Agenda and minutes

Leighton-Linslade Town Council - Monday, 27th January, 2020 7.30 pm

Venue: Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Bedfordshire, LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

62.

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received and were accepted from Councillor J D’Este-Hoare, Councillor C Chambers and Councillor B Spurr.

 

63.

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, and the nature of those interests, that they might have in any of the items under consideration at the meeting.

 

Councillors Bowater and Harvey declared a personal interest as friends of the Honorary Burgess nominees.  Councillor Harvey declared an interest as a member of South Bedfordshire Friends of the Earth.

 

Councillor A Dodwell declared an interest as a member of Bedfordshire Police and Crime Panel.

 

Councillor R Goodchild declared a personal interest in minute reference 65/P on the Planning & Transport Minutes of 20 November 2019 as his neighbour was the applicant.

 

Councillor C Palmer declared a personal interest relating to Leighton-Linslade in Bloom, of which his wife was a committee member.

 

 

64.

BEDFORDSHIRE POLICE

By invitation, Superintendent Whittred and Inspector Gurr of Bedfordshire Police will attend the meeting to discuss policing matters.

Minutes:

By invitation, Superintendent Whittred and Inspector Gurr of Bedfordshire Police attended the meeting to discuss policing matters.

 

A member of the public spoke to raise his concerns on behalf of his daughter regarding vandalism, graffiti, antisocial behaviour and public disturbance around the area of Bluebell Court.   Incidents occurred on a regular basis and on a particular occasion when an offence was reported by calling 999 the caller was advised she could not report damage to property as she was not the freeholder of the property.   Inspector Gurr replied that he would look into this call as this information given was incorrect and would liaise with Sergeant Ben Craven to increase patrols in this area to combat the antisocial behaviour.

 

Another question was raised from a member of the public via Councillor Bowater to ask whether it was planned to open a Community Police desk or hub where members of the public could go to report minor crimes or seek advice.  It was suggested an empty shop be used where volunteers could support the police so not to take police officers from their duties.  It was agreed this suggestion should be passed on to the Police Crime Commissioner.

 

The main areas of concern faced by Shop Watch were slow response from the police, members of the public feeling unsafe, drug taking in public places, traveller retail theft and intimidation, parking in disabled bays, begging and shoplifting.

 

Superintendent Whittred advised that structural changes and additional resources were planned for policing in Central Bedfordshire.  An additional Chief Inspector would be appointed for the area and would work closely with Inspector Gurr.  Recruitment for the whole area was taking place and it was anticipated that 54 officers would be appointed with 18 already in post and training.  Recruitment was also taking place for Police Community Support Officers and Special Constables.

 

A question was raised regarding the difficulty encountered when calling 101 to report a crime and how this could be addressed.  Bedfordshire Police were aware of problems and were working on solutions to this system.

 

Thanks were given to Superintended Whittred and Inspector Gurr for attending the meeting and for the police’s continuing hard work in Leighton-Linslade, particularly the Community Policing team.

 

 

65.

TOWN MAYOR'S ANNOUNCEMENTS

Minutes:

Councillor Bowater advised he had a busy Christmas and holiday period attending many functions, especially events held for the elderly in the area.  The last charity event was held at the Shan Shui restaurant and raised £483.  The Mayor’s next charity event would be the Quiz to be held on Friday 7 February followed by Bingo on 13 March, both at Brooklands Residents Association, to be followed by a Spring Fayre on 25 April at Pages Park.  The Civic Service this year would be held on 23 February at All Saints Church at 3.00 pm.

 

 

66.

LEADERS' ANNOUNCEMENTS

Minutes:

Councillor S Jones, Leader of the Conservative group, spoke briefly about some of the projects undertaken recently, including the successful refurbishment of Pages Park Pavilion and the two BMX tracks, the introduction of town centre Wi-Fi and the installation of a Changing Places facility in Parson’s Close Recreation Ground. The Town Council also continued to achieve such accolades as the four Green Flags and the Quality Gold Council accreditation, and this was in part due to Members and officers working as a team to achieve their goals.

 

After seven years of no change in the Town Council’s part of the Council Tax, an inflationary increase from £149.58 to £155.50 was proposed for the financial year 2020-21 (a 3.96% increase on a Band D property).

 

Councillor R Goodchild, Leader of the Liberal Democrat group, informed Members of a CPRE Neighbourhood Plan Workshop taking place on 4 March from 10.00 am – 3.30 pm in Wilstead Village Hall.

 

67.

QUESTIONS

(a)  To receive questions and statements from members of the public as provided for in Standing Order Nos.3 (f) and 3 (g) 

 

(b)  To receive questions from Councillors as provided for in Standing Order No.27, provided three clear days’ notice of the question has been given to the person to whom it is addressed.

