Agenda and minutes

Leighton-Linslade Town Council
Monday, 25th June, 2018 7.30 pm

Venue: Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Bedfordshire, LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

244.

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received and were accepted from Councillors K Cursons, S Ward, E Wallace and D Perham.

245.

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, and the nature of those interests, that they might have in any of the items under consideration at the meeting.

 

No declarations were made and no dispensations had been requested.

246.

TOWN MAYOR'S ANNOUNCEMENTS

Minutes:

Councillor C Palmer advised Council that he had attended 16 events since his appointment as Mayor and wanted to mention three which were particularly successful and memorable.  The Big Lunch on 3 June had been a very successful family event in Leighton Buzzard and thanks were given to officers and Council members for their hard work in achieving this.  The Truck Convoy on 9 June had received many complimentary comments from members of the public in the town and from the truck drivers who had taken part.  Finally, the Charity Concert on 15 June with the Leighton-Linslade Concert Band had been an excellent event with donations of £1,000 received for the Mayor’s charities.

247.

LEADERS' ANNOUNCEMENTS

Minutes:

In Councillor E Wallace’s absence, Councillor S Jones gave a brief update on events since the last Council meeting.  The work at Linslade Recreation Ground was nearly complete with the installation of new play equipment which proved to be very popular with the residents in the area.  Work would be beginning on the pedestrian entrances to the park from Waterloo Road and Station Approach imminently.

 

The electronic signage at the railway station had been installed and was being used to promote events such as the Big Lunch, with positive comments received from members of the public.  The events run by the Town Council including the Big Lunch, Canal Festival and the Christmas Festival were always well received by members of the public and showcased the town in a positive light. Also, the Love Your Local Market campaign and relaunch of the market had been described as ‘outstanding’ by NABMA and Council agreed this should be promoted via social media on our website.

 

The Council members also wanted to give their congratulations to Councillor S Ward on her recent marriage.

248.

QUESTIONS

(a)  To receive questions and statements from members of the public as provided for in Standing Order Nos.1 (f) and 1 (h) 

 

(b)  To receive questions from Councillors as provided for in Standing Order No.8 (a) , provided three clear days’ notice of the question has been given to the person to whom it is addressed.

Minutes:

(a)       There were no questions from members of the public.

 

(b)       No questions had been received from Councillors

249.

MINUTES OF PREVIOUS MEETING pdf icon PDF 85 KB

To receive and approve as a correct record the minutes of the Town Council meeting held on 21 May 2018 (attached).

Minutes:

Council received the draft minutes of the previous Council meeting held on 21 May 2018 for consideration.

 

RESOLVED that the minutes of the Council meeting held on 21 May 2018 be approved as a correct record and were signed accordingly.

250.

COMMITTEE MINUTES pdf icon PDF 81 KB

To receive the Minutes of Committee meetings (attached) and to consider any recommendations contained therein:

 

a)         Planning & Transport Committee 30 May 2018

b)         Grounds & Environmental Services Committee 4 June 2018

Recommendation at Minute Reference 123/GE

 

c)         Partnership Committee (to follow) 7 June 2018

d)         Cultural & Economic Services Committee 13 June 2018

e)         Policy & Finance Committee (to follow)   18 June 2018

Recommendations at 367/PF, 370/PF, 372/PF, 373/PF, 375/PF

 

f)          Planning & Transport Committee (to follow) 20 June 2018

Additional documents:

Minutes:

Council received the draft minutes of Committee meetings held since the Council Annual Meeting on 21 May 2018.

 

RESOLVED to receive the minutes of the following meetings:

 

(a)        Planning & Transport Committee 30 May 2018

(b)       Grounds & Environmental Services Committee 4 June 2018

 

Minute reference 123/GE: Council gave consideration to the recommendation made by Grounds & Environmental Services Committee on 4 June 2018 in respect of purchase of two vehicles funded by half Earmarked Reserves (9000/950 Plant & Vehicle Replacement) and half by entering into a five-year hire purchase agreement for a maximum value of £21,000, for which all payments would be made from the Grounds & Environmental Services revenue budget.

 

RESOLVED to endorse the purchase of two vehicles be funded by half Earmarked Reserves (9000/950 Plant & Vehicle replacement) and half by entering into a five-year hire purchase agreement for a maximum value of £21,000.

 

(c)        Partnership Committee 7 June 2018

 

A suggestion was made for a conference to be held between the Partnership Committees of Leighton Buzzard, Dunstable and Houghton Regis to meet at Leighton Buzzard at a future date and choose a topic for discussion agreeable by all parties.  Councillor R Berry, Chair of Partnership, to co-ordinate suggestions and agree on a date.

 

(d)       Cultural & Economic Services Committee 13 June 2018

(e)        Policy & Finance Committee 18 June 2018

 

Minute reference 370/PF: Council gave consideration to the recommendation made by the Policy and Finance Committee on 18 June 2018 in respect of Data Protection and approval of a number of new and revised policies.

