Agenda and draft minutes

Leighton-Linslade Town Council
Monday, 30th September, 2019 7.30 pm

Venue: Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Bedfordshire, LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

41.

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies had been received from Councillors R Goodchild, D Scott, B Spurr and J D’Este-Hoare.

42.

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, and the nature of those interests, that they might have in any of the items under consideration at the meeting.

 

Councillor V Harvey declared an interest in the motion regarding traffic on West Street as a member of South Bedfordshire Friends of the Earth.

43.

TOWN MAYOR'S ANNOUNCEMENTS

Minutes:

 

Councillor D Bowater advised he had attended various events including the Police Community Awards and Fire Brigade Awards, with the Mayoral diary rapidly filling up as Christmas approached.  The Mayor’s next charity fundraising event would be the Coffee Morning on 5 October running alongside Living History Day in the High Street. This would be followed by a ceilidh at Astral Park on Friday, 25 October.

44.

LEADERS' ANNOUNCEMENTS

Minutes:

Councillor S Jones spoke briefly regarding the proposed Council objectives for the four year term. A proportion of the Future Projects budget remained available for the current financial year and this would determine priority projects for the current year. Thereafter, availability of both funding and resources would inform the timescales for objectives going forward. 

 

Councillor S Owen informed Council he would be attending the Police and Crime Commissioners Annual Conference on 1 October 2019.

 

Councillor V Harvey advised there would be a public meeting on 16 November at All Saints Church in Leighton Buzzard to discuss climate change.

45.

QUESTIONS

(a)  To receive questions and statements from members of the public as provided for in Standing Order Nos.3 (f) and 3 (g) 

 

(b)  To receive questions from Councillors as provided for in Standing Order No.27, provided three clear days’ notice of the question has been given to the person to whom it is addressed.

Minutes:

(a)       A member of the public addressed Council regarding the use of plastic in the High Street and how as a town, Leighton-Linslade could work towards becoming plastic free. Other towns and markets were already promoting themselves as plastic free shopping destinations and this should be the aim of Leighton-Linslade.

 

(b)       No questions had been received from Councillors.

46.

MINUTES OF PREVIOUS MEETING pdf icon PDF 102 KB

To receive and approve as a correct record the minutes of the Town Council meetings held on 24 June 2019 and 11 September 2019 (attached).

Additional documents:

Minutes:

Council received the draft minutes of Council meetings held on 24 June and 11 September 2019.

 

Minute reference 26 (a) Planning & Transport – a question was raised regarding the leaning lamp column and missing bollards at Vimy Road roundabout.  It was confirmed that Highways would be carrying out a safety audit of the bollards and further investigation would continue regarding the lamp columns.

 

A question was raised to ascertain whether there was an escalation process within Central Bedfordshire Council when action was not forthcoming on highways related matters.

 

RESOLVED that the minutes of the Council meetings held on 24 June and 11 September 2019 be approved as a correct record and were signed accordingly.

           

47.

TOWN CENTRE

By invitation, Stephen Mooring and Sam Caldbeck of Central Bedfordshire Council will attend the meeting to present information in respect of the town centre.

Minutes:

By invitation, Stephen Mooring, Head of Place Delivery for Central Bedfordshire Council, attended the meeting and gave a presentation in respect of the town centre and land south of the High Street.  The development of the land was linked to the future of the Westlands Care Home, which was the subject of current public consultation.  The development brief work completed in 2011 and subject to review in 2016 would be revisited as this was no longer fit for purpose, in preparation for a decision being made on the future of the Westlands Care Home site by the CBC Executive in December 2019.

 

Council thanked Mr Mooring for his presentation but expressed frustration at the delay with development of the land south of the High Street and the lack of information received from Central Bedfordshire Council on the timescale and progress. The point was made that residents shared this frustration and communication needed to be improved.

 

It was proposed that Central Bedfordshire Council should generate an action plan with timescales, to be presented to the Partnership Committee. Whilst this would be preferably as soon as possible, it was recognised that the next meeting in November 2019 would not allow sufficient time for this work to be undertaken. It was therefore agreed that the information should be presented to the Partnership Committee on 6 February 2020.