Minutes:

(a)  No further questions had been received from members of the public.

 

(b)    No questions had been received from Councillors.

 

68.

MINUTES OF PREVIOUS MEETINGS pdf icon PDF 372 KB

To receive and approve as a correct record the minutes of the Town Council meetings held on 30 September 2019 and on 14 October 2019 (attached)

Additional documents:

Minutes:

Council received the draft minutes of the Council meetings held on 30 September 2019 and 14 October 2019.

 

Minute reference 46 (Minutes of the Last Meetings) – it was confirmed the lamp column at the Vimy Road roundabout had still not been repaired despite numerous requests and reminders to the principal authority.

 

Minute reference 48 (Committee Minutes) – a question was asked as to whether the future demand for allotments had been assessed and if any other sites had been sourced.  This would be brought to the next meeting of the Grounds and Environmental Services Committee.

 

RESOLVED that the minutes of the Council meetings held on 30 September 2019 and 14 October 2019 be approved as a correct record and were signed accordingly.

           

 

69.

FUTURE HIGH STREET FUND pdf icon PDF 871 KB

Further to the recommendation made by the Policy and Finance Committee on 20 January 2020, to receive and consider approval of a proposed bid to the Future High Street Fund through Central Bedfordshire Council (attached).

Minutes:

Council received a recommendation made by the Policy and Finance Committee on 20 January 2020 for approval of a proposed bid to the Future High Street Fund through Central Bedfordshire Council.

 

RESOLVEDto endorse the content in the Project Ideas Submission Form, ready for submission to Central Bedfordshire Council.

 

70.

COMMITTEE MINUTES pdf icon PDF 237 KB

To receive the Minutes of Committee meetings (attached) and to consider any recommendations contained therein:

 

 

a)    Cultural & Economic Services Committee 07 October 2019

b)    Planning & Transport Committee               09 October 2019

c)    Planning & Transport Committee               30 October 2019

d)    Policy & Finance Committee                      18 November 2019

          Recommendation 69/PF RESERVES POLICY

e)    Planning & Transport Committee               20 November 2019 

f)     Partnership Committee                                28 November 2019

g)    Grounds & Environmental Services Committee 02 December 2019

Recommendation 45/GE LINSLADE MEMORIAL PLAYING FIELD   

h)    Cultural & Economic Services Committee 09 December 2019

i)     Planning & Transport Committee               11 December 2019

j)     Planning & Transport Committee               08 January 2020

k)    Policy & Finance Committee (to follow)    20 January 2020

Several recommendations for consideration

 

 

 

Additional documents:

Minutes:

Council received the draft and approved minutes of Committee meetings held since the last scheduled Council Meeting on 30 September 2019.

 

RESOLVED to receive the minutes of the following meetings:

 

(a)  Cultural & Economic Services Committee 7 October 2019.

 

Minute reference 28/CE (Service Updates) – it was confirmed that the Town Centre WiFi had been launched and was now available. The possibility of adding speakers to use the Wi-Fi to transmit music in the High Street was suggested.

 

(b)  Planning & Transport Committee 9 October 2019

 

Minute reference 52/P (Transport Matters)- parking issues were highlighted at Knaves Hill where cars were being parked close to junctions. 

 

(c)  Planning & Transport Committee 30 October 2019

(d)  Policy & Finance Committee 18 November 2019.

 

Council gave consideration to the recommendation at minute reference 69/PF (Reserves Policy).

 

RESOLVED to approve the Reserves Policy, thereby providing clarity and certainty in the way the Town Council reserves were held and for what purpose.

 

(e)  Planning & Transport Committee 20 November 2019.

 

 

(f)   Partnership Committee 28 November 2019

 

Minute reference 31/LLP (Enabling Delivery in Leighton-Linslade: Land South of the High Street and Westlands Care Home) - It was hoped that Central Bedfordshire Council officers would have a robust action plan to bring to the Partnership Committee meeting on 6 February 2020. The question of a commercial plan for project delivery was raised.  It was noted that a public drop-in session had been arranged for 12 February, which was after the committee meeting date.

 

(g)  Grounds & Environmental Services Committee 2 December 2019

 

Minute reference 35/GE (Review of Anglia in Bloom) – it was confirmed that letters from the Mayor would be sent to all key members to thank them for their achievements with Anglia in Bloom.

 

Council gave consideration to the recommendation at minute reference 45/GE Memorial Playing Field and Garden of Remembrance, Mentmore Road, Linslade.   A vote was taken with one abstention by Councillor A Dodwell.

