Agenda and minutes

Market Sub Committee - Thursday, 27th February, 2020 10.30 am

Venue: The Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Beds, LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

25/MK

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received from Councillor C Chambers (substituted by Councillor A Dodwell) and Councillor K Cursons (substituted by Councillor B Spurr).

 

26/MK

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting. No declarations were made.

27/MK

QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes)

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 3(f) and 3(g).

Minutes:

There were no questions from the public.

28/MK

MINUTES OF PREVIOUS MEETING pdf icon PDF 128 KB

To receive and approve as a correct record the minutes of the Market Sub-Committee meeting held on 21 November 2019.

Minutes:

The Sub-Committee received the draft minutes of the previous meeting, held on 21 November 2019 for consideration.

 

RESOLVED that the minutes of the Markets Sub-Committee meeting held on 21 November 2019 be approved as a correct record and were signed accordingly.

 

29/MK

MARKET TRADER REPRESENTATION pdf icon PDF 330 KB

To receive a report on market trader representation and to consider the recommendations contained therein. (attached)

 

Additional documents:

Minutes:

The Sub-Committee received and considered a report to ensure trader representation would be constructively undertaken and market traders would have a Liaison Officer formally recognised and affiliated to the National Market Trader Federation. The National Market Trader Federation could attend meetings as a voice for the traders if the Liaison Officer was unable to attend and offer advice when requested.

             

RESOLVED

 

(a)  to endorse Leighton Buzzard market traders have Liaison Officers formally recognised and affiliated to the National Market Trader Federation to facilitate trader representation at Committee meetings.

(b)  to recommend the Liaison Officer be invited to the next appropriate Cultural and Economic Services Meeting for discussions on Market Matters.

 

30/MK

MARKET PITCH FEES ARREARS PROCEDURE pdf icon PDF 371 KB

To receive a proposal for managing pitch fee arrears and to consider the recommendations contained therein (attached).

 

Additional documents:

Minutes:

The Sub-Committee received a report to consider a new policy for Market Pitch Fee Arrears Procedure.  The draft policy had been shared with all traders for their comments before being presented to the Sub-Committee for consideration.

 

RECOMMEND the adoption of the Market Rent Arrears Policy to Cultural & Economic Services Committee and thereafter to Policy and Finance Committee.

 

31/MK

MARKET GENERAL UPDATE pdf icon PDF 808 KB

To receive a general update on market activity and to consider the recommendations contained therein (attached).

 

Additional documents:

Minutes:

The Sub-Committee received and considered an update report on market activity including market delivery from October to December 2019, trader recruitment, social media platforms, promotion and future speciality markets. 

 

It was confirmed a Vegan Market would take place on a Sunday in the High Street date to be confirmed. The return of the Street Food Heroes on the last Friday of the month beginning in March until end of September and the French Market, to run for one day only on Friday 3 April 2020, both of which had proved popular and the introduction of the Vegan Market would offer a completely new market concept to the town.

 

The Sub Committee were informed that the Farmers Market would be reviewed and researched to ascertain how recruitment could be increased and what the customer base required.  Officers would bring back to the sub-committee once this research had been carried out.

 

Market promotion continued via social media, the Bee Local Magazine and the Town Council’s About Town newsletter.  The launch of Trader of the Month in February asked customers to put forward the trader they felt had provided good service and products.  This trader would receive additional publicity through this scheme on social media and a certificate of achievement.

 

A suggestion was made and discussed regarding the option of offering an extra stall to traders on a trial basis to allow for expansion of products and increase the size of the market.  Members agreed that this idea would need further research and discussion and in conjunction with the Liaison Officer and to wait until they were recruited.

 

Thanks were given to the Officers for their hard work and continuing to make the market thrive.

 

RESOLVED to note the report.

 

32/MK

BUDGET REPORT pdf icon PDF 644 KB

To receive a report on the market budgets and to consider the recommendations contained therein (attached).

 

Minutes:

The Sub-Committee received and considered the budget report. The market was performing reasonably against the profiled budget for 2019/20 despite the loss of trading dates this financial year due to weather.

 

Members agreed although the market was not running at a profit it was critical to the High Street and the vibrance of the town centre.

 

The Committee suggested thanks be given to the traders in a newsletter for continuing to provide a good choice of stall and product in difficult weather conditions over the past weeks.

 

RESOLVED to note the report.

 

33/MK

EXCLUSION OF THE PUBLIC

The Sub-Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding:   Market Operations

 

Minutes:

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding the following: Market Operations.

 

34/MK

MARKET OPERATIONS

To receive a proposal for changes to market operations and the recommendations contained therein (attached).

 

Minutes:

The Sub-Committee received and considered a report to move to cashless payments for on-the-day market rent.  Traders had been informed of this recommendation with one response received.  Officers would liaise with traders to address concerns towards facilitating cashless methods.

 

RECOMMEND to Cultural and Economic Services Committee that cashless payments for on-the-day market rent be introduced to commence in the new financial year.