Agenda and minutes
PDF 370 KBVenue: Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Beds, LU7 1HD
Contact: Committee Officer 01525 631920 or: Email: mellony.jahn@leightonlinslade-tc.gov.uk
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APOLOGIES FOR ABSENCE Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk. Minutes: Apologies for absence were received from Councillor A Gray, Councillor R Goodchild and Councillor D Scott.
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DECLARATIONS OF INTEREST (i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.
(ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure). Minutes: Councillor Hemmings declared a personal interest as the Councillor representative on the Sports Council. Councillor Palmer declared a personal interest in the 1st Bedfordshire Girlguiding unit due to a family connection and Councillor Freeman declared a personal interest due to involvement in the District Scouts.
Councillors Jones and Cursons declared a pecuniary interest as members of the Leighton-Linslade Helpers and requested dispensation from the Sub-Committee to speak and vote on this agenda item.
RESOLVED to approve dispensation for Councillor Jones and Councillor Cursons to speak and vote on the agenda item relating to the Leighton-Linslade Helpers.
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QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes) To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 3(e)(f)(g) and 3(h). Minutes: Four members of the public attended in support of their grant applications.
Representatives of the Leighton-Linslade Helpers gave a verbal update on the current Community Fridge initiative and the proposal to open a second one to the east of the town.
Members of the public were thanked for attending the meeting.
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MINUTES OF PREVIOUS MEETING (a) To receive and approve as a correct record the minutes of the Grants Sub-Committee meeting held on 1 November 2021 (attached), in accordance with Standing Order 12.
(b) To receive any matters arising from the minutes (if applicable).
Minutes: (a) The Sub-Committee received the draft minutes of the meeting held on 1 November 2021.
RESOLVED that the minutes of the meeting held on 1 November 2021 be approved as a correct record and were signed accordingly.
(b) Minute reference 31/GA General Grant Applications (2nd Round for 2021-2022) – information was still being sought from First Responders from their grant application and therefore the funding of £500 was still showing as included in expenditure reporting but had been deducted for the purposes of this meeting.
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GENERAL GRANT APPLICATIONS (3RD ROUND FOR 2021-2022) (a) To note that the remaining General Grant budget for the financial year 2021-2022 provides £3,860.16 of available funds (remainder of the total £10,000 budget having already been allocated earlier this financial year).
(b) To receive a covering report and a reminder of the General Grant guidelines (attached) and to consider any recommendations contained in the report.
(c) To consider 3rd round applications for General Grants for 2021-2022 as per the attached schedule and summary.
Additional documents:
Minutes: (a) The Sub-Committee was advised that the budget allocated for General Grants in 2021-2022 totalled £10,000. A total of £3,860.16 remained available from this allocation, with the total applications received being £5,491.13.
RESOLVED to note the information.
(b) The Sub-Committee received a report and reminder of the General Grant guidelines and considered the recommendations contained therein.
RESOLVED
(i) To note the report (ii) To recommend to the Leighton-Linslade Sports Council that grant criteria and eligibility be reviewed
(c) The Sub-Committee received a summary of the twelve applications received for a General Grant in 2021-2022, along with a summary of the documents submitted with the applications.
Whilst noting the shortfall between applications and available funding, the Sub-Committee agreed it wanted to support as many organisations as possible, particularly in recognition of the impact of the Covid pandemic. As agreed at the previous meeting, a degree of flexibility would be applied to normal General Grant guidelines as a one-off gesture recognising the detrimental impact of the pandemic on the ability of groups to operate and fundraise as they ordinarily would have done. Some of the applications would not ordinarily fall within guidelines and it was clear that this was a one-off gesture.
RESOLVED to approve payment of general grants totalling £3,922.13 from the remaining 2021-22 budget, subject to all applicants having met the required criteria by providing the required documentation, as set out below. This would mean an overspend of £61.97 against this budget line.
RESOLVED to approve payment of general grants totalling £1000 after 1 April 2022 from the 2022-23 budget, subject to all applicants having met the required criteria by providing the required documentation, as set out below.
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