Agenda and draft minutes

Partnership Committee - Thursday, 10th December, 2020 7.30 pm

Venue: This will be a remote meeting held via Microsoft Teams in accordance with The Local Authorities and Crime Panels (Coronavirus)(Flexibility of Meetings)(England and Wales) Regulations 2020

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Note: https://tinyurl.com/yxsesstp or by telephone: +44 20 3795 5672 Conf ID: 491 163 653# (call charges may apply) 

Items
No. Item

68/LLP

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence were received from Councillor Wallace substituted by Councillor Perham and Councillor Berry substituted by Councillor Ferguson.

 

 

69/LLP

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting.

 

Councillor V Harvey declared an interest as a member of South Bedfordshire Friends of the Earth.

 

 

70/LLP

QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes)

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 3(f) and 3(g).

Minutes:

A member of the public spoke regarding agenda item 8 and the development of Land South of the High Street and gave his support to the inclusion of Community Facility.  This would enable local people and businesses the opportunity to keep creative potential within the town and support the community in Leighton Buzzard.

 

The Committee gave their support to this idea and thanked the member of the public for his input.

 

A question was also raised by Councillor Owen regarding concerns raised by residents on the lack of mask wearing by some people and the risks this caused other residents and businesses and how to report these incidences.  It was confirmed Central Bedfordshire Council had information on their website and a secure link to report these concerns.  

 

Congratulations were given by a business owner to the Town Council on the Christmas tree and decorations in the town this year being the best ever display.  

 

 

71/LLP

MINUTES OF PREVIOUS MEETING pdf icon PDF 350 KB

To receive and approve as a correct record the minutes of the Partnership Committee meeting held on 3 September 2020.

Minutes:

The Committee received the draft minutes of the Partnership Committee meeting held on 3 September 2020.

 

RESOLVED that the minutes of the Partnership Committee meeting held on 3 September 2020 be approved as a correct record and would be signed at a later date, when safe to do so. 

 

72/LLP

GREEN WHEEL AND CYCLING STRATEGIES UPDATE pdf icon PDF 621 KB

a)     To receive a presentation from Mr J Balaam of The Greensand Trust providing an update on the Green Wheel and Cycling Strategy work delivery. (attached)

b)     To receive a presentation from Ms E Clarke and Mr M Oliver from Buzz Cycles. (verbal).

c)     To receive and note the minutes of the Ouzel Valley Park Steering Group meeting held on 9 November 2020 (attached).

 

Additional documents:

Minutes:

(a)   The Committee received a presentation and report from Mr J Balaam from the Greensand Trust regarding the Leighton-Linslade Green Wheel and Cycling Strategies.

 

Since February 2020 when the plan was adopted by the Town Council the government had published Gear Change  a bold vision for cycling and walking policy document.  Within the Green Wheel plan most cycle routes were for both walking and cycling but this would no longer be acceptable under the Gear Change policy meaning the master plan would need to be updated and the action plan reviewed with some plans no longer feasible.  It may be necessary to consider a phased approach with a ‘walking wheel’ created before cycling opportunities are created.

 

Members suggested that ideally cycling and walking routes should be looked at together but with the change in policy funding would not be received if this plan continued.  The main and most important objective was the creation of safer routes to schools, work or for leisure with a continued maintenance programme to keep them accessible. 

 

 

RESOLVED to note the report.

 

(b)   A verbal presentation was given by Ms E Clarke of Buzz Cycles on The New Cycling Strategy for Leighton-Linslade.  The government vision was for half of all journeys in towns to be walked or cycled by 2030.  Plans need to be made for safer better routes for cyclists which are direct, attractive, coherent, comfortable and safe.  This could be achieved by low traffic neighbourhood streets or dedicated cycle routes and the possibility of separating walking and cycling.  Dual paths especially near schools were a cause of concern as cyclists were using the same paths as younger children and families without due care for fellow users.

 

It was a disappointment that no funding had been achieved for the Clipstone Brook corridor which would provide safe routes into the town from the Eastern Development.  More avenues for funding would be pursued to achieve this aim.

 

RESOLVED to note the information.

 

(c)   The Committee received the draft minutes of the Ouzel Valley Park Steering Group held on 9 November 2020.

 

RESOLVED to receive the draft minutes of the Ouzel Valley Park Steering Group held on 9 November 2020.

