Agenda and minutes

Market Sub Committee
Thursday, 17th May, 2018 10.00 am

Venue: The Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Beds, LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

100/MK

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received from Councillor T Morris (substituted by Councillor C Perham) and Councillor S Cotter (substituted by Councillor C Palmer) and Councillor D Bowater.

 

101/MK

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting.  No declarations were made

 

102/MK

QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes)

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 1(f) and 1(h).

Minutes:

A question was raised regarding agenda item 5 Appendix A, General Market Update, Trader Recruitment and Retention as to whether the 2018/2019 targets of an increase of 1 stall was still the expectation.  It was confirmed that this target was put in place at the time the plan was developed and had not been reviewed yet. 

 

Mr D Gibbins, Market Trader Representative, also raised a question following a meeting on Tuesday evening where the implementation of the new pitch fee structure was discussed.  Mr Gibbins also stated he was concerned about the future of the market where 3 traders were facing an increase in rent over the next 12/24 months which could cause a problem long term. A copy of a petition with 26 signatures stating the loyalty rent reduction being unfair was held up by Mr Gibbins and the Chair confirmed that Councillor G Perham would be meeting with the Market Manager to go through the process of calculating pitch fee charges. If any problems or difficulties are identified they would be addressed after the meeting. The Chair confirmed that there is a need for a representative on the Committee.

 

 

103/MK

MINUTES OF PREVIOUS MEETING pdf icon PDF 76 KB

To receive and approve as a correct record the minutes of the Market Sub-Committee meeting held on 1 February 2018.

Minutes:

The Sub-Committee received the draft minutes of the previous meeting, held on 1 February 2018 for consideration.

 

RESOLVED that the minutes of the Markets Sub-Committee meeting held on 1 February 2018 be approved as a correct record and were signed accordingly.

 

104/MK

MARKET GENERAL UPDATE pdf icon PDF 96 KB

To receive a general update on market activity (to follow)

Additional documents:

Minutes:

The Sub-Committee received an update report on market activity from the Market Manager including information on delivery against market plan targets, trader recruitment and access to the High Street on market days.  Following a barrier review where no barrier had been in place on the Tuesday market it was decided to reinstate the barrier due to hazards encountered to ensure the space is managed appropriately. This would have financial implications but the difference would be covered within the current year budget allocation.

 

Councillors discussed the targets set and agreed these need to be reviewed and should be more realistic when originally set.  Projected figures were not as good as they should be however in the current national trend of markets declining Leighton Buzzard market was continuing to remain buoyant and evolve. 

 

RESOLVED to –

 

1.1       note the report

1.2       endorse minor amendments to Market Documents listed below which take into account the introduction of the general Data Protection Regulations (GDPR) requirements:

(a)       Rules and regulations

(b)       Charity stall guidelines

(c)       Temporary day licence

(d)       Leighton Buzzard Market Licence and schedules

(e)       Trader Application Form

(f)        Trader Risk Assessment

(g)       Alcohol Sales and Associate Trader form

 

RECOMMENDED to the Cultural & Economic Services Committee to endorse the draft guidelines regarding use of the market for Councillor Surgeries (see Appendix A).

105/MK

MARKET BUDGET REPORT pdf icon PDF 192 KB

To receive a report on the market budgets and to consider any recommendation/s contained therein (to follow)

Minutes:

The Sub-Committee received a budget report for January to March 2018.  

 

RESOLVED to note the report.