Agenda and minutes

Personnel Sub Committee
Monday, 22nd October, 2018 7.30 pm

Venue: The Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Beds LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

146/PR

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received from Councillors J M Freeman, B Spurr and K Ferguson (substituted by Cllr C Palmer) and from the Head of Grounds and Environmental Services. 

147/PR

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting. No declarations were made.

148/PR

QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes)

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 1(f) and 1(h).

Minutes:

No members of the public were present.

149/PR

MINUTES OF PREVIOUS MEETING pdf icon PDF 66 KB

To receive and approve as a correct record the minutes of the Personnel Sub-Committee meeting held on 2 July 2018.

Minutes:

The minutes of the Personnel Sub-Committee meeting held on 2 July 2018 were received. 

 

Minute reference 145/PR: it was noted that all matters had now been resolved.

 

RESOLVED that the minutes of the Personnel Sub-Committee meeting held on 2 July 2018 be approved as a correct record and were signed accordingly. 

 

150/PR

HUMAN RESOURCES SERVICE LEVEL AGREEMENT REPORT pdf icon PDF 135 KB

To receive a six-monthly update report regarding the Human Resources/Occupational Health service level agreement (attached) and to consider the recommendation/s contained therein.

Minutes:

The Sub-Committee received a six monthly report (April 2018 – September 2018) outlining the different elements of Human Resources support delivered by the retained HR provider Luton Borough Council.

 

RESOLVED to note the report.

151/PR

APPRAISALS

(a)       To receive a verbal update regarding 2018-19 employee appraisals.

(b)       To appoint three councillors to undertake the Town Clerk’s appraisal for 2018-19.

Minutes:

The Sub-Committee received a verbal update regarding 2018 staff appraisals and noted that several were still to be completed before the end of November.

 

 

The Sub-Committee received a summary of initial results from a recent staff survey which indicated positive levels of staff satisfaction regarding their working environment and the appraisal procedure. It was identified that the induction process and communications could potentially be further improved and that the development of an organisational culture/set of values could be valuable. It was agreed to discuss these further at the next meeting.

 

RESOLVED:

 

(i)         To note the report.

(ii)        To appoint Councillors D Bowater, K Cursons and E Wallace to undertake the Town Clerk’s appraisal for 2018.

 

152/PR

EXCLUSION OF THE PUBLIC

The Sub-Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding:  

Minutes:

The Sub-Committee considered that any further discussion regarding staffing matters would be prejudicial to the public interests.

 

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding

 

a.         Staffing Sickness Absence

b.         Staffing Matters

153/PR

STAFF SICKNESS ABSENCE

Minutes:

The Sub-Committee received a report summarising staff sickness absence during the period July 2017 – June 2018.

 

It was noted that several incidences of sickness had resulted in referrals to the occupational health service and agreed to review this further at the next meeting.

 

RESOLVED to note the report.

154/PR

STAFFING MATTERS

Additional documents:

Minutes:

The Sub-Committee received a report regarding staffing in the Grounds and Environmental Services department.

 

RESOLVED:

 

(i)         To note the report.

(ii)        To support, in principle, the creation of the post of Grounds and Environmental Services Supervisor.

(iii)       That the job description be evaluated by the Town Council’s Human Resources support provider

(iv)      That for budgetary purposes, whilst awaiting external evaluation of the job description, that the new post be considered at a salary grade of SCP 30-34.