Agenda and minutes

Market Sub Committee
Thursday, 1st February, 2018 10.30 am

Venue: The White House, Hockliffe Street, Leighton Buzzard, LU7 1HD

Contact: Committee Officer 

Items
No. Item

92/MK

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received from Councillor B Spurr and Councillor K Cursons (by Councillor C Palmer).

93/MK

DECLARATIONS OF INTEREST

(i)         Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

(ii)        Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

 

 

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting.  No declarations were made.

94/MK

QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes)

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 1(f) and 1(h).

Minutes:

Questions were raised regarding the market layout and the issue market trader rents.  Concerns were voiced on what impact these rises would have on the market and whether some traders would be able to continue at Leighton Buzzard Market.

95/MK

MINUTES OF PREVIOUS MEETING pdf icon PDF 65 KB

To receive and approve as a correct record the minutes of the Market Sub-Committee meeting held on 2 November 2017 (attached).

Minutes:

The Sub-Committee received the draft minutes of the previous meeting, held on 2 November 2017 for consideration.

 

RESOLVED that the minutes of the Markets Sub-Committee meeting held on 2 November 2017 be approved as a correct record and were signed accordingly.

 

96/MK

MARKET GENERAL UPDATE pdf icon PDF 98 KB

To receive a general update on market activity (to follow).

Additional documents:

Minutes:

The Sub-Committee received an update report on market activity from the Market Manager.  Apple Day was cancelled due to bad weather in 2017 but it was hoped to run the event this year and the cycle event deferred from November 2017 would take place later in the year. The Christmas Eve Eve market was delivered at full capacity with all 40 gazebos in use.  Trader recruitment would continue to be monitored with a new trader signed up for the Tuesday market and two traders transferred from the pop up market onto the Craft Market. 

 

Investment would continue with ground fixings being purchased for the market umbrellas to help with erection/take down times. New blue striped cover sheets had been purchased and given to those traders who continue to use their own stalls in order to achieve the standards of presentation endorsed by the Committee. 

 

Publicity via social media, Facebook and twitter, was proving beneficial as traders could now promote their produce and general information about the market could be circulated to a wider audience. Bespoke training would be offered to traders on how to use this platform to their best advantage and details would be confirmed in the next few days.

 

The Market Manager visited other markets in Epping and Aylesbury to understand how they operate and our own market was visited by Harpenden Council’s Town Clerk to gain understanding of how the market looked and ran.

 

In January officers attended a one-day NABMA Conference ‘Markets Through Partnership’ and the Market Manager has been enrolled onto the NABMA Market Diploma in Markets Administration course for 2018 to start in early March 2018.     

 

RESOLVED to note the report.

 

97/MK

REVIEW OF CURRENT POLICY DOCUMENTS pdf icon PDF 86 KB

(a)       To receive a report on the Cancellation Policy and consider the recommendations contained therein (to follow).

 

(b)       To receive a report on the Charity Pitch Policy and consider the recommendations contained therein (to follow).

Additional documents:

Minutes:

(a)       The Sub-Committee received a report recommending a revision of the Market Cancellation Policy.  The report proposed revised conditions regarding adverse weather conditions, erecting gazebos in snow and icy conditions and the charging conditions if a market is cancelled.

           

RESOLVED to recommend to Cultural and Economic Services Committee

to endorse the revised Market Cancellation Policy.

 

(b)       The Sub-Committee received a report recommending minor amendments to the revised Community/Charity Pitch Policy and creation of a Community Tuesday Speciality Market to take place once a month.

 

RESOLVED to recommend to Cultural and Economic Services Committee

 

1.1       to endorse the minor amendments to the revised Community/Charity Pitch Policy.

1.2       to endorse the creation of a Community Tuesday Speciality Market

to take place once per month.

 

98/MK

BUDGET REPORT pdf icon PDF 402 KB

To receive a report on the market budgets and to consider the recommendations contained therein (to follow).

Minutes:

The Sub-Committee received a budget report for July to September 2017. It was noted that the Market was an asset for the community and is being subsidised by the Council. The Chair confirmed a decision had been taken by the Council to run the market as a community event with a subsidy if required but the aim would be to reduce the subsidy.  

 

RESOLVED to note the report

99/MK

MARKET RELAUNCH DELIVERY UPDATE AND FUTURE DEVELOPMENT

To receive a report on the progress of the market relaunch activity, ongoing improvement work and to set the timeframe for a new market development plan (to follow).

Minutes:

The Sub-Committee received a verbal update on the progress of the market relaunch activity, ongoing improvement work and an outline of a new market development plan.

 

The findings of a survey conducted by the Traders Representatives was passed on to the Head of Cultural and Economic Development for consideration.

 

RESOLVED to note the information.

 

The time of the next meeting of the Market Sub-Committee was amended to 1000 hours on 17 May, 2018.

 

 

 

 

The meeting closed at 1159 hours.

 

I HEREBY CONFIRM THAT THE FOREGOING IS A TRUE AND ACCURATE RECORD OF THE MEETING HELD ON 1 FEBRUARY 2018.

 

 

Chair                                                                                                  17 MAY 2018