 

RESOLVED:

 

(i)         to note the information.

(ii)        To request Central Bedfordshire Council to generate an action plan with timescales for the meeting of the Partnership Committee on 6 February 2020

(iii)       To invite the portfolio holder at Central Bedfordshire Council to attend the Partnership Committee meeting on 6 February 2020.

48.

COMMITTEE MINUTES pdf icon PDF 68 KB

To receive the Minutes of Committee meetings (attached) and to consider any recommendations contained therein:

 

(a)        Planning & Transport Committee           3 July 2019

(b)        Planning & Transport Committee          24 July 2019

(c)        Policy & Finance Committee                 29 July 2019

(d)        Planning & Transport Committee          21 August 2019

(e)        Partnership Committee                           5 September 2019

(f)        Grounds & Environmental Srvcs Cttee  9 September 2019

(g)        Policy & Finance Committee                 16 September 2019

 

 Recommendation at minute reference 52/PF - see attached

 Recommendation at minute reference 55/PF - see agenda item 16

 Recommendation at minute reference 56/PF - see attached draft minutes

 

(h)        Planning & Transport Committee           18 September 2019                       

Additional documents:

Minutes:

Council received the draft minutes of Committee meetings held since the Council Meeting held on 24 June 2019.

 

RESOLVED to receive the minutes of the following meetings:

 

(a)       Planning & Transport Committee         3 July 2019

(b)       Planning & Transport Committee  24 July 2019

 

Minute reference 30P Planning Applications – two typographical errors needed to be corrected.

          

(c)        Policy & Finance Committee                      29 July 2019

 

Minute reference 37/PF Consultancy Fees – a question was raised regarding   the consultant’s report. It was confirmed this had been completed and a presentation given to Policy & Finance Committee on 16 September 2019.

           

(d)       Planning & Transport Committee  21 August 2019

 

Minute reference 35/P Questions from the Public and minute ref 36/P Minutes of the previous meeting – concerns were raised regarding the quality of the finish and the template used for the paving design in the High Street.  A representative from Highways was due to attend the next Partnership Committee meeting.

 

(e)       Partnership Committee       5 September 2019

 

Minute reference 17/LLP Questions from the Public – it was confirmed the officer concerned had noted the use of Section 106 developer contributions.

 

Minute reference 21/LLP Community Forum Update – it was noted a balance should be made between providing services for Young People and Older People within the community.

 

(f)        Grounds & Environmental Services Committee   9 September 2019

 

Minute reference 18/GE Minutes of the Previous Meeting 5/GE – a question was raised regarding the name used for Mentmore Park and whether it should be Mentmore Road Park.  The Deed of Dedication referred to the said land as Mentmore Park and since its dedication, this was the preferred reference employed by officers.

 

Minute reference 7/GE Allotments – a query was raised as to whether any other sites had been identified to cope with further demand for allotments.  It was confirmed that land would be allocated on the development known as land east of Leighton Buzzard. However, at present waiting list numbers were relatively low. Officers were asked to assess likely future demand.

 

Minute reference 21/GE Pages Park Pavilion Refurbishment update – Councillors had visited the site with the Head of Grounds on 25 September and were impressed with the work being done and how it was progressing.

 

Minute reference 24/GE Interpretation Panels in the Parks and Open Spaces – a question was raised regarding the amount of funding requested.  Funds had been requested for the initial design work for the interpretation panels, which were designed to be interactive. Designs would then go the relevant standing committee for approval, with final pricing. The earmarked project cost included signage for a number of the parks, as well as the interpretations panels.

 

Minute reference 27/GE Cemetery Consultation – a query was raised regarding how much work had been undertaken into investigating potential additional cemetery land. A brief verbal explanation was given of work undertaken and options explored during the last two Council terms.

 

(g)       Policy & Finance Committee                      16 September 2019

 

Minute reference 46/PF Minutes of the Previous Meeting – a question was raised regarding the boundary  ...  view the full minutes text for item 48.

