Agenda and draft minutes

Leighton-Linslade Town Council
Monday, 29th April, 2019 7.30 pm

Venue: Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Bedfordshire, LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

294.

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received and were accepted from Councillors D Perham and K Ferguson.

295.

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, and the nature of those interests, that they might have in any of the items under consideration at the meeting.

 

No declarations were made and no dispensations had been requested.

296.

TOWN MAYOR'S ANNOUNCEMENTS

Minutes:

Councillor C Palmer advised Council that since the last meeting at the end of January, he had attended 40 engagements, making a total of 150 during his year as Town Mayor, of which two thirds had taken place within the town and one third outside the parish.

 

Highlights included the visit of Princess Anne to Citizens Advice to recognise the work of the volunteers, the Civic Service where the Honorary Burgess Award was presented, events at the Croquet Club and the Narrow Gauge Railway and the opening of Café in the Park which had received favourable feedback from residents of Leighton-Linslade. Events outside the town had included a number of Civic Services and events held by Mayors of neighbouring towns.

 

The Mayor advised that he had hosted several charity fundraising events including the Spring Fayre, Quiz, Bingo and a Charity Meal and thanked all those who had supported him in organising and attending these. To date, approximately £10,000 had been raised for this year’s chosen charities.

 

The Mayor thanked Councillor Bowater for deputising for him when required and to fellow councillors for their support.

 

297.

LEADERS' ANNOUNCEMENTS

Minutes:

Councillor E Wallace thanked the Mayor for his continued efforts on behalf of the Town and local charities and to all the Mayors who had served over the last four years of this Council term. They extensively gave their time to represent the town of Leighton-Linslade in the region and worked with other groups to   enhance relationships with the charities and their volunteers and for the benefit of the residents of the town.

             

Councillor J M Freeman spoke to Council to thank the Leader, colleagues and officers for the service given to him and courtesy shown over the last four years.  

 

298.

QUESTIONS

(a)  To receive questions and statements from members of the public as provided for in Standing Order Nos.1 (f) and 1 (h) 

 

(b)  To receive questions from Councillors as provided for in Standing Order No.8 (a) , provided three clear days’ notice of the question has been given to the person to whom it is addressed.

Minutes:

(a) No questions had been received from members of the public.

(b) No questions had been received from Councillors.

299.

MINUTES OF PREVIOUS MEETING pdf icon PDF 116 KB

To receive and approve as a correct record the minutes of the Town Council meeting held on 28 January 2019.

Minutes:

Council received the draft minutes of the previous Council meeting held on 28 January 2019 for consideration.

 

RESOLVED that the minutes of the Council meeting held on 28 January 2019 be approved as a correct record and were signed accordingly.

300.

COMMITTEE MINUTES pdf icon PDF 66 KB

To receive the Minutes of Committee meetings (attached) and to consider any recommendations contained therein:

 

a)         Planning & Transport Committee 30 January 2019

b)         Partnership Committee                   7 February 2019

c)         Planning & Transport Committee 20 February 2019

d)         Policy & Finance Committee         25 February 2019

e)         Grounds & Environmental Services Committee 4 March 2019

Recommendation at Minute Reference 176/GE in accordance with Standing Order 14

 

f)          Cultural & Economic Services Committee          11 March 2019

g)         Planning & Transport Committee 13 March 2019

h)        Planning & Transport Committee 3 April 2019

i)          Partnership Committee                   11 April 2019

Recommendation at Minute Reference 273/LLP – see attached draft Terms of Reference

 

j)          Policy & Finance Committee         15 April 2019

Recommendation at Minute Reference 468/PF – see attached draft framework

Recommendation at Minute Reference 472/PF – see agenda item 11

Recommendation at Minute Reference 474/PF – see agenda item 9

 

k)         Planning & Transport Committee 24 April 2019 (to follow)     

Additional documents:

Minutes:

Council received the draft minutes of Committee meetings held since the Council Meeting on 28 January 2019.

 

RESOLVED to receive the minutes of the following meetings.

