Agenda and minutes

Leighton-Linslade Town Council
Monday, 29th January, 2018 7.30 pm

Venue: Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Bedfordshire, LU7 1HD

Contact: Committee Officer 

Items
No. Item

198.

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received and were accepted from Councillor D Perham, Councillor S Cursons and Councillor B Spurr.

 

199.

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, and the nature of those interests, that they might have in any of the items under consideration at the meeting.

 

Councillor C Palmer declared a personal interest in agenda item 7 Friends of Leighton-Linslade in Bloom, of which his wife was a committee member.

 

Councillor A Dodwell and Councillor D Bowater declared an interest in agenda item 12 (Honorary Burgess Nominations 2018) as a nominee was known to them and would abstain from voting on this item.

200.

TOWN MAYOR'S ANNOUNCEMENTS

Minutes:

Councillor S Rahman gave a brief announcement regarding his attendance at events of the last three months as well as his own fundraising events, including the Charity Ball, Rock of Ages Concert, carol concert and the coffee morning held at Pizza Express.  Forthcoming charity events include the Civic Service on 25 February, bucket collection at MK Dons on 3 March, Spring Fair at Astral Park on 17 March, James Goff concert on 11 April and a Bingo Night on 18 May, which he hoped Councillors would support. 

 

Councillor Rahman thanked all members and officers for their continued support and hard work raising money for his chosen charities over the year.

201.

LEADERS' ANNOUNCEMENTS

Minutes:

Councillor E Wallace thanked the Mayor for his continued work and for attending events on behalf of the Town Council.  In respect of agenda item 9 (Budget 2018-2019), it was highlighted that the proposed budget and precept would mean no increase in the Town Council proportion of the Council Tax for the sixth consecutive year.  This demonstrated good sound management of finances within the Council with the continued ability to deliver a variety of good quality events and services throughout the year for the benefit of the community.  He hoped this success would be built on and thus continue into the next financial year. The Leader expressed thanks to Town Council staff and Councillors for their hard work on developing the budget for the forthcoming year and for their continued efforts in delivering quality services for the parish.

202.

QUESTIONS pdf icon PDF 48 KB

(a)  To receive questions and statements from members of the public as provided for in Standing Order Nos.1 (f) and 1 (h) 

 

(b)  To receive questions from Councillors as provided for in Standing Order No.8 (a) , provided three clear days’ notice of the question has been given to the person to whom it is addressed.

Minutes:

(a)       One question had been received from a local resident in respect of agenda item 11 (Community Governance arrangements within Central Bedfordshire). The question sought clarification on whether the town council was submitting a response to the consultation being run by Central Bedfordshire Council and the ability of the existing number of councillors being able to represent their Leighton Buzzard constituents with the growth in housing. 

(b)       No questions had been received from Councillors.

203.

MINUTES OF PREVIOUS MEETING pdf icon PDF 90 KB

(a)        To receive and approve as a correct record the minutes of the Town Council meeting held on 25 September 2017 (attached).

 

(b)        To receive a letter from the external Auditor (attached) and to approve and accept the Auditor’s Certificate and Opinion on the Annual Return.

Additional documents:

Minutes:

Council received the draft minutes of the previous Council meeting held on 25 September 2017 for consideration.  Council also received a letter from the external Auditor, which had arrived the day after the September Council meeting. Council was asked to approve and accept the Auditor’s Certificate and Opinion on the Annual Return.

 

It was noted that an incorrect time of 1755 hours had been recorded for Councillor D Bowater leaving the meeting and this time would be amended to 1955 hours.

 

RESOLVED that the minutes of the Council meeting held on 25 September 2017 be approved as a correct record and were signed accordingly. 

 

RESOLVED to approve and accept the Auditor’s Certificate and Opinion on the Annual Return.

204.

FRIENDS OF LEIGHTON-LINSLADE IN BLOOM

To receive a brief presentation from the Friends of Leighton-Linslade in Bloom.

Minutes:

Council received a verbal report from Friends of Leighton-Linslade in Bloom detailing the work carried out by them over the last year and what they hoped would be achieved this year. 

 

Concerns were raised by Friends of Leighton-Linslade in Bloom and town councillors about the lack of response by Central Bedfordshire Council over many years to repair broken fences and railings, tidying and weeding.  During the In Bloom judging each untidy area or broken fence or railings would result in a deduction of marks meaning no matter how well the gardens were tended, a higher award could not be achieved.

 

Council agreed that The Town Clerk should bring this to the attention of the Chief Executive of Central Bedfordshire Council and invite a representative of Central Bedfordshire Council to attend a meeting of the Partnership Committee in order that the Friends of Leighton-Linslade in Bloom could present their case directly to them.

 

The representatives of the Friends of Leighton-Linslade in Bloom were thanked for attending the meeting and for their presentation.

 

RESOLVED to note the information.

 

205.