 

RESOLVED to approve the following policies:

 

(a)   Information & Data Protection Policy

(b)   ICT Security Policy

(c)   Information Security Incident Policy

(d)   Removable Media Policy

(e)   Town Council Privacy Notice

(f)    Subject Access Requests procedure

 

Minute reference 372/PF: Council gave consideration to the recommendation made by the Policy & Finance Committee on 18 June 2018 to change of meeting date for Planning and Transport Committee from 1 May 2019 to 24 April 2019.

 

RESOLVED to endorse change of date from 1 May 2019 to 24 April 2019.

 

Minute reference 373/PF: Council gave consideration to the recommendation made by the Policy & Finance Committee on 18 June 2018 to re-endorse the Tree Management Policy for the period 2018-2021.

 

RESOLVED that the Tree Management Policy be re-endorsed for the period 2018-2021.

 

(f)        Planning & Transport Committee 20 June 2018.

251.

ANNUAL GOVERNANCE STATEMENT 2017-2018 AND ACCOUNTING STATEMENTS 2017-2018 pdf icon PDF 120 KB

Further to the recommendation made by the Policy and Finance Committee on 18 June 2018, to:

 

(a)       approve and sign Section 1 – Annual governance statement 2017/18 (attached)

(b)       approve and sign Section 2 -  Accounting statements 2017/18  (attached)

Additional documents:

Minutes:

Minute reference 367/PF:  Council received the Annual Governance Statement and Accounting Statements for 2017-2018 and following the recommendation made by Policy and Finance Committee on 18 June 2018, gave consideration to the approval of these documents.

 

RESOLVED:

 

(a)  To approve and sign section 1 – Annual Governance Statement    2017-2018

(b)  To approve and sign section 2 – Accounting Statements 2017-2018

252.

STATEMENT OF ACCOUNTS pdf icon PDF 164 KB

Further to the recommendation made by the Policy and Finance Committee on 18 June 2018, to approve the Statement of Accounts 2017-2018 (which are not subject to audit) (attached).

Minutes:

Minute reference 367/PF: Council received the Statement of Accounts 2017-2018 (which are not subject to audit) and, further to the recommendation made by the Policy and Finance committee on 19 June 2017, gave consideration to the approval of the accounts.

 

RESOLVED to approve the Statement of Accounts for 2017-2018 (which are not subject to audit).

253.

QUARTERLY UPDATE

To receive a verbal presentation from the Town Clerk regarding achievements within the last three months (April – June 2018).

Minutes:

A brief presentation was given to Council by the Town Clerk, highlighting the events of the previous quarter, including the Big Lunch, launch of the summer Music in the Park programme, market relaunch project, the introduction of Mod.gov which is now live for Council Meetings, Best Bar None scheme as well as many other work streams.  Forthcoming projects included Linslade Canal Festival, TACTIC summer project, Mayor’s charity Meal on 17 July and the Charity Ball in October.

 

The refurbishment of the town centre toilets was nearing completion and the ground fixings for the umbrellas at the market had now been installed.  Also under the High Street Improvement Scheme work had now begun on at least three premises within the High Street. 

 

Under the Youth Promise Grant Scheme £54,940.35 in grants had been made to organisations in Leighton Buzzard with two more potential applications to be submitted.   TACTIC WW1 Art Project would be displaying their work around the War Memorial over the coming months.

 

With regard to the electronic signage installation, Council agreed that Councillors should chase up Central Bedfordshire Council regularly to hopefully speed up the installation of the remaining signs within the Leighton Buzzard area.

 

RESOLVED to note the information.

254.

REPORT FROM CENTRAL BEDFORDSHIRE COUNCILLORS

To receive a verbal update from Central Bedfordshire Councillors on matters affecting the parish (if applicable).

Minutes:

Councillor A Dodwell advised Council that the Jet Patcher had repaired pot holes in various roads within Leighton Buzzard. A temporary repair had taken place on the canal bridge with a permanent repair anticipated for the autumn, along with repairs to the Vimy Road roundabout.

255.

APPOINTMENTS TO OUTSIDE BODIES

To consider any changes to appointments and to receive verbal reports from Councillors, where applicable. 

Minutes:

Brief announcements were made in respect of the Town Twinning with a visit to Coloummiers in November 2018 to attend their Remembrance Day Service.   Council was also advised of the potential for a new twinning arrangement with a town in Italy, albeit discussions were in the very early stages.

 

RESOLVED to note the information.

256.

APPOINTMENTS TO COMMITTEES

To consider any changes to appointments, if applicable. 

Minutes:

There were no changes required to appointments to Committees.

257.

EXCLUSION OF THE PUBLIC

The Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding Town Council accommodation.

Minutes:

Council considered that any further discussion regarding Town Council Accommodation would be prejudicial to the public interests.

 

RESOLVED that under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding Town Council accommodation.

258.

TOWN COUNCIL ACCOMMODATION

Minutes:

Council received an update report in respect of the Town Council accommodation and the extension of the lease for a further 20 years, thus safeguarding future accommodation of the Town Council.

 

Minute reference 375/PF: Council gave consideration to the recommendation made by the Policy & Finance Committee on 18 June 2018 regarding Town Council Accommodation.

 

RESOLVED to endorse the terms for the new lease for town council accommodation.