Agenda and minutes

Leighton-Linslade Town Council
Monday, 21st May, 2018 7.30 pm

Venue: Astral Park, Johnson Drive, Leighton Buzzard LU7 4AY

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

227.

ELECTION OF CHAIR (TOWN MAYOR) pdf icon PDF 118 KB

Minutes:

It was proposed and seconded that Councillor C Palmer be appointed Chair of the Town Council for the municipal year 2018-2019.  There were no further nominations.

 

RESOLVED to appoint Councillor C Palmer Chair of Leighton-Linslade Town council (Town Mayor) for the municipal year 2018-2019.

 

Councillor Palmer took the Chair.

 

228.

DECLARATION OF ACCEPTANCE OF OFFICE pdf icon PDF 71 KB

The newly elected Town Mayor will make the Declaration of Acceptance of Office (attached).

Minutes:

Councillor C Palmer made the statutory declaration of acceptance of office of Town Mayor for the municipal year 2018-2019, witnessed by the Town Clerk. Councillor C Palmer was duly invested with the Chain and badge of Office.

229.

TOWN MAYOR'S ANNOUNCEMENTS

Minutes:

Councillor C Palmer thanked the Council for appointing him Town Mayor and advised the Council that his chosen charities for the year would include Macmillan Cancer Bedfordshire, Kids Out and Autism Bedfordshire.

230.

VOTE OF THANKS TO RETIRING MAYOR

Minutes:

Councillor E Wallace spoke to give a vote of thanks to retiring Town Mayor, Councillor S Rahman.  It was recognised that Councillor Rahman had demonstrated positivity and enthusiasm, working tirelessly raising money for his charities and attending 133 events over the year.  As well as promoting the parish of Leighton-Linslade locally, Councillor Rahman had also visited the twin towns of Titisee-Neustadt and Coulommiers to represent the town at their Festivals.

231.

RESPONSE BY RETIRING MAYOR

Minutes:

Councillor Rahman thanked the Council for its support during his Mayoral year and also expressed thanks to many others including Town Council staff, Councillors and his chosen charities, who had given their time to support the fundraising events during the year.  Over £8,000 had been raised during the year and cheques were presented by Councillor Rahman to representatives of Autism Bedfordshire, Keech Hospice, St Johns Hospice and the Leighton-Linslade Homeless Service. A cheque would also be sent to the charity Aquarius who were not able to send a representative to the meeting.

232.

ELECTION OF VICE CHAIR (DEPUTY TOWN MAYOR) pdf icon PDF 118 KB

To elect a deputy town Mayor for the ensuing year (Protocol attached).

Minutes:

It was proposed and seconded that Councillor D Bowater be appointed Vice Chair of the Town Council for the municipal year 2018-2019. 

 

RESOLVED to appoint Councillor D Bowater Vice Chair (Deputy Mayor) of the Leighton-Linslade Town Council for the municipal year 2018-2019.

233.

DECLARATION OF ACCEPTANCE OF OFFICE pdf icon PDF 71 KB

The newly elected Deputy Town Mayor will make the Declaration of Acceptance of Office (attached).

Minutes:

Councillor D Bowater made the statutory declaration of acceptance of office of Deputy Town Mayor for the municipal year 2018-2019, witnessed by the Town Clerk.  Councillor Bowater was duly invested with the Chain and Badge of Office.

234.

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received and were accepted from Councillors S Cotter and B Spurr.

235.

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, and the nature of those interests, that they might have in any of the items under consideration at the meeting.

 

No declarations were made and no dispensations had been requested.

236.

COUNCIL MEETING MINUTES pdf icon PDF 98 KB

To receive and approve as a correct record the Minutes of the Council Meeting held on 30 April 2018.

Minutes:

Council received the draft minutes of the previous Council meeting held on 30 April 2018.

 

RESOLVED that the minutes of the Council meeting held on 30 April 2018 be approved as a correct record and were signed accordingly.

237.

LEADER OF THE COUNCIL pdf icon PDF 66 KB

To elect a Councillor to be Leader of the Council (Protocol for Leader is attached)

Minutes:

It was proposed and seconded that Councillor E Wallace be appointed Leader of the Town Council for the municipal year 2018-2019.  There were no further nominations.