 

RESOLVED:

1.    That the changes in titles be amended with Fields in Trust and HM Land Registry as follows:

 

a.    “Linslade Memorial Playing Fields and Garden of Remembrance”.

b.    “Linslade Memorial Playing Field” for the Park excluding the Memorial Gardens.

c.    “Linslade Garden of Remembrance” for Memorial Gardens.

d.    “Linslade Memorial Pavilion” for the pavilion.

 

2.    That the war memorials in both Leighton Buzzard and Linslade be listed by Historic England.

3.    That Linslade Recreation Ground, Pages Park and Parson’s Close recreation ground be registered as Fields in Trust to Protect them for future generations.

 

(h)  Cultural & Economic Services Committee 9 December 2019.

 

Minute reference 36/GE (Council Objectives (Older People)) – it was confirmed the Task and Finish Group would be formed for discussion on schemes for elderly people with a view to recommendation for the 2021/2022 budget.

 

Minute reference 38/CE (Budget Report) – it was noted that point (iv) should be reworded to say Remembrance Sunday 2020 instead of Remembrance Day 2020.

 

(i)    Planning & Transport Committee 11 December 2019

(j)    Planning & Transport Committee 8 January 2020

 

(k)  Policy & Finance Committee 20 January 2020.

 

Minute  ...  view the full minutes text for item 70.

71.

2020-2021 RISK REGISTER AND ACTION PLAN pdf icon PDF 225 KB

Further to the recommendation made by the Policy and Finance Committee on 20 January 2020, to receive and consider approval of the 2020-21 Risk Register and Action Plan (attached).

 

Additional documents:

Minutes:

Further to the recommendation made by the Policy and Finance Committee on 20 January 2020 (minute reference 87/PF), Council received and was asked to consider endorsing the Risk Register Action Plan for 2020-2021.

 

RESOLVED to endorse the Risk Register Action Plan for 2020-2021, to be signed by the Town Mayor and the Responsible Finance Officer.

 

72.

COMMUNITY EMERGENCY PLAN pdf icon PDF 186 KB

Further to the recommendation made by the Policy and Finance Committee on 20 January 2020, to receive and consider approval of the Community Emergency Plan (attached).

 

Additional documents:

Minutes:

Further to a recommendation made by the Policy and Finance Committee

on 20 January 2020 (minute reference 91/PF) Council received and considered the Community Emergency Plan.

 

RESOLVED to endorse the Community Emergency Plan.

 

73.

STANDBY AND CALLOUT POLICY pdf icon PDF 404 KB

Subject to agenda item 10), further to the recommendation made by the Policy and Finance Committee on 20 January 2020, to receive and consider approval of the Standby and Callout Policy (attached).

 

Minutes:

Further to a recommendation made by the Policy and Finance Committee on 20 January 2020 (minute reference 79/PF) Council received and considered approval of the Standby and Callout Policy.

 

RESOLVED to endorse the Standby and Callout Policy.

 

74.

CALENDAR OF MEETINGS pdf icon PDF 37 KB

Further to the recommendation made by the Policy and Finance Committee on 20 January 2020, to receive and consider approval of the 2020-21 Calendar of Meetings (attached).

 

Minutes:

Further to the recommendation made by the Policy and Finance Committee on 20 January 2020, Council gave consideration to the proposed Calendar of Meetings for the municipal year 2020-2021.

 

An amendment was requested by Councillor Snelling for an extra Council meeting between September and January. This had previously been discussed by Policy and Finance Committee with the decision taken to call an additional meeting in November if required. Following discussion, the amendment was not carried with 7 in favour and 9 against.

 

The recommendation of 20 January 2020 was proposed, seconded and put to the vote with 9 in favour, 5 against and 2 abstentions. 

 

RESOLVED to approve the Calendar of Meetings for 2020-2021.

 

75.

SUSPENSION OF STANDING ORDER 3(X)

Minutes:

It was proposed and seconded that in order to continue the meeting past 2200 hours, Standing Order 3(x) be suspended for a maximum of thirty minutes.

 

RESOLVED to suspend Standing Order 3(x) for a maximum of thirty minutes.

 

In accordance with Standing Order 1(a) the remaining business would be taken in order of urgency as determined by the Chair.

 

76.

BUDGET AND PRECEPT FOR 2020-2021 pdf icon PDF 408 KB

Further to the recommendation made by the Policy and Finance Committee on 20 January 2020, to receive the attached report and to approve the budget and set the precept for 2020-2021.

 

Additional documents:

Minutes:

Council received a report and a proposed budget and precept for the financial year 2020-2021.  It was noted that the proposed budget had been reviewed and recommended by all Town Council standing committees.

 

Councillor Snelling tabled a motion on behalf of the Liberal Democrat Group regarding a variation to the Budget and Precept.  After discussion the motion was put to the vote with 4 in favour, 10 against and 2 abstentions. 

