Agenda and minutes

Leighton-Linslade Town Council
Wednesday, 11th September, 2019 7.30 pm

Venue: Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Bedfordshire, LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

33.

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies had been received from Councillors A Gray, P Snelling, K Cursons and C Chambers.

 

34.

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, and the nature of those interests, that they might have in any of the items under consideration at the meeting.

 

Councillor S Jones declared a personal interest in having an acquaintance employed by one of the tendering companies. Councillor V Harvey declared a personal interest in being a member of South Bedfordshire Friends of the Earth, who were campaigning for local reduction in single use plastics.

35.

QUESTIONS

(a)  To receive questions and statements from members of the public as provided for in Standing Order Nos.3 (f) and 3 (g) 

 

(b)  To receive questions from Councillors as provided for in Standing Order No.27, provided three clear days’ notice of the question has been given to the person to whom it is addressed.

Minutes:

A member of the public and representative of South Bedfordshire Friends of the Earth presented the Council with a petition of nearly 500 signatures, asking the Town Council to support a “plastic free Leighton Buzzard” through the reduction of single-use plastics. The Council was asked to accept the petition and to work with the group towards their goal.

 

It was suggested that by Councils declaring a climate emergency, this was helping to instil public confidence and take the issue seriously.

 

A member of the public and student at a local upper school spoke regarding the work she was undertaking at her school and others, to raise awareness of environmental issues, reduce use of plastics and increase recycling.

 

Members of the public were thanked for attending the meeting and it was noted that the Town Council had already endorsed a set of environmental ambitions which it was working towards.

 

36.

EXCLUSION OF THE PUBLIC

The Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding: waste management contract.

Minutes:

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding the Town Council’s waste management contract.

 

Members of the public left the meeting at 1939 hours.

37.

PRESENTATIONS

To receive and consider presentation/s from supplier/s in respect of the Town Council’s waste management contract from 31 October 2019.

 

Minutes:

By invitation, two representatives of “Company A” joined the meeting to give a presentation and provide further information on the tender submitted for the Council’s waste management contract. The company’s ethos and operating methods were explained and a number of questions were asked and answered. Zero waste would go to landfill and it was anticipated that the amount of waste recycled would increase to over 30% within six months and over 40% within twelve months. All processing would take place within the UK.

 

Representatives of “Company A” left the meeting at 2010 hours.

 

By invitation, two representatives of “Company B” joined the meeting to give a presentation and provide further information on the tender submitted for the Council’s waste management contract. The company’s ethos and operating methods were explained and a number of questions were asked and answered. Zero waste would go to landfill and processing would take place outside the UK.

 

Representatives of “Company B” left the meeting at 2029 hours.

 

38.

REPORT AND EVALUATION

To receive a report regarding tenders received for the Town Council’s waste management contract (attached).

 

Minutes:

Council was advised of the tender process which had been undertaken. Following six expressions of interest, four organisations had been invited to tender and three had submitted prices. One had been unable to attend to give a presentation.

 

Council received a report evaluating the information received. It was noted that the price for Company A had been based on a variant bid submitted. Company B did not submit a variant bid.

39.

SCORING

To complete assessment of the tenders by scoring the presentation/s received from potential supplier/s.

 

Minutes:

Council evaluated the presentations given and these were added to the existing evaluation report for a final assessment.

 

40.

AWARD OF CONTRACT

To award the Town Council’s waste management contract for the next five years.

 

Minutes:

It was proposed and seconded to award the contract to Company A. On being put to the vote, the motion was carried (10 in favour, 2 against, 1 abstention).

 

RESOLVED to award the Town Council’s waste and recycling contract to Company A (Veolia).