To receive the Minutes of Committee meetings (attached) and to consider any recommendations contained therein:
a) Planning & Transport Committee 30 January 2019
b) Partnership Committee 7 February 2019
c) Planning & Transport Committee 20 February 2019
d) Policy & Finance Committee 25 February 2019
e) Grounds & Environmental Services Committee 4 March 2019
Recommendation at Minute Reference 176/GE in accordance with Standing Order 14
f) Cultural & Economic Services Committee 11 March 2019
g) Planning & Transport Committee 13 March 2019
h) Planning & Transport Committee 3 April 2019
i) Partnership Committee 11 April 2019
Recommendation at Minute Reference 273/LLP – see attached draft Terms of Reference
j) Policy & Finance Committee 15 April 2019
Recommendation at Minute Reference 468/PF – see attached draft framework
Recommendation at Minute Reference 472/PF – see agenda item 11
Recommendation at Minute Reference 474/PF – see agenda item 9
k) Planning & Transport Committee 24 April 2019 (to follow)
Council received the draft minutes of Committee meetings held since the Council Meeting on 28 January 2019.
RESOLVED to receive the minutes of the following meetings.
(a) Planning & Transport Committee 30 January 2019
Minute reference 446/P – the bollards on amenity land on Soulbury Road and Stanbridge Road to prevent car parking should be installed in the next few weeks.
(b) Partnership Committee 7 February 2019
Minute reference 254/LLP regarding the bridge over the railway line (footpath 68), the Town Clerk had received a letter from Network Rail and a meeting would be arranged in due course.
(c) Planning & Transport Committee 20 February 2019
(d) Policy & Finance Committee 25 February 2019
Minute reference 454/PF– the consultation exercise for a boundary review was ongoing.
(e) Grounds & Environmental Services Committee 4 March 2019
Minute reference 176/GE Shenley Hill Road – Lease: Council gave consideration to the recommendation regarding the Lease for Shenley Hill Road. On being put to a vote the recommendation was carried unanimously.
RESOLVED that the lease be signed by two authorised signatories Councillor S Jones and Councillor R Berry (Chair and Vice Chair of the Committee).
Minute reference 172/GE – a question was raised regarding car parking potential at Mentmore by extending on to the grass area especially with the expansion of the tennis club and use by the bowls club. Council agreed to bring back to Committee for discussion.
(f) Cultural & Economic Services Committee 11 March 2019
Minute reference 160/CE Sub Committee and Task Group Minutes – a question was raised regarding the ground fixings for the gazebos and it was confirmed these would be installed once the gas company had completed their works. Concerns were raised about the condition of some of the previous repairs in the High Street and whether the fixings should be installed sooner to enable these repairs to be completed at an earlier date.
(g) Planning & Transport Committee 13 March 2019
(h) Planning & Transport Committee 3 April 2019
(i) Partnership Committee 11 April 2019
Minute reference 273/LLP Joint Committee Terms of Reference: Council gave consideration to the proposed Joint Terms of Reference and a concern was raised regarding the Secretariat point number 1: “either Council can administer the Joint Committee, according to their own Standing Orders. The Committee will decide annually which Council is to administer the Committee”. It was felt that this could be confusing and lead to inconsistency over the four year Council term. It was suggested that the Secretariat should be decided at the beginning of the four year term for the whole period, rather than annually.
It was agreed that this recommendation be put to Central Bedfordshire Council for consideration and to defer further consideration to the next normal scheduled Town Council Meeting on the 24 June 2019.
No other issues or queries were raised in respect of the proposed Terms of Reference.
RECOMMENDED to the Central Bedfordshire General Purposes Committee that consideration be given to an amendment to the proposed Joint Terms of Reference as follows: that the Secretariat should be decided at the beginning of the four year term for the whole period, rather than annually.
RESOLVED to defer approval of the Joint Terms of Reference to the next Council Meeting on 24 June 2019.
(j) Policy & Finance Committee 15 April 2019
Minute reference 468/PF General Grant Applications – a question was raised regarding how the Café in the Park would affect the voluntary organisations selling refreshments at the Summer Band Concerts and whether a grant could be considered for these organisations.
RECOMMENDED to the Policy and Finance Committee to consider possible measures to mitigate the potential fundraising impact of the amended practice from 2019 in respect of refreshment provision at the summer Music in the Park programme of events for local charity and voluntary organisations.
Minute reference 468/PF Operation Dodford Agreement: Council gave consideration to the Operation Dodford framework agreement for the year commencing 1 April 2019.
RESOLVED to approve the Operation Dodford framework agreement for the year commencing 1 April 2019.
Minute reference 469/PF Committee Objectives and Workplan – a question was raised as to whether the protocol for Leader of the Council should be reviewed as it had been adopted in 2011. It was agreed to add this to the workplan for the next year and to seek advice from NALC.
(k) Planning & Transport Committee 24 April 2019