Agenda and draft minutes

Policy & Finance Committee - Thursday, 29th October, 2020 9.15 am

Venue: This will be a remote meeting held via Microsoft Teams in accordance with The Local Authorities and Crime Panels (Coronavirus)(Flexibility of Meetings)(England and Wales) Regulations 2020

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Note: https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjAxMWIxNDktODgzMy00YTc0LWI0OGEtZWUzOWZkYzNlYzA4%40thread.v2/0?context=%7b%22Tid%22%3a%2243be2b38-f73a-4576-be88-53d30b9697ef%22%2c%22Oid%22%3a%225c24f997-2ebc-40a3-9343-b16681c77adf%22%7d 

Items
No. Item

151/PF

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

No apologies for absence were received.

152/PF

DECLARATIONS OF INTEREST

i)     Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting.Councillor C Palmer declared a personal interest as a Member of The Friends of Leighton-Linslade in Bloom in relation to the flowerbeds around Taylor’s and across the road on which they worked.

 

153/PF

EXPENDITURE FROM RESERVES pdf icon PDF 374 KB

To consider approving expenditure from reserves as set out below:

 

(a)        Bus shelters

 

To consider the recommendation below made by the Planning and Transport Committee on 21 October 2020:

 

RECOMMENDED to the Policy and Finance Committee that a total of up to £12,000 be drawn down from Earmarked Reserve 920/9056 – Highway Schemes (£29,080) and a further £12,000 to be drawn down from General Reserves for the supply and installation of up to 4 number “Bay Standard Shelters with quarter end panels” to be used in West Street as occasioned by the TRO for the High Street;  As Town Council assets, the shelters to remain located within the parish to ensure ongoing benefit to residents.

 

(b)        Railings

 

To consider the recommendation below made by the Planning and Transport Committee on 21 October 2020:

 

RECOMMENDED to the Policy and Finance Committee that up to £2,000 be drawn down from Earmarked Reserve 920/9056 – Highways Schemes – for railings to surround the flower bed outside Taylors Estate Agents on North Street.

(this land is owned by Central Bedfordshire Council so will be subject to their consent)

 

(c)        Laptop computers

 

To consider approval of expenditure in the amount of £1,258 from earmarked reserve 9060/920 (I.T./Mod.gov, £5000 available) for the purchase of two laptops for staff use, due to home working and distancing requirements arising from the Covid-19 pandemic.

Minutes:

(a)           The Committee received and considered the recommendation made by the Planning and Transport Committee on 21 October 2020 for the supply and installation of bus shelters in West Street.  The amount to be drawn down from General reserves for the supply and installation of up to 4 bus shelters had been amended from £12,000 to £16,000 with the installation of the first two shelters taking place in the week beginning 16 November and the other two shelters in the week beginning 23 November.

 

A question was raised regarding the size of the shelters and how many they could accommodate during the current coronavirus restrictions.  Highways had advised these shelters would be fit for purpose and once purchased would be Town Council assets to use or relocate as they see fit when the situation arose.

 

Councillor Owen spoke on behalf of the Liberal Democrat Group to reiterate this decision should have been made much earlier in the year.  The bus shelters in the High Street had been disused since the 16 June and after discussions with Central Bedfordshire Council and a time period of 8 weeks nothing had been decided.  At the 24 August Council meeting a motion was presented by the Liberal Democrat Group to request the Town Clerk discussed the provision of bus shelters and benches with Central Bedfordshire Council but the motion was not carried.  A further question was raised at the Council meeting on 28 September 2020 whether any update had been received regarding the bus shelters, but no further installation updates had been received.  The Liberal Democrats felt the people of the town deserved an apology for the confusion and delay in supplying bus shelters in West Street.

 

A further question was raised as to whether the shelters contained real-time display and it was confirmed this was ready for operation. 

 

On voting the recommendation was carried unanimously.

 

RESOLVED that a total of up to £12,000 be drawn down from earmarked Reserve 920/90565 – Highway Schemes (£29,080) and a further £16,000 to be drawn down from General reserves for the supply and installation of up to 4 number ‘Bay Standard Shelters with quarter end panels’ to be used in West Street as occasioned by the TRO for the High Street, as Town Council assets, the shelters to remain located within the parish to ensure ongoing benefit to residents.

 

(b)          The Committee received and considered the recommendation from Planning and Transport Committee on 21 October 2020  that up to £4,000 be drawn down from Earmarked Reserve 920/9056 – Highways Schemes – for railings to surround the flower beds outside Taylors Estate Agents on North Street and on the opposite side.

 

After discussion members agreed these railings should be installed on highway safety grounds, both on the side of Taylors Estate Agents and also on the opposite side to stop people stepping out onto the road.

 

RESOLVED that a total of £4,000 be drawn down from Earmarked Reserve 920/9056 – Highways Schemes – for railings to surround the  ...  view the full minutes text for item 153/PF