 

(a)       Planning & Transport Committee 30 January 2019

 

Minute reference 446/P – the bollards on amenity land on Soulbury Road and Stanbridge Road to prevent car parking should be installed in the next few weeks.

 

(b)       Partnership Committee 7 February 2019 

 

Minute reference 254/LLP regarding the bridge over the railway line (footpath 68), the Town Clerk had received a letter from Network Rail and a meeting would be arranged in due course.

 

(c)        Planning & Transport Committee 20 February 2019

(d)       Policy & Finance Committee 25 February 2019

 

Minute reference 454/PF– the consultation exercise for a boundary review was ongoing.

 

(e)       Grounds & Environmental Services Committee 4 March 2019

Minute reference 176/GE Shenley Hill Road – Lease: Council gave consideration to the recommendation regarding the Lease for Shenley Hill Road.  On being put to a vote the recommendation was carried unanimously.

 

RESOLVED that the lease be signed by two authorised signatories Councillor S Jones and Councillor R Berry (Chair and Vice Chair of the Committee).

 

Minute reference 172/GE – a question was raised regarding car parking potential at Mentmore by extending on to the grass area especially with the expansion of the tennis club and use by the bowls club.  Council agreed to bring back to Committee for discussion.

 

(f)        Cultural & Economic Services Committee 11 March 2019

 

Minute reference 160/CE Sub Committee and Task Group Minutes – a question was raised regarding the ground fixings for the gazebos and it was confirmed these would be installed once the gas company had completed their works. Concerns were raised about the condition of some of the previous repairs in the High Street and whether the fixings should be installed sooner to enable these repairs to be completed at an earlier date. 

 

(g)       Planning & Transport Committee 13 March 2019

(h)       Planning & Transport Committee 3 April 2019

(i)         Partnership Committee 11 April 2019

 

Minute reference 273/LLP Joint Committee Terms of Reference: Council gave consideration to the proposed Joint Terms of Reference and a concern was raised regarding the Secretariat point number 1: “either Council can administer the Joint Committee, according to their own Standing Orders.  The Committee will decide annually which Council is to administer the Committee”. It was felt that this could be confusing and lead to inconsistency over the four year Council term. It was suggested that the Secretariat should be decided at the beginning of the four year term for the whole period, rather than annually.

 

It was agreed that this recommendation be put to Central Bedfordshire Council for consideration and to defer further consideration to the next normal scheduled Town Council Meeting on the 24 June 2019.

 

No other issues or queries were raised in respect of the proposed Terms of Reference.

 

RECOMMENDED to the Central Bedfordshire General Purposes Committee that consideration be given to an amendment to the proposed Joint Terms  ...  view the full minutes text for item 300.

301.

TOWN COUNCILLORS

To note that James Davies ceased to be a member of the Town Counil on 22 February 2019.

Minutes:

RESOLVED to note that James Davies ceased to be a member of the Town Council on 22 February 2019.

302.

ANNUAL REPORT 2018-2019 pdf icon PDF 3 MB

Further to the recommendation made by the Policy and Finance Committee on 15 April 2019, to receive and approve the content of the Annual Report for 2018-2019 (attached) (financial information to be added following the close of the financial year).

Minutes:

Council received the draft Annual Report for 2018-2019 and gave consideration to the recommendation made by the Policy and Finance Committee on 15 April 2019 to approve the draft document (Minute reference 474/PF).  It was noted that financial details would be added upon completion of all year-end processes.

 

RESOLVED to approve the Town Council Annual report for 2018-2019.

303.

STANDING ORDERS pdf icon PDF 121 KB

Further to the recommendations made in January 2019, to consider adopting proposed amendments to Standing Orders (original report and draft amended document attached).

 

 

Additional documents:

Minutes:

Council received and considered a report recommending proposed amendments to Standing Orders, as agreed by the Standing Orders Task and Finish Group and the Policy and Finance Committee. Proposed amendments were primarily to incorporate references to new legislation since 2015 and to alter the format/numbering to reflect the NALC Model Standing Orders.