 

 

73/LLP

PARKING STRATEGY UPDATE

To receive a verbal update on proposals to regulate parking in various streets within West/East Leighton Buzzard Parking Study areas, from Steve Lakin, Strategic Transport Manager.

Minutes:

Mr S Lakin gave a verbal update on proposals to regulate parking in various streets within West/East Leighton Buzzard Parking Study areas.   The demands on parking across the whole of the area had increased with most households having two or three cars and the need for enforcement to stop inconsiderate and unlawful parking was urgent.

 

RESOLVED to note the information.

 

74/LLP

SCHOOLS FOR THE FUTURE

To receive a verbal update on how CBC is progressing its Schools for the Future programme from Sarah Ferguson, Deputy Director Children’s Services.

Minutes:

The Committee received from Sarah Ferguson, Deputy Director of Children’s   Services a verbal update on how Central Bedfordshire Council was progressing its Schools for the Future Programme.  Discussions were taking place with the schools to ascertain what schools in Leighton Buzzard would look like in the future and how to expand schools to meet housing growth in the town.  Collaboration with schools was the key to forming a plan to move forward before consultation could take place.

 

Questions were raised regarding sustainability options for school development, provision of a specialist SEND facility nearer to Leighton Buzzard, continuous parental preference and the issues with congestion and travel arrangements if schools are amalgamated or new schools built.   It was confirmed a detailed highways assessment was being undertaken to look at parking and travel around schools and different ways of solving the congestion problems.

 

The Committee agreed that the move from 3 tier to 2 tier would need careful consideration and consultation with schools should be encouraged with a clear message for parents being crucial.

 

Thanks were given to Sarah Ferguson for her update and the Committee look forward to her returning once a plan has been formulated and presented to the Executive.

 

RESOLVED to note the report.

 

 

75/LLP

INFORMAL TOWN CENTRE MEMBERS' GROUP INTRODUCTION AND UPDATE pdf icon PDF 435 KB

(a)          To receive an introduction to the informal Members’ group whose focus is on the Land South of the High Street and receive an update report on their discussions to date. (attached)

(b)          To consider formalising the above by way of creation of a Task and Finish group to continue this work and to agree the Terms of reference thereof.

Minutes:

(a)   An update was given to the Committee by the Informal Members’ Group whose focus was Land South of the High Street.  There was a frustration at the length of time being taken for the development to get underway and it should be progressed as a high priority for the town by both the town council and Central Bedfordshire Council.  Two areas of discussion were developed at the working party one of timeframe and the other about the inclusion of a community facility.  Members agreed this work should continue and a Task and Finish Group be formed.

 

(b)   After discussion, the Committee agreed to the formation of a Task and Finish Group to work with relevant CBC officers to help drive forward the South Side development reporting back to the Partnership Committee. 

 

RESOLVED to form a Task and Finish Group to work with the relevant CBC Officers to drive forward the South Side development by interchange of views and further research particularly the Community Facility and report back to the Partnership Committee.  The members of this group would be Councillors Morris, Harvey, Owen, Palmer and Spurr with Stephen Mooring and Sam Caldbeck from Central Bedfordshire Council.

 

It was proposed and seconded that in order to continue the meeting past 2200 hours, Standing Order 3(x) be suspended for a maximum of thirty minutes.

 

RESOLVED to suspend Standing Order 3(x) for a maximum of thirty minutes.

 

 

 

 

76/LLP

PARTNERSHIP PROJECT LIST pdf icon PDF 244 KB

To receive a report on LLTC’s Partnership Project List (attached) and consider the recommendations therein (attached).

Additional documents:

Minutes:

The Committee received a report to seek the support of the Partnership Committee to lobby on behalf of the Parish in raising the profile of any projects as set out within the Leighton-Linslade Partnership Project List.

 

RESOLVED

 

(a)   That where considered relevant and appropriate, to seek the support of the Partnership Committee to lobby on behalf of the Parish in raising the profile of any project(s) as set out within the Leighton-Linslade Partnership Project List.

 

77/LLP

INTERIM CBC UPDATE REPORT pdf icon PDF 151 KB

To receive an interim report on taxis, blue badge holders, High Street pedestrianisation & related business support activities. (to follow)

 

Minutes:

The Committee received an interim update report from Central Bedfordshire Council on matters relating to pedestrianisation of the High Street, Taxi relocation and COVID-19 Business Support relief and grants.