 

RESOLVED to appoint Councillor E Wallace Leader of the Town Council for the municipal year 2018-2019.

238.

GROUP LEADERS

To announce the Leaders and Deputy Leaders of the political groups represented on the Council.

Minutes:

It was noted that Councillor J M Freeman was the sole independent Councillor on the Town Council.

239.

GROUP LEADERS' ANNOUNCEMENTS

Minutes:

Councillor E Wallace thanked Council for appointing him as Leader for a third year.  The Leader expressed his thanks to both Councillor S Rahman for his hard work as Mayor during 2017-2018 and to Councillor C Palmer for agreeing to take the role of Mayor 2018-2019.  Councillor Wallace expressed thanks to the Town Council staff for providing a value for money service and continued excellent standards, keeping the precept the same for the sixth year in a row whilst also delivering new initiatives such as the Youth Promise Scheme, in which £150,000 had been set aside for enhanced provision of services for young people aged 11-19.   Four grants had been approved to date, for the Hockey Club, Tennis Club, CHUMS and to support a group providing mental health support within schools.

 

The focus for the next year would be continued improvement of the recreational parks within the town to build on improvements made this year and also how consultations with residents would be conducted so direct feedback could be gained and residents’ views considered.

240.

QUESTIONS

(a)  To receive questions and statements from members of the public in respect of any item of business on the agenda, as provided for in Standing Order Nos.1 (f) and 1 (h) (3 minutes per person; maximum 15 minutes).

 

(b)  To receive questions from Councillors as provided for in Standing Order No.8 (a), provided three clear days’ notice of the question has been given to the Proper Officer.

Minutes:

(a)       A question was raised regarding parking outside Cedars School at drop off/pick up time each day.  The sequence of the lights in Mentmore Road and the parking caused long delays which needed to be addressed.  The Chair replied that all highways related matters were the responsibility of the local authority but that the Town Council would raise this matter with Central Bedfordshire Council.

 

(b)       No questions had been received from Councillors.

241.

COMMITTEE STRUCTURE, TERMS OF REFERENCE AND SCHEME OF DELEGATION pdf icon PDF 73 KB

(a) To agree the main Committee structure for the ensuing year (existing structure attached).

 

(b) To appoint members to the standing Committees and Sub-Committees (existing membership attached).

 

(c)   To consider appointing Chairs to the standing Committees and Sub-Committees.

 

(d)  To agree the Terms of Reference for each standing Committee (current Terms of Reference attached).

       Notes: at the first meeting of each main Committee, the Terms of Reference for Sub-Committees will be considered.

 

(e)  To agree the Scheme of Delegation (current Scheme attached).

 

(f)   To consider any changes to the 2018-2019 Calendar of Meetings (attached).

Additional documents:

Minutes:

(a)           Council received the existing Committee structure and was asked to consider any changes for the municipal year 2018-2019.  A change of name was proposed for the Police Liaison Sub Committee to change to the Community Safety Sub Committee

RESOLVED that the Police Liaison Sub Committee be renamed the Community Safety Sub Committee and remaining Committee Structure to remain the same.

 

(b)           Council received a list of proposed appointments to Committees and Sub Committees

RESOLVED to appoint Committee and Sub-Committee members for 2018-2019 as follows:

 

Name of Committee

Conservative

Independent

Policy & Finance

R Berry

S Cotter

K Cursons

S Cursons

A Dodwell

K Ferguson

S Jones

F Kharawala

C Palmer

G Perham

E Wallace

J M Freeman

Planning & Transport

A Brandham

S Cotter

S Cursons

J Davies

A Dodwell

D Perham

B Spurr

J M Freeman

Cultural & Economic Services

D Bowater

A Brandham

C Chambers

S Cotter

F Kharawala

G Perham

S Rahman

 

J M Freeman

Grounds & Environmental Services

R Berry

A Brandham

S Cursons

A Dodwell

S Jones

T Morris

C Perham

B Spurr

 

Grants & Awards Sub Committee

A Brandham

K Cursons

S Cursons

C Perham

S Rahman

J M Freeman

Personnel Sub Committee

D Bowater

K Cursons

K Ferguson

B Spurr

E Wallace

J M Freeman

Community Safety Sub Committee

R Berry

D Bowater

C Chambers

A Dodwell

T Morris

C Perham

G Perham

B Spurr

 

Market Sub Committee

D Bowater

S Cotter

K Cursons

F Kharawala
T Morris

 

J M Freeman

 

The members of the four standing Committees then proposed, seconded and voted on appointments of Chairs for those Committees.

 

RESOLVED to appoint Councillor E Wallace Chair of Policy and Finance committee for the municipal year 2018-2019

 

RESOLVED to appoint Councillor S Jones Chair of the Grounds and Environmental Services Committee for the municipal year 2018-2019.

 

RESOLVED to appoint Councillor S Cotter Chair of the Cultural and Economic Services Committee for the municipal year 2018-2019.

 

RESOLVED to appoint Councillor A Dodwell Chair of the Planning & Transport Committee for the municipal year 2018-2019.

 

(c)          Council received the Terms of Reference for the four Town Council standing Committees and was asked to consider any amendments.

RESOLVED that no changes be made to the Terms of Reference for the four Town Council standing committees.

 

(d)          Council received the existing Scheme of Delegation and was asked to consider any amendments.

RESOLVED that no changes be made to the Scheme of Delegation.

 

(e)          Council received the Calendar of Meetings for 2018-2019, as agreed at the previous meeting.

RESOLVED to approve the Calendar of Meetings for 2018-2019.

 

242.

PARTNERSHIP COMMITTEE pdf icon PDF 127 KB

To appoint five Town Councillors to join the Partnership Committee for the ensuing year.  Five Councillors will also be appointed by Central Bedfordshire Council to the Committee (currentTerms of Reference attached).

Minutes:

Council received the current Terms of Reference for the Leighton-Linslade Partnership Committee, as endorsed by both the Town Council and Central Bedfordshire Council, and was asked to appoint five Town councillors to the Committee for 2018-2019.  Five Central Bedfordshire Councillors had been appointed at the Central Bedfordshire Council annual meeting. 

 

It was noted that a review of all Central Bedfordshire Joint Committees had been in progress for some time and that the Terms of Reference were due to be revised for approval by both councils.

 

RESOLVED to appoint Town Councillors Jones, Kharawala, Morris, Palmer and Wallace to the Partnership Committee for 2018-2019.

243.

APPOINTMENTS TO OUTSIDE BODIES pdf icon PDF 49 KB

To review representation on or work with external bodies and agree arrangements for reporting back (existing representation attached).

Minutes:

It was agreed that existing appointments remain in place for the time being but these could be reviewed at future Council meetings if necessary.

 

RESOLVED to appoint Town Councillors as representatives to outside bodies as outlined below:

 

Organisation

 

Town Council Representative(s)

 

Arts Forum

Gordon Perham

Buzzer Bus (Dial a Ride) Ltd

Mark Freeman

Carnival Committee

Carol Chambers

Citizens’ Advice Bureau

Sarah Cursons, Karen Cursons,

Farzana Kharawala

Cruse Bereavement Care Bedfordshire

Carol Perham

Friends of Leighton-Linslade in Bloom

Gordon Perham

Home-Start Central Bedfordshire

Ken Ferguson

LB First

Ewan Wallace, Farzana Kharwala

LB Narrow Gauge Railway

Amanda Dodwell, Ray Berry

Leighton-Linslade Senior Citizens Association (“LINK”)

Farzana Kharwala, Carol Chambers

Macmillan Cancer Support (Leighton-Linslade Fundraising Group)

Ray Berry

Meadow Way Community Association

Amanda Dodwell

Music Centre Partnership

Steve Jones, Gordon Perham

Music Education Hub Steering Committee

Steve Jones

National Association of Local Councils/Bedfordshire Association of Town and Parish Councils

Tony Morris

Ouzel Valley Park Steering Group

Tony Morris, Clive Palmer, Adan Brandham

People, Projects, Partnerships (P3)

Clive Palmer

Rushmere Parishes Group

Clive Palmer, Amanda Dodwell, Alan Brandham

Sandpit Project

Tony Morris, Alan Brandham

Sports Council

David Perham, Sarah Cursons, Alan Brandham

The Greensand Trust

Tony Morris

Town Twinning Forum

Clive Palmer, Carol Perham, Gordon Perham

Voluntary & Community Action South Bedfordshire

Carol Perham