Agenda and draft minutes

Standing Orders Task and Finish Group - Friday, 26th February, 2021 2.00 pm

Venue: This will be a remote meeting held via Microsoft Teams in accordance with The Local Authorities and Crime Panels (Coronavirus)(Flexibility of Meetings)(England and Wales) Regulations 2020

Contact: Committee Officer  01525 631920 or email:  Mellony.Jahn@leightonlinslade-tc.gov.uk

Note: tinyurl.com/1vwgr9xq or by tel: +44 20 3795 5672 (Conf.ID: 106 440 890#) 

Items
No. Item

12.

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

No apologies for absence had been received.

13.

DECLARATIONS OF INTEREST

(i)       Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

(ii)       Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

No declarations were made and no dispensations were requested.

14.

QUESTIONS FROM THE PUBLIC

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 3(f) and 3(g).

Minutes:

There were no questions from members of the public.

15.

MINUTES OF PREVIOUS MEETING pdf icon PDF 125 KB

(a)      To receive and approve as a correct record the minutes of the previous meeting held on 11 January  2021 (attached) in accordance with Standing Order 12.

 

(b)      To receive information updates on matters arising from the previous meeting (if appropriate).

 

Minutes:

The Task and Finish Group received the draft minutes of the previous meeting held on 11 January 2021.

 

RESOLVED that the minutes of the Standing Orders Task and Finish group meeting held on 11 January 2021 be approved as a correct record and would be signed at a later date, when safe to do so.          

16.

DRAFT AMENDMENTS TO TOWN COUNCIL STANDING ORDERS pdf icon PDF 149 KB

To receive a report with draft amendments to Town Council Standing Orders (attached) and to consider the recommendation/s contained therein.

Additional documents:

Minutes:

The Task and Finish Group received a report regarding the review of Standing Orders and proposed revisions based on the discussion at the previous meeting. The proposed amendments were reviewed in turn and a number of edits agreed.

 

It was noted that the question of deputising in the absence of the RFO needed clarification (SO 16).

 

The Group agreed to propose that all Standing Orders be relevant to all meetings unless otherwise specified and to therefore remove the traffic light system from the NALC Model which indicated the statutory requirements.

 

It was agreed that all Town Councillors should be permitted to attend a meeting of which they were not a member and to speak, with the Chair’s consent, other than for the Disciplinary, Grievance and Appeals Sub-Committee which would be restricted only to appointed members.

 

It was agreed that the Town Council did not wish to have to appoint named substitutes for committees, sub-committees and Task and Finish Groups.

 

It was agreed that a final edited version of amended Standing Orders be circulated to group members for checking but that a recommendation be put forward to the April meeting of the Policy and Finance Committee. Any recommendations then put forward to Council on 26 April 2021 and proposed and seconded at that meeting, would then stand adjourned in accordance with SO 26b until the next ordinary meeting of the Council. 

 

RECOMMENDED to the Policy and Finance Committee to approve and recommend to Council adoption of revisions to Town Council Standing Orders, particularly in respect of: public questions, councillor questions, ordinary Council meetings, delegated authority to the Town Clerk and political groups.