 

A concern was raised regarding taxis in the town centre.  The idling needs enforcement and the number of taxis queueing should be monitored.  Also the cleanliness and condition of the interior of the vehicles was below par.  Members all agreed that the idling needed to be controlled by enforcement as without it nothing would change.

 

A question was raised regarding the pedestrianisation of the High Street for a trial period of 18 months.  Is this a temporary trial or an experimental order and what is the plan for a consultation?  There was frustration that the benches promised for the High Street had not been installed as promised in July and the entry bollard at the end of the High Street not put in place with keys available for emergency services to access if needed. 

 

Steve Lakin advised the Committee the ETRO was for 18 months and any feedback during this time should go to the Traffic Management team then a decision would be made on whether to make the order permanent or revert to how it was previously.

 

RESOLVED to note the report

 

78/LLP

COMMUNITY FORUM UPDATE

To receive an update on Community Forum key work activity.

Minutes:

The Committee were informed that the Youth Consultation had been put on hold since the beginning of lockdown and would not be restarted until the middle of next year once restrictions had eased.

 

RESOLVED to note the information.

 

79/LLP

UPDATES FROM CO-OPTED COMMITTEE MEMBERS pdf icon PDF 288 KB

(a)          To receive a report on future incorporation of Co-opted Committee Member updates. (attached)

 

(b)       To receive key Committee-work related updates from Co-opted Committee members.

 

Minutes:

(a)   The Committee received a report giving Committee guidelines for co-opted members and confirmed existing co-opted members had been contacted in mid-November to advise of the intent to propose removal of the agenda item and offer some guidance.

 

RESOLVED to endorse Committee guidelines for co-opted members.

 

(b)   Gennaro Borelli LB First informed the Committee his organisation with support from the Town Council had launched the Business Directory Website with a hundred businesses listed and moving forward to add more and e-commerce platform.  Also the Small Business Saturday event had received good feedback and created a great atmosphere in the town.

 

 RESOLVED to note the information.

 

 

80/LLP

STANDING ITEMS

To receive a verbal update regarding Market Town Regeneration Fund (MTRF).

Minutes:

The Committee were given an update on the Architectural Lighting Scheme. The planning process was continuing for Waterbourne Walk and it was hoped to implement the scheme early next year.  However, the up lighting for the church spire would not go ahead as bats are active in the area and they are protected species.

 

The National Market Trader Federation representatives had attended the Cultural and Economic Services Meeting on 7 December and stated how impressed they were with Leighton Buzzard Market and how it has managed to trade over the last months.

 

Thanks were given particularly to Vivien Cannon, Head of Cultural and Economic Services and the Markets Team for their hard work enabling the market to trade and the complimentary praise received from the NMTF representatives.

 

RESOLVED to note the information.

 

81/LLP

COMMITTEE OBJECTIVES AND WORK PLAN pdf icon PDF 263 KB

(a)          To receive and consider the Committee objectives and work plan for 2020-2021 (attached).

(b)          To consider the recommendation made by Leighton-Linslade Town Council at its extraordinary meeting held 23 November 2020: that S106 developer contributions be a standing agenda item at meetings of the Partnership Committee.

Minutes:

(a)         The Committee received and considered the objectives and work plan for the municipal year 2020-2021.

 

RESOLVED to note the information.

 

(b)         The Committee received and considered a recommendation from the Leighton-Linslade Town Council Extraordinary Meeting held 23 November 2020 that S106 developer contributions be a standing agenda item at meetings of the Partnership Committee.  Sarah Hughes, CBC requested that questions on S106 need to be more specific and asked in advance of a meeting to enable information to be gathered in time.

 

RESOLVED that S106 developer contributions be a standing agenda item at meetings of the Partnership Committee. 

 

 

82/LLP

BUDGET REPORT pdf icon PDF 17 KB

To receive Committee’s budget financial monitoring report and draft budget for 2021-2022 and consider any recommendation/s contained therein (verbal and attached).

 

Additional documents:

Minutes:

The Committee received a brief report regarding the current year budget to date.

 

The members agreed that any unused money be put into earmarked reserves to assist with future Community Forum activities as needed.

 

RECOMMENDED to the Town Council:

 

(a)      the retaining of an annual budget for the Community Forum activities at £500 per annum for the financial year 2021/2022.

 

(b)      to carry forward unused funds from budget year 2020/2021 into the earmarked reserves code (960/9034) to assist in the delivery of future Community Forum activities.