Agenda and draft minutes

Partnership Committee
Thursday, 5th September, 2019 7.30 pm

Venue: The Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Beds LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

15/LLP

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence were received from Councillor E Wallace and Councillor S Owen.

16/LLP

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting.

17/LLP

QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes)

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 3(f) and 3(g).

Minutes:

A question was raised by a representative from Freddie Sunshine Stop regarding the possibility of their organisation applying for a community grant to fund activities or equipment for children with disabilities/additional needs in the town.  It was also explained that Leighton Town football club have a vision for their club to be more disability friendly within the town and asked if Leighton Linslade Town Council would be able to help with their vision.    It was suggested that there may be potential to use Section 106 developer contributions to facilitate this vision.

 

A further question was raised regarding the resurfacing work carried out in the High Street and whether it had been overseen.  There appeared to be certain parts where the paint was already peeling off and some sections where the paving had been sunken and it did not appear to have been rectified. It was confirmed that work had not yet been signed off and that this had been a pilot trial.  The new surface would be re-examined in the Spring after being completed for at least six months, the winter period being considered a good testing period. It would then be decided whether this type of surface had the durability required for High Street use.  Highways would be attending the next meeting of the Partnership Committee on 28 November to offer a response to Community Forum consultation event findings and Highway’s approach to future Town Centre management of refurbishments and maintenance issues. 

 

18/LLP

MINUTES OF PREVIOUS MEETING pdf icon PDF 76 KB

To receive and approve as a correct record the minutes of the Partnership Committee meeting held on 6 June 2019.

Minutes:

The Committee received the draft minutes of the Partnership Committee meeting held on 6 June 2019.

 

Item ref 5/LLP Questions from the Public – the question raised concerned whether additional members could be co-opted onto the Committee under the present Terms of Reference.  It was confirmed that under the existing Terms of Reference members could not be co-opted to sit around the table.   However, under the new Terms of Reference additional members could be co-opted by invitation onto the Committee.

 

Item ref 6/LLP – Minutes of the previous meeting – a question was raised regarding the wording of item ref 274/LLP free parking on a Wednesday at Leighton Linslade.  Free parking was already available at Duncombe Drive car park so minutes should read “expanding free parking on a Wednesday in Leighton-Linslade”.

 

Item ref 6/LLP – 275/LLP Standing Items – a question was raised regarding the relocation of the Christmas Tree in the High Street.  It was confirmed this had been approved and would be implemented this year.

 

RESOLVED that the minutes of the Partnership Committee meeting held on 6 June 2019 be approved as a correct record and be signed accordingly. 

 

19/LLP

CENTRAL BEDFORDSHIRE UPDATE pdf icon PDF 746 KB

To receive and note an information report from Central Bedfordshire Council on matters affecting the locality including highways, schools, social care, waste and recycling, community safety, youth services and business support. (to follow).

Minutes:

The Committee received an update report from Central Bedfordshire Council on matters relating to the parish, including information in respect of social care, health and housing, crime figures, antisocial behaviour, business rates, car parking, transport matters, community services, waste, schools, public health and services for young people.  It was confirmed that officers from Central Bedfordshire Council would be attending the next meeting on 28 November to discuss Land South of the High Street, Highways matters including the refurbishment of the High Street.

 

A question raised earlier in the meeting regarding enquiries for industrial premises was addressed and it was stated that a new warehouse building had been completed on the A505 crossing and a number of enquiries received.

 

A Ward Councillor Grant Scheme and Community Assets Grant scheme had been approved by Executive and should be up and running by October 2019 where Councillors would have access to £2,000 to spend on projects in the area. Up to £25,000 grant would be available under the Community Asset Grant scheme.

 

The Committee thanked Sarah Hughes, Community Engagement Officer CBC, for her full and clear report.

 

RESOLVED to note the report.

20/LLP

TOWN CENTRE ENHANCEMENTS (S106) pdf icon PDF 307 KB

To receive information regarding S106 developer contributions.

Minutes:

Sarah Hughes, Central Bedfordshire Council, gave a verbal presentation on how to access information on the S106 Developer Contributions secured for Leighton Linslade and how the spreadsheet worked.

 

Questions were raised regarding the relocation of the Fire Station and whether this would be happening to fit in with High Street Funding improvements.  Also the relocation of the Christmas tree and would it affect the fun fair in the High Street.

 

It was confirmed that signage improvements were planned for this to Ryland Mews, High Street Mews, and/or Bell Alley, following liaison with landlords.

 

RESOLVED to note the information.

21/LLP

COMMUNITY FORUM UPDATE pdf icon PDF 104 KB

To receive a report on the review of the Community Forum and consider recommendations therein (to follow).

Additional documents:

Minutes:

The Committee received a verbal update from Tricia Humber, Community Forum Steering Group and whether a revised framework could be used and the work of the Forum be closely aligned with the work plan of the Committee.

 

After discussion if was agreed that a topic on “What Services Young People Need” should be led by the Community Forum and explored in greater depth. 

 

RESOLVED

 

(a)       To endorse the Community Forum Operational Framework

(b)       To continue to allocate £500 per annum and to secure unused funds into an earmarked reserves fund to facilitate work activity.

22/LLP

BUSINESS SUPPORT UPDATES

To receive verbal updates, if appropriate, from LB First and LB Connect.

Minutes:

The Committee received a brief update from LB Connect, members of which were reporting good business, and from LB First.

 

Bob Chandler, LB Connect, informed the Committee the group now met at The Dukes in Heath and Reach and were looking to support new Charities – either Carers in Bedfordshire or Florence Nightingale Hospice.

 

Gennaro Borelli, LB First, gave an update on Independents Day in the High Street and thanked Leighton-Linslade Town Council for their support.  The Christmas Festival weekend planning had now begun and nominations would be sought for a local person to switch on the Christmas Lights.

 

RESOLVED to note the information.

23/LLP

STANDING ITEMS

To receive verbal updates:

 

(a)  Enabling delivery in L-L (Land South of the High Street)

(b)  Market Town Regeneration Fund (MTRF & HSIS)

(c)  Taxis

 

Minutes:

(a)       Enabling Delivery in L-L  -  it was confirmed that two officers from Central Bedfordshire Council would be attending the next Partnership Meeting on 28 November to talk about Land South of the High Street

(b)       Market Town Regeneration Fund  - Architectural Lighting discussion still on-going with The Swan, Lloyds, All Saints Church and Pizza Express

(c)        Taxis - no update at present, should be attending the next meeting in November 2019.

 

RESOLVED to note the information.

24/LLP

COMMITTEE OBJECTIVES AND WORK PLAN pdf icon PDF 102 KB

To receive the Committee objectives and work plan for 2019 – 2020 (attached).

Minutes:

The Committee received and gave consideration to the objectives and work plan for the municipal year 2019-2020.   Adoption of the new Terms of Reference to be added to the November meeting with Homelessness and Foodbanks to be moved to February 2020.  Also the meeting scheduled for the 16 April would possibly be rescheduled to 9 April 2020.

 

RESOLVED to note the information.

25/LLP

BUDGET REPORT pdf icon PDF 12 KB

To receive and note a Committee budget update report (attached).

Minutes:

The Committee received a brief report regarding the current year budget to date.

 

The members agreed that any unused money be put into earmarked reserves to assist with future Community Forum activities as needed.

 

RESOLVED to note the report.