49.

END OF YEAR ACCOUNTS 2018-2019 pdf icon PDF 229 KB

(a)       To receive a report from the Auditor, including issues arising, and produce an appropriate action plan (attached).

 

(b)       To approve and accept the Auditor’s Certificate and Opinion on the Annual Return.

Additional documents:

Minutes:

Council received the Auditor’s Certificate and Opinion on the Annual Return for 2018-2019. 

 

RESOLVED to approve and accept the Auditor’s Certificate and Opinion on the Annual Return for 2018-2019.

 

 

50.

JOINT COMMITTEE TERMS OF REFERENCE pdf icon PDF 289 KB

To consider approving draft revised Terms of Reference for the Partnership Committee, as recommended by the Committee at its meeting held on 11 April 2019 (Central Bedfordshire report to General Purposes Committee and revised Terms of Reference attached). 

Additional documents:

Minutes:

The Council received and considered the draft revised Terms of Reference for the Partnership Committee, as recommended by the Committee at its meeting held on 11 April 12019. A couple of minor amendments had been made at the Central Bedfordshire General Purposes Committee. Terms of Reference would be the same for all the Central Bedfordshire Town Joint Committees.

 

RESOLVED to approve the revised Terms of Reference for the Partnership Committee.

51.

MOTIONS FROM COUNCILLORS pdf icon PDF 47 KB

(a)       To consider a Motion submitted by Councillors S Owen and A Gray in respect of traffic congestion (attached).

 

(b)       To consider a Motion submitted by Councillors S Owen and A Gray in respect of health services (attached).

 

Additional documents:

Minutes:

The Council received two Motions submitted by Councillors S Owen and A Gray. 

 

The first motion concerned traffic congestion in the town which affected the Leighton Road/West Street corridor for considerable parts of the week.  It was suggested a Pelican crossing or some type of controlled crossing be considered to enable traffic and pedestrian flows to be regulated.

 

RESOLVED that the motion be referred to the Planning and Transport Committee for further consideration.

 

The second motion concerned the formation of a Task and Finish Group reporting to the Policy & Finance Committee to discuss Health Services within a Health Hub in the town.

 

RESOLVED that the motion be referred to the Policy and Finance Committee for further consideration.

52.

REPORT FROM CENTRAL BEDFORDSHIRE COUNCILLORS pdf icon PDF 610 KB

To receive a verbal update from Central Bedfordshire Councillors on matters affecting the parish (if applicable).

(The latest CBC update report to Partnership Committee is attached for information)

 

Minutes:

Council received a copy of the latest report from Central Bedfordshire Council on activity affecting Leighton-Linslade, as presented to the Partnership Committee on 5 September 2019.  Council was informed that Leighton-Linslade Schools for the future would be discussed early in 2020.

 

RESOLVED to note the information.

53.

APPOINTMENTS TO OUTSIDE BODIES

To consider any changes to appointments and to receive verbal reports from Councillors, where applicable. 

Minutes:

Councillor S Hemmings informed the Council of her visit to Cruse Bereavement Service and her interest in becoming more involved with their work.  Also, a visit to the Sports Council had been arranged and a visit to Home Start would be planned in the near future.

 

RESOLVED to note the information.

54.

APPOINTMENTS TO COMMITTEES

To consider any changes to appointments, if applicable.

Minutes:

There were no changes required to appointments to Committees

55.

EXCLUSION OF THE PUBLIC

The Council may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding: honours and awards

Minutes:

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted, which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding Honours and Awards.

 

56.

HONOURS AND AWARDS

To consider a Motion submitted by Councillors J M Freeman, S Jones and R Goodchild (attached) in respect of honours and awards. 

Minutes:

The Council received and considered a motion from Councillors J M Freeman, S Jones and R Goodchild in respect of Honours and Awards. 

 

RESOLVED to convene an extraordinary meeting of Council as soon as practicable and immediately prior to another scheduled meeting, in order to consider the motion proposed by Councillors J M Freeman, S Jones and R Goodchild.