Agenda and draft minutes

Leighton-Linslade Town Council
Monday, 20th May, 2019 7.30 pm

Venue: Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Bedfordshire, LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

1.

ELECTION OF CHAIR (TOWN MAYOR) pdf icon PDF 142 KB

To elect a Town Mayor for the ensuing year (Protocol for Mayor attached).

Minutes:

Councillor C Palmer, Town Mayor for 2018-2019, welcomed everyone to the meeting and invited nominations for the position of Chair for 2019-2020.

 

It was proposed and seconded that Councillor D Bowater be appointed Chair of the Town Council for the municipal year 2019-2020.  There were no further nominations.

 

RESOLVED to appoint Councillor D Bowater Chair of Leighton-Linslade Town Council (Town Mayor) for the municipal year 2019-2020.

 

Councillor Bowater took the Chair.

 

 

2.

DECLARATION OF ACCEPTANCE OF OFFICE pdf icon PDF 48 KB

The newly elected Town Mayor will make the Declaration of Acceptance of Office (attached).

Minutes:

 

Councillor D Bowater made the statutory declaration of acceptance of office of Town Mayor for the municipal year 2019-2020, witnessed by the Town Clerk. Councillor D Bowater was duly invested with the Chain and badge of Office.

3.

TOWN MAYOR'S ANNOUNCEMENTS

Minutes:

Councillor D Bowater thanked the Council for appointing him Town Mayor and advised the Council that his chosen charities for the year would include Hospice at Home, Motor Neurone Disease Association Voice Banking and Yes We Can set up to encourage sports activities for disabled children and young adults.

4.

VOTE OF THANKS TO RETIRING MAYOR

Minutes:

Councillor S Jones spoke to give a vote of thanks to retiring Town Mayor for 2018-2019, Councillor C Palmer.  It was recognised that Councillor Palmer had demonstrated positivity and enthusiasm, working tirelessly to raise money for his chosen charities and attending 148 events during the course of the year.   These events included two Charity meals, quiz, ball, bingo, Spring Fayre, coffee morning and afternoon tea, raising a grand total of £10,600.02 to be distributed equally between MacMillan Cancer Support, Autism Bedfordshire and Kids Out.   As well as promoting the parish of Leighton-Linslade locally, Councillor Palmer had also visited the twin town of Titisee-Neustadt to represent the town at its Festival.  Councillor Palmer and Mrs Palmer were presented with engraved badges as a token of thanks for their hard work during 2018-2019.

5.

RESPONSE BY RETIRING MAYOR

Minutes:

Councillor Palmer thanked the Council for its support during his Mayoral year and also expressed thanks to many others including Town Council staff, Councillors and his chosen charities, who had given their time to support the fundraising events during the year.  He gave special thanks to all the local volunteers who provided many unseen services and organised events within Leighton-Linslade for the benefit of the town and the community. 

 

Councillor Palmer then gave special mention to his three chosen charities and presented cheques to representatives of MacMillan Cancer Support, Autism Bedfordshire and Kids Out.

6.

ELECTION OF VICE CHAIR (DEPUTY TOWN MAYOR) pdf icon PDF 142 KB

To elect a Deputy Town Mayor for the ensuing year (Protocol attached).

Minutes:

It was proposed and seconded that Councillor F Kharawala be appointed Vice Chair of the Town Council for the municipal year 2019-2020. 

 

RESOLVED to appoint Councillor F Kharawala Vice Chair (Deputy Mayor) of the Leighton-Linslade Town Council for the municipal year 2019-2020.

 

7.

DECLARATION OF ACCEPTANCE OF OFFICE pdf icon PDF 48 KB

The newly elected Deputy Town Mayor will make the Declaration of Acceptance of Office (attached).

Minutes:

Councillor F Kharawala made the statutory declaration of acceptance of office of Deputy Town Mayor for the municipal year 2019-2020, witnessed by the Town Clerk.  Councillor Kharawala was duly invested with the Chain and Badge of Office.

8.

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received and were accepted from Councillor B Spurr.

 

9.

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, and the nature of those interests, that they might have in any of the items under consideration at the meeting.

 

No declarations were made and no dispensations had been requested.

10.

COUNCIL MEETING MINUTES pdf icon PDF 107 KB

To receive and approve as a correct record the Minutes of the Council Meeting held on 29 April 2019 (attached).

Minutes:

Council received the draft minutes of the previous Council meeting held on 29 April 2019.

 

Minute reference 300 (Committee Minutes, Grounds & Environmental Services Committee, 4 March 2019, reference 172/GE) – it was stated that the full name of the park should be correctly stated in the minutes, i.e. Mentmore Road Park rather than simply Mentmore.

 

Minute reference 301 (Town Councillors) – a question was raised stating the public should have been informed why James Davies ceased to be a member of the Town Council on 22 February 2019.  The Town Clerk would formally respond to this question.

