Agenda and minutes

Personnel Sub Committee - Monday, 6th January, 2020 7.30 pm

Venue: The Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Beds LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

19/PR

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received from Councillor K Cursons (substituted by Councillor J M Freeman)

20/PR

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting. No declarations were made.

21/PR

QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes)

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 3(f) and 3(g).

Minutes:

No members of the public were present.

22/PR

MINUTES OF PREVIOUS MEETING pdf icon PDF 209 KB

To receive and approve as a correct record the minutes of the Personnel Sub-Committee meeting held on 14 October 2019 (attached).

Minutes:

The minutes of the Personnel Sub-Committee meeting held on 14 October 2019 were received.  

 

Minute reference 18/PR (recommendations arising from the Astral Park Task and Finish Group) – it was noted that the organisational change process was underway, with informal consultation started and formal consultation due to start on 13 January 2020 (until 26 February 2020). Outcomes would be reported to the next Sub Committee meeting. 

 

RESOLVED that the minutes of the Personnel Sub-Committee meeting held on 14 October 2019 be approved as a correct record and were signed accordingly.

 

 

23/PR

EXCLUSION OF THE PUBLIC

The Sub-Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding:  

Minutes:

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding staffing matters.

24/PR

STAFF APPRAISALS

Minutes:

The Sub-Committee received a report summarising the employee appraisal procedure and progress to date with appraisals for 2019-20. It was anticipated that all appraisals would be completed by the next meeting.

 

Feedback from the panel undertaking the Town Clerk’s appraisal was that they had found the process very useful. It was stressed that the achievement of set objectives should be highlighted and that only a summary was required.

 

RESOLVED to note the report.

 

25/PR

CULTURAL & ECONOMIC SERVICES STAFFING

Minutes:

The Sub-Committee received a report regarding staffing of the Cultural and Economic Services function, which had undergone a number of changes in the last couple of years. This included a move towards contracting in specialist services for market support and event production and it was proposed that these arrangements should continue. Recommendations were agreed unanimously.

 

RESOLVED:

 

(i)           To endorse that restrictive tenders be invited for market support services securing for 1 year incorporating the option to extend to 3 years using the existing budget as per paras 3.3 and 3.4 in the covering report.

 

(ii)          To recommend to Policy and Finance creating a new budget line for Market Consultancy utilising the above identified budget at 1.1 in the covering report.

 

(iii)        To recruit to the new substantive post of Cultural and Economic Services Support Officer for up to 20hrs per week, subject to job evaluation and confirmation of budget, and that as per organisational change the position is first offered to the officer at threat of redundancy as per para 3.4 in the covering report.

 

(iv)        To endorse that restrictive tenders be invited for contracted event production services securing for 1 year incorporating the option to extend to 3 years using the existing budget (identified as Event Consultancy 4013/101), as per paras 4.2 and 4.3 in the covering report. 

 

26/PR

STANDBY & CALLOUT POLICY

Additional documents:

Minutes:

The Sub-Committee received a covering report regarding the requirement, should Council adopt the proposed Community Emergency Plan, for a standby and call out policy for any employees on-call.  There was no current provision for standby/call out in employee contracts, as any rare “emergency” situations which arose were dealt with on an ad-hoc basis and were very infrequent.

 

The proposed policy would only apply for named individuals and in the event of an emergency being declared by the principal authority in accordance with its emergency procedures.

 

RECOMMENDED to the Policy and Finance Committee that the Standby and Call Out Policy be recommended to Council for approval, subject to the Community Emergency Plan being adopted by Council.