Agenda and minutes

Market Sub Committee
Thursday, 23rd May, 2019 10.30 am

Venue: The Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Beds, LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

1/MK

APPOINTMENT OF CHAIR

Minutes:

It was proposed and seconded that Councillor G Perham be appointed Chair of the Committee for 2019-2020. There were no further nominations.

 

RESOLVED to appoint Councillor G Perham Chair of the Committee for the municipal year 2019-2020.   

 

2/MK

APPOINTMENT OF VICE CHAIR

Minutes:

It was proposed and seconded that Councillor D Bowater be appointed Vice-Chair of the Committee for 2019-2020. There were no further nominations.

 

RESOLVED to appoint Councillor D Bowater Vice Chair of the Committee for the municipal year 2019-2020.      

3/MK

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received from Councillor K Cursons substituted by Councillor A Dodwell, Councillor P Snelling and Councillor T Morris.

4/MK

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting.  No declarations were made.

5/MK

QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes)

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 3(f) and 3(g).

Minutes:

There were no questions from the public.

6/MK

MINUTES OF PREVIOUS MEETING pdf icon PDF 73 KB

To receive and approve as a correct record the minutes of the Market Sub-Committee meeting held on 28 February 2019.

Minutes:

The Sub-Committee received the draft minutes of the previous meeting, held on 28 February 2019 for consideration.

 

RESOLVED that the minutes of the Markets Sub-Committee meeting held on 28 February 2019 be approved as a correct record and were signed accordingly.

7/MK

MARKET POLICY UPDATES pdf icon PDF 110 KB

To receive and consider a report regarding revision of the Market Trader Disciplinary Procedure and raise awareness of the intent to revise the Market Cancellation Procedure.  Appendix A (Adopted Market Trader Procedure) and Appendix B (2019 Revised Market Trader Procedure) attached.

Additional documents:

Minutes:

The Sub-Committee received and considered a report to revise the Market Trader Disciplinary Procedure and to note further work in progress to review other existing procedures. 

 

A question was raised regarding renaming the Cancellation Policy and after discussion a proposal was made to rename this policy the Market Safety Policy as this would cover a wider range of reasons for closure and clearly set out the process for managing safety on market days.

 

RESOLVED to –

 

1.1       RECOMMEND to Policy and Finance Committee the revised Market Trader Disciplinary Procedure for endorsement.

 

1.2       Rename the Market Cancellation Policy to Market Safety Policy and note the further work being carried out in the review of other existing procedures.

 

8/MK

MARKET GENERAL UPDATE pdf icon PDF 169 KB

To receive a general update on market activity.

Additional documents:

Minutes:

The Sub-Committee received an update report on market activity including information on delivery against market plan targets, trader recruitment and promotion and marketing of the market.

 

It was noted that a further Trader Recruitment Workshop was scheduled for June 2019 to provide information and guidance to prospective traders. 

 

The Sub-Committee were informed about a new themed market for the Tuesday market called Tasty Tuesdays.  This would be starting on the 18th June as a monthly lunchtime social event continuing for the summer months through to August.  A suggestion was made that chairs and tables could be provided for customers at this market around the Market Cross to encourage members of the public to purchase food within the market.

 

A further suggestion was made to introduce music in the High Street on market days to improve the ambience of the market.  It was agreed to explore this and other options such as a busker stop and inviting children’s choirs to perform around the Market Cross.

 

A question was raised regarding the loyalty discount for traders who changed from permanent to casual.  It was confirmed these traders did not receive the loyalty discount which was only allocated to permanent traders, and that the cost of rent for a pitch was higher for casual traders. 

 

RESOLVED to note the report.

9/MK

BUDGET REPORT pdf icon PDF 154 KB

To receive a report on the market budgets and to consider the recommendations contained therein (attached).

Minutes:

The Sub-Committee received a budget report for January to March 2019.

           

RESOLVED to note the report.