 

RESOLVED to endorse proposed new Standing Orders to reflect changes in legislation and in format, in line with the NALC model.

 

304.

CODE OF CONDUCT pdf icon PDF 97 KB

Further to the recommendation made by the Policy and Finance Committee on 15 April 2019, to consider approval of proposed amendments to the Code of Conduct (original report and draft amended document attached). 

Additional documents:

Minutes:

The Council received and considered a report showing proposed amendments to the Town Council’s Code of Conduct.

 

RESOLVED to approve the amendments to the Town Council’s Code of Conduct.

 

305.

REPORT FROM CENTRAL BEDFORDSHIRE COUNCILLORS

To receive a verbal update from Central Bedfordshire councillors on matters affecting the parish (if applicable).

Minutes:

No update report was given by Central Bedfordshire Councillors

306.

PRESENTATION

To receive a presentation from Officers on Town Council achievements.

Minutes:

A presentation was given to Council by the Town Clerk and Heads of Services highlighting the events and successes of the four year Council term, including that the council tax had remained the same for the past seven years and the face to face consultation with residents had enabled the five year plan 2019-2024 to be formed to provide the blueprint for the new Council.  Grant funding continued enabling organisations like Citizens Advice and Leighton-Linslade Music Centre to continue and expand their services.  TACTIC centre provided much needed services for young people in the town and the Youth Promise Grant had given money to organisations to improve their facilities for their clubs.  The Events Team provided high quality well attended events like the Christmas Festival, Spring Fayre and the up and coming Big Lunch and Canal Festival and were continuing to review these events and improve on them where possible.   New ideas for future delivery included the Youth Film Club, Heritage Trail, Town Centre Wi-Fi and pigeon management.

 

The work carried out by the Grounds Team and volunteers throughout the town enabled the gain of 11 Green Flag Awards across four locations over the last four years, 24 gold, 8 silver gilts and 2 silver awards. 

 

Thanks were given by The Mayor for the informative presentation and for the amazing achievements over the last four years.     

 

RESOLVED to note the information. 

307.

EXCLUSION OF THE PUBLIC

The Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding:  

Minutes:

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted, which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding Astral Park, Pages Park and town council owned land.

308.

ASTRAL PARK

To receive a report and to consider the recommendation/s contained therein.

Minutes:

Council received and considered a report in respect of the work carried out so far by the Task and Finish Group and that this be continued beyond and into the new council administration period.

 

RESOLVED

 

1.1       To endorse the work carried out so far by the Task and Finish Group.

1.2       To endorse the Astral Park vision that as a facility its purpose is to ‘provide a high quality, cost effective and sustainable sports and community facility to the benefit of the community at large’.

1.3       That the work of the Task and Finish group continues into the new Council administration and until such time as it can arrive at proposals to inform future the management of town council assets.

1.4       That all town council assets that are capable of being hired to be managed as a single entity.

309.

PAGES PARK PAVILION

To receive a report and to consider the recommendation/s contained therein.

Minutes:

Council received a report in respect of Pages Park Refurbishment to release funds from earmarked reserve to provide contingency sum necessary to realise completion of the project.  A vote was taken and the recommendations passed (15 in favour, 2 abstentions by Councillors G Perham and S Cursons and 1 against - Councillor A Brandham).

 

RESOLVED to endorse the release of up to a maximum of £60,000 from earmarked reserve 950/9024 – Grounds and Environmental (£187,948 as at 31st March 2019) for the purposes of providing a contingency sum necessary to realise the refurbishment of the Pages Park Project.

310.

TOWN COUNCIL OWNED LAND

To receive a report and to consider the recommendation/s contained therein.

Minutes:

Council received and considered a report regarding the proposed sale of amenity land. Differing views were expressed. It was proposed and seconded that recommendation 1.1, to refuse to sell the land, be approved. On being put to the vote, the motion was endorsed (ten in favour and six against).

 

RESOLVED that the Town Council reject the offer to sell.