 

Minute reference 305 (Report from Central Bedfordshire Councillors) – a question was asked whether a particular Central Bedfordshire Councillor was nominated to provide this report and whether this was a regular agenda item.  This item was not a formal report but a verbal update given, if and when deemed appropriate to do so, by any Central Bedfordshire Councillor present.

 

RESOLVED that the minutes of the Council meeting held on 29 April 2019 be approved as a correct record and were signed accordingly.

11.

LEADER OF THE COUNCIL pdf icon PDF 100 KB

To elect a Councillor to be Leader of the Council (Protocol for Leader is attached).

Minutes:

It was proposed and seconded that Councillor S Jones be appointed Leader of the Town Council for the municipal year 2019-2020.  There were no further nominations.

 

RESOLVED to appoint Councillor S Jones Leader of the Town Council for the municipal year 2019-2020.

 

 

12.

GROUP LEADERS

To announce the Leaders and Deputy Leaders of the political groups represented on the Council.

Minutes:

It was announced that Councillor R Goodchild would be Leader of the Liberal Democrat Group.

13.

GROUP LEADERS' ANNOUNCEMENTS

Minutes:

Councillor S Jones, Leader of the Conservative group and the Council, announced that the Deputy Leader for 2019-2020 would be Councillor A Dodwell. 

 

Councillor R Goodchild, Leader of the Liberal Democrat Group, thanked the Town Clerk and council staff for the informative induction events and looked forward to next four years working in collaboration with the other groups.  The Deputy Leader for the group for 2019-2020 would be Councillor S Owen.

 

Although not groups as such, the two Independent Councillors and the single Labour Councillor were invited to speak in this agenda item.

 

Councillor D Scott (Labour) announced he was looking forward to working with all groups over the coming 4 years.

 

Councillor V Harvey (Independent) thanked the residents of Leston Ward for electing her and looked forward to debate with all groups within the Council.

 

Councillor M Freeman (Independent) had no announcements.

 

14.

QUESTIONS

(a)  To receive questions and statements from members of the public as provided for in Standing Order Nos. 3 (f) and 3 (g) 

 

(b)  To receive questions from Councillors as provided for in Standing Order No. 27, provided three clear days’ notice of the question has been given to the person to whom it is addressed.

Minutes:

(a)  There were no questions from members of the public.

(b)  No questions had been received from Councillors.

15.

COMMITTEE STRUCTURE, TERMS OF REFERENCE AND SCHEME OF DELEGATION pdf icon PDF 73 KB

(a) To agree the main Committee structure for the ensuing year (existing structure attached).

 

(b) To appoint members to the standing Committees and Sub-Committees.

 

(c) To appoint Chairs to standing Committees and to consider appointing Chairs to Sub-Committees.

 

(d) To agree the Terms of Reference for each standing Committee (current Terms of Reference attached).

Note: at the first meeting of each main Committee, the Terms of Reference for Sub-Committees will be considered.

 

(e)  To agree the Scheme of Delegation (current Scheme attached).

 

(f)  To consider any changes to the 2019-2020 Calendar of Meetings (attached).

Additional documents:

Minutes:

(a)        Council received the existing Committee structure and was asked to consider any changes for the municipal year 2019-2020. No changes were proposed.

 

RESOLVED to accept the existing Committee structure.

 

(b)       Council received a list of proposed appointments to Committees and Sub Committees

 

RESOLVED to appoint Committee and Sub-Committee members for 2019-2020 as follows:

 

Name of Committee

Conservative

Independent

Labour

Liberal Democrat

Policy & Finance

S Jones

D Dodwell

D Bowater

C Palmer

R Berry

T Morris

G Perham

 

J M Freeman

D Scott

R Goodchild

S Owen

Planning & Transport

A Dodwell

J Silverstone

F Kharawala

D Bowater

G Perham

K Cursons

J M Freeman

D Scott

A Gray

Cultural & Economic Services

A Dodwell

S Hemmings

C Chambers

K Cursons

D Bowater

G Perham

 

J M Freeman

 

R Goodchild

P Snelling

Grounds & Environmental Services

R Berry

S Jones

T Morris

J D’Este-Hoare

F Kharawala

B Spurr

 

V Harvey

 

A Gray

P Snelling

Grants & Awards Sub Committee

C Palmer

K Cursons

S Hemmings

B Spurr

 Jones

J D’Este-Hoare

  

J M Freeman

 

R Goodchild

A Gray

Personnel Sub Committee

A Dodwell

D Bowater

K Cursons

S Jones

 

D Scott

R Goodchild

Community Safety Sub Committee

T Morris

A Dodwell

J D’Este-Hoare

F Kharawala

R Berry

J Silverstone

V Harvey

 

R Goodchild

S Owen

Market Sub Committee

G Perham

D Bowater

K Cursons

C Chambers

T Morris

R Berry

J M Freeman

 

R Goodchild

P Snelling

 

Council members then proposed, seconded and voted on appointments of Chairs for the four standing Committees. Chairs of Sub-Committees would be appointed at the first meetings of those Sub-Committees.

