider the recommendations made by the Town Council’s Policy and Finance Committee, following its meeting held 23 August 2021 at which both reports were received and discussed:

 

RECOMMENDED from the Leighton-Linslade Policy and Finance Committee to the Leighton-Linslade Partnership Committee that:

 

i)             The report from Cllr C Palmer summarising the work of the Land South of the High Street Task and Finish Group be formally noted.

ii)            In Central Bedfordshire work streams relating to land south of the High Street (e.g. revision of the 2012 development brief, planning matters, Local Plan review), that consideration be given to potential uses of the site such as a performing arts and cultural facility, a civic facility, police accommodation and/or location for the integrated health services hub.

iii)          That the Land South of the High Street Task and Finish Group be formally disbanded following completion of its initial investigations and that the work continue through a new working party to report to the Town Council’s Policy and Finance Committee with a suggested membership of Councillors: C Palmer, S Jones, T Morris, S Owen, R Goodchild, M Freeman, V Harvey and one member of the Labour group.  Terms of reference and membership to be reviewed further by the group itself and approved by Policy and Finance Committee.

 

iv)          That Central Bedfordshire Council be requested to:

a.    Support the ongoing work of the working party with Central Bedfordshire Council officer involvement.

b.    Explore whether S106 monies could be utilised to fund a feasibility study/business case for a civic facility on land south of the High Street.

c.    Support the Town Council’s aspirations to be actively involved in any future work around the place making agenda that the principal authority may undertake for Leighton-Linslade, including land south of the High Street and the eastern urban extension sites at Chamberlains Barn, Clipstone Park and the Stearn Land.

 

(d)   That should Committee determine that the South Side Task and Finish Group is to be disbanded having completed its initial remit, to approve as a correct record the minutes of the Task and Finish Group meeting held on 26 July 2021, to be signed by the Chair.

 

 

Additional documents:

Minutes:

(a)      The Committee received the draft minutes of South Side Task and Finish Group held on 26 July 2021.

 

(b)      Councillor Palmer, Chair of the South Side Task and Finish Group informed the Committee that the group unanimously agreed that the land south of the High Street was a priority project for the town. He emphasised the need to keep the momentum moving forward and that Central Bedfordshire Council should give priority to the marketing and development of the site.   Consideration should be given to the potential uses of the land with provision for adequate parking and research into the surrounding areas.  Thanks were given to the Task and Finish Group for their work on this important issue and Sam Caldbeck in keeping the group informed of progress.

 

(c)       The Committee considered the recommendations made by the Town Council’s Policy and Finance Committee on 23 August 2021. Recommendations were approved unanimously but it was also agreed to keep this matter as a standing item on the Partnership Committee agendas going forward.

 

RESOLVED:

 

(i)           To note the report from Councillor C Palmer summarising the work of the Land South of the High Street Task and Finish Group.

(ii)         That Central Bedfordshire work streams relating to Land South of the High Street (e.g. revision of the 2012 development brief, planning matters, Local Plan review), that consideration be given to potential uses of the site such as a performing arts and cultural facility, civic facility, police accommodation and/or location for the integrated health services hub.

(iii)        That the Land South of the High Street Task and Finish Group be formally disbanded following completion of its initial investigations and that the work continue through a new working party to report to the Town Council’s Policy and Finance Committee with a suggested membership of Councillors: C Palmer, S Jones, T Morris, S Owen, R Goodchild, M Freeman, V Harvey and one member of the Labour group.  Terms of reference and membership to be reviewed further by the group itself and approved by Policy and Finance Committee.

 

That Central Bedfordshire Council be requested to –

 

(a)   Support the ongoing work of the working party with Central Bedfordshire Council officer involvement

(b)   Explore whether S106 monies could be utilised to fund a feasibility study/business case for a civic facility on land south of the High Street.

 

(c)      Support of Town Council’s aspirations to be actively involved in any future work around the place making agenda that the principal authority may undertake for Leighton-Linslade, including land south of the High Street and the eastern urban at Chamberlains Barn, Clipstone Park and the Stearn Land

117/LLP

BUS SERVICE IMPROVEMENT PLAN

To receive a verbal update from Su Childerhouse, Assistant Director Public Protection & Transport on the consultation on the Bus Service Improvement Plan.

 

Minutes:

Susan Childerhouse, Assistant Director Public Protection and Transport informed Members the consultation for a bus service improvement plan would end on 22 September and was live on the Central Bedfordshire Council website at the present time.  A link would be forwarded to the Committee members.

 

RESOLVED to note the information.

 

118/LLP

COMMUNITY FORUM UPDATE pdf icon PDF 375 KB

To receive an update on Community Forum work activity (report).

Minutes:

The Committee were informed the results of the Community Forum survey would be brought back to Committee on 2 December.

 

RESOLVED to note the information.

 

119/LLP

STANDING ITEMS

To receive if available, updates on standing items

 

 

Minutes:

No updates were given.

 

120/LLP

COMMITTEE OBJECTIVES AND WORK PLAN pdf icon PDF 315 KB

To consider items to be programmed into Committee’s work for 2021–2022 (attached).

 

Minutes:

The Committee received and considered the objectives and work plan for the municipal year 2020-2021. 

 

RESOLVED to note the information.

 

121/LLP

ITEMS FOR REQUESTING ATTENTION BY CENTRAL BEDFORDSHIRE COUNCIL

To identify and confirm if any requested items for CBC’s attention.

 

Minutes:

Two items were identified as requiring attention by Central Bedfordshire Council

 

(a)  Repairs to the pavements in the High Street particularly around the Market Cross to eliminate trip hazards.

 

(b)  Notification to be sent to the Town Clerk when the roadworks by the Canal Bridge would be completed.

           

 

122/LLP

BUDGET REPORT pdf icon PDF 17 KB

To receive Committee’s budget financial monitoring report (attached).

 

 

Minutes: