Agenda and minutes

Market Sub Committee
Thursday, 16th August, 2018 10.30 am

Venue: The Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Beds, LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

106/MK

APPOINTMENT OF CHAIR

Minutes:

It was proposed and seconded that Councillor J M Freeman be appointed Chair of the Committee for 2018-2019. There were no further nominations.

 

RESOLVED to appoint Councillor J M Freeman Chair of the Committee for the municipal year 2018-2019.   

107/MK

APPOINTMENT OF VICE CHAIR

Minutes:

It was proposed and seconded that Councillor K Cursons be appointed Vice-Chair of the Committee for 2018-2019. There were no further nominations.

 

RESOLVED to appoint Councillor K Cursons Vice Chair of the Committee for the municipal year 2018-2019.

108/MK

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received from Councillor S Cotter and Councillor D Bowater (substituted by Councillor R Berry).

109/MK

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting.  No declarations were made.

110/MK

QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes)

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 1(f) and 1(h).

Minutes:

A question was raised asking if the Council were looking for a total change in the market away from traditional market stalls to speciality markets.  It was felt that any new stalls would not be able to afford the rent increases and that this favoured the speciality markets as they did not attend every week. Nearby markets were are believed to be reported as growing, so it was asked why was the Council stating that markets were generally in decline.

111/MK

MINUTES OF PREVIOUS MEETING pdf icon PDF 74 KB

To receive and approve as a correct record the minutes of the Market Sub-Committee meeting held on 17 May 2018.

Minutes:

The Sub-Committee received the draft minutes of the previous meeting, held on 17 May 2018, for consideration.

 

RESOLVED that the minutes of the Markets Sub-Committee meeting held on 17 May 2018 be approved as a correct record and were signed accordingly.

112/MK

MARKET GENERAL UPDATE pdf icon PDF 157 KB

To receive a general update on market activity (attached).

Additional documents:

Minutes:

The Sub-Committee received an update report on market activity including information on delivery against market plan targets, trader recruitment and promotion and marketing of the market. 

 

A new Vintage, Retro and Collectables market would be launched on Saturday 29 September and if successful it could become a regular option and extended to Tuesdays as well.

 

A workshop was being offered and co-ordinated by TACTIC to encourage young traders and provide them with information on what would be expected when setting up a business.  The Market Manager and a Handmade and Craft market trader will be assisting with the workshop and The National Market Traders Federation has provided support for this initiative.

 

A question was raised regarding rent increases and how they affected the traditional markets more than the speciality markets.  It was agreed the speciality markets attracted more people into the town and enhanced the weekly market but as they did not trade each week it was suggested that the increase would not affect them to the same extent.  Mr D Gibbins had four letters from core traders that a response would be given on at the next meeting.

 

The Committee also discussed trader holidays and the terms and conditions of how they were implemented.  It was agreed to review this before the next meeting. 

 

Congratulations were given to the Market Manager who completed his Diploma in Market Administration and would receive his certificate on 17 September.

 

RESOLVED to note the report.

113/MK

BUDGET REPORT pdf icon PDF 166 KB

To receive a report on the market budgets and to consider the recommendations contained therein.

Minutes:

The Sub-Committee received a budget report for April – June 2018. 

 

The Sub-Committee discussed the new target setting structure to record the sale of pitches rather than the number of market traders recruited.  Setting targets for income would demonstrate the impact of trader recruitment on the deficit between income and expenditure. 

 

A question was raised regarding whether the policy could be amended by allowing traders to use more than 3 gazebos.  Officers would look into this and report back at the next meeting of the Sub Committee.

 

Peter Elmore, Market Trader Representative, stated that major events in the town like the Truck Convoy and especially the Canal Festival took significant footfall away from the Saturday market.  He questioned whether the Canal Festival could be held on a Sunday and the Head of Cultural and Economic Services agreed to discuss and review this before the next meeting.

 

Also, Dave Gibbins, Market Trader Representative, asked if there would be any way the craft market could be incorporated within the traditional market to bring the shoppers into the High Street.  The idea would need some discussion with craft market traders along with consideration given to the endorsed new market layout. A view on the idea would be brought back to the Sub Committee.

 

A question was raised regarding the plan to form a food court area around the Market Cross with tables and chairs.  It was confirmed this plan was still on going and work was continuing to achieve this.

 

RESOLVED to endorse the new market budget target setting structure.

 

RECOMMENDED to Policy and Finance Committee the reprofiled Street Market Budget (cost centre (412) in order to address the shortfall in allocated budget to cover the cost of security.