 

The recommendation made by Policy and Finance on 20 January 2020 was then proposed, seconded and voted on with 10 in favour, 4 against and 2 abstentions.

 

RESOLVED:

 

(i)           to approve a precept of £2,265,946 for 2020-2021, which Central Bedfordshire Council would collect on behalf of the Town Council for the financial year 2020-2021.

(ii)          that the Council Tax be raised from £149.50 to £155.50 (a 3.96% increase on Band D equivalent) for the financial year 2020-2021.

(iii)        to approve the budget for 2020-2021.

           

Cllr A Gray left the meeting.

 

77.

2020 HONORARY BURGESS NOMINATIONS pdf icon PDF 72 KB

Further to the recommendation made by the Policy and Finance Committee on 20 January 2020, to receive and consider approval of two nominations for the 2020 Honorary Burgess award (information attached).

 

Additional documents:

Minutes:

Council received and considered nominations for the 2020 Honorary Burgess award, as recommended by the Grants & Awards Sub-Committee on 4 November 2019 and the Policy and Finance Committee on 20 January 2020.  On being put to the vote, the recommendation was carried unanimously.

 

RESOLVED to award the Title of Dignity of the 2020 Honorary Burgess of Leighton-Linslade to John Halstead and Mary Cheshire.

 

78.

EXCLUSION OF THE PUBLIC

The Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding: Boundary Review Consultation

 

Minutes:

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted, which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding Boundary Review Consultation.

 

79.

BOUNDARY REVIEW CONSULTATION

Further to the recommendation made by the Policy & Finance Committee on 20 January 2020, to consider approval of the below proposed response to the Boundary Commission on Central Bedfordshire Council ward boundaries.

 

(i)           That 4 wards be created to represent Leighton-Linslade and surrounding parishes, to be represented by 11 Councillors.

(ii)          To suggest that Eggington Parish be split into 2 wards to reflect the new profile of that Parish, given the recent housing development at Clipstone Park.

Minutes:

Council received and considered notes from the Boundary Review Working Party meeting held on 13 January 2020 and recommended by Policy and Finance on 20 January 2020.  An amendment was made to point (i) and the resolution was proposed, seconded and carried. 

 

            RESOLVED:

 

(i)           that 4 wards be created to represent Leighton-Linslade and with surrounding villages, they be represented by 11 Councillors.

(ii)          to suggest that Eggington parish be split into 2 wards to reflect the new profile of that Parish, given the recent housing development at Clipstone Park.

 

The meeting was brought to a close at 2230 hours with six agenda items to be deferred until a later meeting. 

 

80.

CENTRAL BEDFORDSHIRE COMMUNITY GRANTS pdf icon PDF 222 KB

To receive a report regarding a potential application to the Central Bedfordshire Community Grants scheme and to consider the recommendation/s contained therein. (to follow).

 

Additional documents:

Minutes:

This agenda item would be deferred until a later meeting.

81.

PLANTERS ROSEBERY AVENUE pdf icon PDF 767 KB

To receive a report regarding the planters installed by Central Bedfordshire Council on Rosebery Avenue, Linslade and to consider the recommendation/s contained therein. (to follow)

 

Additional documents:

Minutes:

This agenda item would be deferred until a later meeting.

 

82.

TOWN COUNCIL OBJECTIVES pdf icon PDF 2 MB

To consider the recommendations made by the Policy and Finance Committee on 20 January 2020: (information attached)

 

(i)             To approve the revised Five Year Plan for 2019-2024 to incorporate objectives agreed by Council on 30 September 2019.

(ii)           To approve the proposed Partnership Project list which incorporates aspirations agreed by Council on 30 September 2019 as well as ongoing aspirations carried forward from Big Plan II (town plan for 2011-2017), as reviewed by Council in January 2016.  (to follow) 

(iii)         That where considered relevant and appropriate, to seek the support of the Partnership Committee to lobby on behalf of the Parish in raising the profile of any project(s) as set out within the Leighton-Linslade Partnership Project List. 

 

Additional documents:

Minutes:

This agenda item would be deferred until a later meeting.

 

83.

REPORT FROM CENTRAL BEDFORDSHIRE COUNCILLORS

To receive a verbal update from Central Bedfordshire Councillors on matters affecting the parish (if applicable).

 

Minutes:

This agenda item would be deferred until a later meeting.

 

84.

APPOINTMENTS TO OUTSIDE BODIES

To consider any changes to appointments and to receive verbal reports from Councillors, where applicable. 

 

Minutes:

This agenda item would be deferred until a later meeting.

 

85.

APPOINTMENTS TO COMMITTEES

To consider any changes to appointments, if applicable.

Minutes:

This agenda item would be deferred until a later meeting.