 

RESOLVED to appoint Councillor S Jones Chair of Policy and Finance committee for the municipal year 2019-2020.

 

RESOLVED to appoint Councillor R Berry Chair of the Grounds and Environmental Services Committee for the municipal year 2019-2020.

 

RESOLVED to appoint Councillor A Dodwell Chair of the Cultural and Economic Services Committee for the municipal year 2019-2020.

 

RESOLVED to appoint Councillor M Freeman Chair of the Planning & Transport Committee for the municipal year 2019-2020.

 

(c)        Council received the Terms of Reference for the four Town Council standing Committees and was asked to consider any amendments. No changes were proposed.

 

RESOLVED to accept the Terms of Reference for the four Town Council standing committees.

 

(d)       Council received the existing Scheme of Delegation and was asked to consider any amendments. No changes were proposed.

 

RESOLVED to accept the Scheme of Delegation.

 

(e)       Council received the Calendar of Meetings for 2019-2020, as agreed at the previous meeting. No changes were proposed.

 

RESOLVED to accept the Calendar of Meetings for 2019-2020.

16.

PARTNERSHIP COMMITTEE pdf icon PDF 135 KB

To appoint five Town Councillors to join the Partnership Committee for the ensuing year.  Five Councillors will also be appointed by Central Bedfordshire Council to the Committee (current Terms of Reference attached).

 

(Note: the committee Chair will be elected at the first meeting of the Committee)

Minutes:

Council received the current Terms of Reference for the Leighton-Linslade Partnership Committee as endorsed by both the Town Council and Central Bedfordshire Council, and was asked to appoint five Town Councillors to the Committee for 2019-2020.  Five Central Bedfordshire Councillors would also be appointed at the Central Bedfordshire Council Annual Council meeting.

 

RESOLVED to appoint Town Councillors T Morris, S Hemmings, F Kharawala, C Palmer and S Owen to the Partnership Committee for 2019-2020.

17.

APPOINTMENTS TO OUTSIDE BODIES pdf icon PDF 47 KB

To review representation on or work with external bodies (existing representation attached).

Minutes:

Two vacancies for appointments to outside bodies existed for the Rushmere Parishes Group and LB First.  It was agreed to discuss these at future meetings.

 

RESOLVED to appoint Town Councillors as representatives to outside bodies as outlined below:

 

Organisation

 

Town Council Representative(s)

 

Arts Forum

Gordon Perham

Buzzer Bus (Dial a Ride) Ltd

Russ Goodchild

Carnival Committee

Carol Chambers

Citizens’ Advice Bureau

Karen Cursons,

Farzana Kharawala

 

Cruse Bereavement Care Bedfordshire

Sheona Hemmings

Friends of Leighton-Linslade in Bloom

Gordon Perham

Home-Start Central Bedfordshire

Sheona Hemmings

LB First

Mark Freeman, VACANCY

LB Narrow Gauge Railway

Amanda Dodwell, Ray Berry

Leighton-Linslade Senior Citizens Association (“LINK”)

Farzana Kharawala

Carol Chambers

Macmillan Cancer Support (Leighton-Linslade Fundraising Group)

Ray Berry

Meadow Way Community Association

Amanda Dodwell

Music Centre Partnership

Steve Owen, Gordon Perham

Music Education Hub Steering Committee

Steve Owen

National Association of Local Councils/Bedfordshire Association of Town and Parish Councils

Tony Morris

Ouzel Valley Park Steering Group

Tony Morris, Clive Palmer,

Peter Snelling, Victoria Harvey

People, Projects, Partnerships (P3)

Victoria Harvey

Rushmere Parishes Group

Peter Snelling, VACANCY

Sandpit Project

Tony Morris

Jon D’Este-Hoare

Sports Council

Daniel Scott

Russ Goodchild

Brian Spurr

The Greensand Trust

Tony Morris

Jon D’Este-Hoare

Steve Owen

Town Twinning Forum

Clive Palmer,  Gordon Perham,

Voluntary & Community Action South Bedfordshire

Mark Freeman

 

18.

GENERAL POWER OF COMPETENCE pdf icon PDF 47 KB

(a)    To consider whether the Council meets the Power of General Competence eligibility criteria contained in Section 1 of the Localism Act 2011.  The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012 bringing the provisions into effect was made on 27 March 2012 (attached). 

 

(b)    Subject to (a) above, to pass the relevant resolution that the Town Council is eligible to use the Power of General Competence.

 

 

Minutes:

 

 

Council received a copy of The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012 and was asked to consider whether the Town Council met the eligibility criteria for use of the Power.

 

RESOLVED that Leighton-Linslade Town Council meets the eligibility criteria for the General Power of Competence as contained in Section 1 of the Localism Act 2011 and is, therefore, eligible to use the General Power of Competence.