Agenda

Annual, Leighton-Linslade Town Council - Monday, 15th May, 2023 7.30 pm

Venue: Astral Sports & Community Centre, Johnson Drive, Leighton Buzzard, LU7 4AY

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

1.

ELECTION OF CHAIR (TOWN MAYOR) pdf icon PDF 154 KB

To elect a Town Mayor for the ensuing year (Protocol for Mayor attached).

 

2.

DECLARATION OF ACCEPTANCE OF OFFICE pdf icon PDF 210 KB

The newly elected Deputy Town Mayor will make the Declaration of Acceptance of Office (attached).

 

3.

TOWN MAYOR'S ANNOUNCEMENTS

4.

VOTE OF THANKS TO RETIRING MAYOR

5.

RESPONSE BY THE RETIRING MAYOR (to include presentation of fundraising cheques to chosen charities)

6.

ELECTION OF VICE CHAIR (DEPUTY TOWN MAYOR) pdf icon PDF 154 KB

To elect a Deputy Town Mayor for the ensuing year (Protocol attached).

 

 

7.

DECLARATION OF ACCEPTANCE OF OFFICE pdf icon PDF 210 KB

The newly elected Deputy Town Mayor will make the Declaration of Acceptance of Office (attached).

 

8.

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

9.

DECLARATIONS OF INTEREST

(i)            The Localism Act 2011 and the Code of Conduct requires Councillors to declare any pecuniary interests, other registrable interests or sensitive interests in items on the meeting agenda, which are not already included in the Register of Interests. Members may choose to declare interests already listed in the Register for clarity and transparency.

(ii)          For disclosable pecuniary interests, Members must leave the room and not participate in discussion or voting, unless a dispensation has been granted.

(iii)         For other registrable or non-registrable interests which directly relate to the financial interest of a Member, a relative or close associate, councillors may speak on the matter only if members of the public may also speak at the meeting. Thereafter, Members should leave the room and not participate in discussion or voting, unless a dispensation has been granted.

(iv)         The Council is asked to consider approving any requests for dispensations to speak/vote on any agenda item in accordance with the Dispensations Procedure.

 

 

10.

LEADER OF THE COUNCIL pdf icon PDF 136 KB

To elect a Councillor to be Leader of the Council (Protocol for Leaderis attached).

 

11.

GROUP LEADERS

To announce the Leaders and Deputy Leaders of the political groups represented on the Council.

 

12.

GROUP LEADERS' ANNOUNCEMENT

13.

QUESTIONS

(a)         To receive questions and statements from members of the public in respect of any item of business on the agenda, as provided for in Standing Order Nos. 3 (e) (f) (g) and 3 (h) (3 minutes per person; maximum 15 minutes).

 

(b)      To receive questions from Councillors as provided for in Standing Order No.27, provided three clear days’ notice of the question has been given to the Proper Officer.

 

 

14.

MINUTES OF PREVIOUS MEETING pdf icon PDF 443 KB

(a)         To receive and approve as a correct record the minutes of the Council meeting held on 24 April 2023 (attached) in accordance with Standing Order 12.

 

(b)         To receive information updates on matters arising from the previous meeting (if appropriate).

 

 

15.

GENERAL POWER OF COMPETENCE pdf icon PDF 142 KB

(a)   To consider whether the Council meets the Power of General Competence eligibility criteria contained in Section 1 of the Localism Act 2011.  The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012 bringing the provisions into effect was made on 27?March 2012 (attached).   

  

(b)   To pass the relevant resolution that the Town Council is eligible to use the Power of General Competence. 

 

Additional documents:

16.

COMMITTEE STRUCTURE, TERMS OF REFERENCE AND SCHEME OF DELEGATION pdf icon PDF 148 KB

To receive a report regarding committee structure (attached) and to:

 

(a) Agree the main Committee structure for the ensuing year (existing structure and background information attached).

 

(b)      Confirm memberships to committees, sub-committees, Task and Finish Groups and working parties, plus Chairmanship of standing committees, for the municipal year 2023-24.

 

Notes:

             i.       The Town Mayor may not be appointed Chair of a standing committee.

            ii.      Chairs of sub committees may either be appointed by Council or will be elected at the first meeting of that body.

           iii.       Allocation of seats on Committees or Sub-Committees must be made on a proportional basis.

 

(c)       Agree the Terms of Reference for each standing Committee (current Terms of Reference attached).

 

Notes: at the first meeting of each standing Committee, the Terms of Reference for Sub-Committees will be considered.

 

(d)      Agree the Scheme of Delegation (current Scheme attached).

 

(e)      Agree the Calendar of Meetings for the ensuing year (calendar agreed by the previous administration attached) including the meeting dates, frequency and start times of meetings.

 

Note: any of the above may be subsequently changed at any ordinary meeting of the Council if so wished.

 

 

 

Additional documents:

17.

PARTNERSHIP COMMITTEE

To appoint five Town Councillors to join the Partnership Committee for the ensuing year.  Five Councillors will also be appointed by Central Bedfordshire Council to the Committee.

 

(Note: the committee Chair will be elected at the first meeting of the Committee in 2023-24)

 

18.

APPOINTMENTS TO OUTSIDE BODIES pdf icon PDF 18 KB

To appoint representatives to external bodies for the ensuing year (information attached).

 

Additional documents: