Agenda and minutes

Leighton-Linslade Town Council
Monday, 30th April, 2018 7.30 pm

Venue: Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Bedfordshire, LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

213.

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received and were accepted from Councillors S Cotter, J Davies and D Perham.

214.

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, and the nature of those interests, that they might have in any of the items under consideration at the meeting. No declarations were made and no dispensations had been requested.

215.

TOWN MAYOR'S ANNOUNCEMENTS

Minutes:

Councillor S Rahman gave a brief announcement regarding his attendance at events and advised that he had two last fundraising events due to take place during May: a charity meal and a bingo night. Councillor Rahman expressed his heartfelt thanks and gratitude to his fellow Councillors and to Town Council officers for their support during his Mayoral year and said that he would value his fond memories of the year. Councillor Rahman said that it had been an honour to serve the local community and in particular, to try to help vulnerable members of the community.

 

Thanks were expressed to the Mayor by other Councillors for his hard work throughout the year and for demonstrating the importance of treating others with kindness, grace and dignity.

216.

LEADERS' ANNOUNCEMENTS

Minutes:

Councillor E Wallace thanked the Mayor for his moving words and went on to speak about the success of recent projects, notably the Youth Promise grant scheme, for which four grant applications had been approved the previous week. The four projects were all very worthwhile and were great examples of projects which would be sustainable into the future. It was hoped that further applications would be forthcoming which would help to deliver a lasting legacy to the benefit of local young people.

217.

QUESTIONS

(a)  To receive questions and statements from members of the public as provided for in Standing Order Nos.1 (f) and 1 (h) 

 

(b)  To receive questions from Councillors as provided for in Standing Order No.8 (a) , provided three clear days’ notice of the question has been given to the person to whom it is addressed.

Minutes:

(a) No questions had been received from members of the public.

(b) No questions had been received from Councillors.

218.

MINUTES OF PREVIOUS MEETING pdf icon PDF 99 KB

To receive and approve as a correct record the minutes of the Town Council meeting held on 29 January 2018 (attached).

Minutes:

Council received the draft minutes of the previous Council meeting held on 29 January 2018 for consideration.

 

Minute reference 204: it was noted that a representative from Highways had agreed to meet with representatives of the Friends of Leighton-Linslade in Bloom and also the LB Society to better understand their concerns about matters such as pavements, potholes and so on.

 

RESOLVED that the minutes of the Council meeting held on 29 January 2018 be approved as a correct record and were signed accordingly. 

219.

GREENSAND COUNTRY LANDSCAPE PARTNERSHIP

By invitation, Claire Poulton, Programme Manager for the above will attend to present information to Council on the Greensand Country Landscape Partnership.

Minutes:

Council received a presentation from Claire Poulton, Programme Manager for the Greensand Country Landscape Partnership. Council was advised that the Greensand Country area totalled 221 square kilometres, ranging from Leighton-Linslade in the south-west across to Gamlingay in the north-east of the Central Bedfordshire area. The project was heritage lottery funded and had the support and involvement of a large number of partner organisations.

 

The vision for the programme was “a living and working landscape to be cherished by this and future generations” and there were seven different threads to the programme, which included: a sandstone structure audit and repair scheme, creating gateway features, creating three geological trails, enhancing the Greensand Ridge Walk and cycle way, developing heritage skills and establishing a “Greensand Country” destination brand. Delivery of the programme had started in 2017 and would continue until 2021.

 

Council was advised that a range of events would be taking place as part of the first Greensand Country Festival, taking place between 26 May – 3 June 2018.

 

RESOLVED to note the information.

 

Ms Poulton was thanked for her presentation.

220.

COMMITTEE MINUTES pdf icon PDF 74 KB

To receive the Minutes of Committee meetings (attached) and to consider any recommendations contained therein:

 

a)               Planning & Transport Committee                     7 February 2018

b)               Partnership Committee                                    15 February 2018

c)               Policy & Finance Committee                            26 February 2018

Recommendation at 334/PF (Calendar of Meetings 2018-2019)

 

d)               Planning & Transport Committee                     28 February 2018

e)               Grounds & Environmental Committee               5 March 2018

f)                Cultural & Economic Committee                      12 March 2018

g)               Policy & Finance Committee                            16 April 2018

Recommendations at 348/PF, 349/PF and 352/PF

          

h)   Planning & Transport Committee                         18 April 2018 (to follow)   

 

 

Additional documents:

Minutes:

Council received the draft minutes of Committee meetings held since the Council Annual Meeting on 29 January 2018.

 

RESOLVED to receive the minutes of the following meetings:

 

(a)          Planning & Transport Committee                                  7 February 2018

 

Minute reference 334/P: it was clarified that the reference to S.106 contributions was in respect of proposed improvements to Linslade Recreation Ground and that other sources of potential grant funding were also being sought.

 

(b)          Partnership Committee                                                 15 February 2018

 

Minute reference 190/LLP: it was anticipated that Central Bedfordshire officers would be attending the next meeting on 3 May to provide an update regarding taxis.

 

Minute reference 191/LLP: it was noted that an inspection visit regarding issues in the town centre had taken place and would be hopefully be followed up later in the week by a further visit by a member of the Highways team.

 

Minute reference 192/LLP: a query was raised as to when an update would be provided to the Partnership Committee regarding homelessness.

 

(c)          Policy & Finance Committee                                        26 February 2018

 

Minute reference 334/PF: Council gave consideration to the proposed calendar of meetings for the municipal year 2018-2019. A number of options were discussed in relation to the Annual Parish Meeting but it was agreed to make no changes to the proposed date and time for 2019. A change in meeting date for the Cultural & Economic Services Committee from 11 June 2018 to 13 June 2018 was agreed.

 

RESOLVED to approve the calendar of meetings for 2018-2019, subject to the change of Cultural & Economic Services Committee from 11 June 2018 to 13 June 2018.

 

(d)          Planning & Transport Committee                               28 February 2018

(e)          Grounds & Environmental Committee                          5 March 2018

(f)           Cultural & Economic Committee                                      12 March 2018

 

Minute reference 095/CE: issues and concerns were raised in respect of the management of the High Street Improvement Scheme by Central Bedfordshire Council, including the delay in delivery and lack of communication with participating business owners. It was agreed to write to Central Bedfordshire Council expressing disappointment and requesting assurance regarding delivery timescales.

 

RESOLVED to request that the Town Clerk write to the Chief Executive and Leader of Central Bedfordshire Council on behalf of the Town Council, to express concerns and seek a firm commitment to delivery timescales for the High Street Improvement Scheme.

 

(g)          Policy & Finance Committee                                                16 April 2018

 

Minute reference 349/PF: Council gave consideration to the proposed amendments to Financial Regulations outlined in the minutes, to better reflect actual practice.

 

RESOLVED to approve the proposed minor amendments to Town Council Financial Regulations.

 

Minute reference 352/PF: Council noted work undertaken in respect of the General Data Protection Regulation, including the appointment of an external Data Protection Officer for the first year. Consideration was given to the proposal made by the Committee that it be mandatory for Town Councillors to use an official Town Council email address for all official correspondence.

 

RESOLVED to approve that it be mandatory for all elected Town Councillors to use an official Town Council email address for all Town Council official  ...  view the full minutes text for item 220.

221.

ANNUAL REPORT 2017-2018 pdf icon PDF 8 MB

Further to the recommendation made by the Policy and Finance Committee on 16 April 2018, to consider approval of the Annual Report for 2017-2018 (attached).

Minutes:

Council received the draft Annual Report for 2017-2018 and gave consideration to the recommendation made by the Policy and Finance Committee on 16 April 2018 to approve the draft document (Minute reference 348/PF).  It was noted that financial details would be added upon completion of all year-end processes.

 

RESOLVED to approve the Town Council Annual report for 2017-2018.

222.

QUARTERLY UPDATE

To receive a verbal presentation from the Town Clerk regarding achievements since the previous Council meeting (February - April 2018).

Minutes:

A brief presentation was given to Council by the Town Clerk highlighting the events and successes of the previous quarter, including staffing matters, technological developments, progress with the Youth Promise grant scheme, improvements to open spaces including Linslade Recreation Ground, Mayoral fundraising events, the Best Bar None initiative and the Business Networking event.

 

Council was advised of three staff resignations and thanks were expressed to those members of staff for their hard work during their time at the Town Council.

 

RESOLVED to note the information. 

223.

REPORT FROM CENTRAL BEDFORDSHIRE COUNCILLORS

To receive a verbal update from Central Bedfordshire Councillors on matters affecting the parish (if applicable).

Minutes:

Council received a verbal update from Central Bedfordshire Councillors on matters affecting the parish, including the award for two local companies of the Queen’s Award and the submission of the draft Local Plan to the Planning Inspectorate. 

 

RESOLVED to note the information.

224.

APPOINTMENTS TO OUTSIDE BODIES

To receive verbal reports from Councillors, where applicable. 

Minutes:

Council received a brief update in respect of flood damage at the Meadow Way Community Association which had had an impact on its operations.

 

RESOLVED to note the information. 

225.

EXCLUSION OF THE PUBLIC

The Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding:

Minutes:

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding the following item.

226.

LAND EAST OF BILLINGTON ROAD

Minutes:

Council received correspondence dated 6 February 2018 from Fisher German Solicitors in respect of land to the east of Billington Road, Leighton Buzzard.

 

RESOLVED:

 

(a)          To respond confirming that the Town Council has no intention to sell the land parcels in question.

(b)          That the Town Council would be prepared to consider extending the Narrow Gauge Railway lease for a longer period, should the Narrow Gauge Railway Society request this.