Agenda and minutes

Personnel Sub Committee
Monday, 2nd July, 2018 7.30 pm

Venue: The Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Beds LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

138/PR

APPOINTMENT OF CHAIR

Minutes:

It was proposed and seconded that Councillor E Wallace be appointed Chair of the Sub Committee for 2018-2019. There were no further nominations.

 

RESOLVED to appoint Councillor E Wallace Chair of the Personnel Sub-Committee for the municipal year 2018-2019.

139/PR

APPOINTMENT OF VICE CHAIR

Minutes:

It was proposed and seconded that Councillor D Bowater be appointed Vice Chair of the Sub Committee for 2018-2019. There were no further nominations.

 

RESOLVED to appoint Councillor D Bowater Vice Chair of the Personnel Sub-Committee for the municipal year 2018-2019.

 

In the absence of the Chair, Councillor Bowater took the Chair.

140/PR

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

No apologies for absence had been received, but it was noted that Councillor E Wallace would arrive late due to traffic issues.

141/PR

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting. No declarations were made.

142/PR

QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes)

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 1(f) and 1(h).

Minutes:

No members of the public were present.

143/PR

MINUTES OF PREVIOUS MEETING pdf icon PDF 62 KB

To receive and approve as a correct record the minutes of the Personnel Sub-Committee meeting held on 26 March 2018.

Minutes:

The minutes of the Personnel Sub-Committee meeting held on 26 March 2018 were received.  

 

RESOLVED that the minutes of the Personnel Sub-Committee meeting held on 26 March 2018 be approved as a correct record and were signed accordingly. 

 

144/PR

EXCLUSION OF THE PUBLIC

The Sub-Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding:  

Minutes:

The Sub-Committee considered that any further discussion regarding staffing matters would be prejudicial to the public interests.

 

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding staffing matters.

145/PR

STAFFING MATTERS

Minutes:

The Sub-Committee received two reports in respect of staffing matters and organisational change. The background to the reports was presented verbally by the Town Clerk and by Grace Morgan of Luton Borough Council, the Council’s retained Human Resources consultants. A number of questions were raised and answered. Discussion took place regarding the recommendations proposed in the reports.

 

The recommendations contained in the report regarding Economic & Cultural Services staffing were proposed and seconded. On being put to the vote, unanimous agreement was reached.

 

RECOMMENDED to the Policy and Finance Committee:

 

(i)         To approve the restructure in the Economic and Cultural Services team, as proposed to the Personnel Sub Committee on 8 January 2018.

(ii)        To approve a voluntary redundancy application to the sum equal to contractual entitlement by the individual concerned.

 

The recommendations contained in the report regarding Grounds & Environmental Services staffing were proposed and seconded. On being put to the vote, unanimous agreement was reached.

 

RECOMMENDED to the Policy and Finance Committee:

 

(iii)       To endorse the contractual entitlement to the individual concerned.

(iv)      To provide an agreed-form reference to any prospective employers.

(v)       That a contribution be made to meet legal costs as well as meeting the costs of creation of a settlement agreement.

 

It was noted that the Terms of Reference and delegated authority to the sub-committee were restrictive and that the delays inherent in taking recommendations to the parent committee could be disadvantageous to both individual employees and to the Town Council as a whole. It was suggested that this be given further consideration by the Policy and Finance Committee.