COMMITTEE MINUTES pdf icon PDF 66 KB

To receive the Minutes of Committee meetings (attached) and to consider any recommendations contained therein:

 

a)         Planning & Transport Committee 27 September 2017

b)         Planning & Transport Committee 18 October 2017

c)         Planning & Transport Committee 8 November 2017

d)         Policy & Finance Committee         20 November 2017

Recommendation at 302/PF (Protocol for Death of a Senior National Figure)

 

e)         Partnership Committee       30 November 2017

f)          Grounds & Environmental Services Committee 4 December 2017

Recommendation at 086/GE (Vandyke Road Playing Fields)

 

g)         Planning & Transport Committee 6 December2017

h)        Planning & Transport Committee 3 January 2018

i)          Cultural & Economic Services Committee          10 January 2018 (to follow)

j)          Policy and Finance Committee     15 January 2018

            (to follow)

Recommendation at 315/PF (2018-19 budget) – see Agenda Item 9

Recommendation at 317/PF (Risk Register Action Plan 2018-19 – attached)

Recommendation at 320/PF (Honorary Burgess 2018) – see Agenda Item 12)

 

k)         Planning & Transport Committee 17 January 2018 (to follow)

 

Additional documents:

Minutes:

Council received the draft minutes of Committee meetings held since the Council Annual Meeting on 25 September 2017.

 

RESOLVED to receive the minutes of the following meetings:

 

(a)       Planning & Transport Committee                      27 September 2017

(b)       Planning & Transport Committee                      18 October 2017

(c)       Planning & Transport Committee                      8 November 2017

(d)       Policy & Finance Committee                               20 November 2017

Minute reference 302/PF (Protocol for Death of a Senior National Figure)

 

RESOLVED to approve the protocol for marking the death of a senior national figure.

 

(e)       Partnership Committee                                        30 November 2017

(f)        Grounds & Environmental

           Services Committee                                               4 December 2017

                                                                                               

Minute reference 086/GE (Vandyke Road Playing Fields)

 

RESOLVED to endorse the demolition of the former changing rooms at

Vandyke Road Playing Fields.

 

(g)       Planning & Transport Committee                      6 December 2017

 

Minute ref 302/P: Members asked if any response had been received from

Central Bedfordshire Council regarding concerns of traffic flow in West Street. No response had been received therefore this would be followed up. 

 

(h)       Planning & Transport Committee                      3 January 2018

(i)         Cultural & Economic Services Committee      10 January 2018

(j)         Policy & Finance Committee                               15 January 2018

 

Minute reference 315/PF: The Town Clerk confirmed that clarification had been sought from Central Bedfordshire Council regarding the council tax base.  Central Bedfordshire Council confirmed the number provided was correct.

 

Minute reference 317/PF (Risk Register Action Plan 2018-19): it was noted that the entire risk register had been reviewed and a full copy presented to the Policy and Finance Committee. The action plan, detailing priority items for 2018-19, had been recommended to Council for approval.

 

RESOLVED to approve the Risk Register and Action Plan for 2018-2019, to be signed by the Town Mayor and Responsible Financial Officer.

 

(k)       Planning & Transport Committee                      17 January 2018

206.

BUDGET AND PRECEPT FOR 2018-2019 pdf icon PDF 109 KB

Further to the recommendation made by the Policy and Finance Committee on 15 January 2018, to receive the attached report and to:

 

(a)       Agree budget and set precept for 2018-2019.

(b)       Note the five year financial plan for 2018-19 until 2021-22.

Additional documents:

Minutes:

Council received a report and a proposed budget for 2018-2019 and was asked to consider the 2017-2018 projected out-turn, approve the 2018-2019 budget and set the precept for 2018-2019.

 

It was proposed and seconded that no change be made to the previous year’s precept of £149.58 for a Band D equivalent. On being put to the vote, the motion was carried.

 

RESOLVED to approve the budget for 2018-2019.

 

RESOLVED to approve a precept of £2,134,507 for 2018-2019, the proposed band D dwelling amount being unchanged at £149.58.

 

RESOLVED to note the five year financial plan for 2018-19 until 2021-22.

 

207.

QUARTERLY UPDATE

To receive a verbal presentation from the Town Clerk regarding achievements since the previous Council meeting (October 2017 – January 2018).

 

Minutes:

A brief presentation was given to Council by the Town Clerk highlighting the events and successes of the previous quarter, including the Living History Day, Christmas Festival, progression of the Market town regeneration projects, TACTIC Youth Promise Grant Scheme, play area improvements, tree planting and footfall counting in Parson’s Close, activities at Astral Park and an update on central services projects including I.T. improvements and preparation for the new General Data Protection Regulation.

 

RESOLVED to note the information. 

208.

CENTRAL BEDFORDSHIRE CONSULTATION REGARDING COMMUNITY GOVERNANCE ARRANGEMENTS pdf icon PDF 560 KB

To receive information on the current consultation in respect of Community Governance Arrangements (attached) and to consider whether to submit a formal Town Council response.

Minutes:

Council received information on the current consultation in respect of Community Governance Arrangements. It was noted that councillors had opportunity of submitting their own individual responses but agreed that a formal Town Council response should also be submitted. The general agreement was that following changes to the ward boundaries in 2011, the current ward structure remained fit for purpose.  It was further agreed that representation by elected members did not require change at the present time.  However, the view was expressed that at the next review in 2023, it might prove appropriate to review boundaries and representation again, as further development would have taken place to the south and east of the town.

 

In respect of the current consultation, it was agreed that in line with previous Town Council resolutions, a representation should be submitted seeking that the agreed eastern urban extension be included within the parish of Leighton-Linslade, as residents on this new development would be looking to the town for their services. 

           

RESOLVED:

(i)         To submit a formal Town Council response to the Central Bedfordshire Consultation regarding Community Governance arrangements

(ii)        To delegate to the Town Clerk authority to draft and submit the representation on behalf of the Town Council.

209.

HONORARY BURGESS NOMINATIONS 2018 pdf icon PDF 187 KB

To receive and consider three nominations for the 2018 Honorary Burgess award, as recommended by the Grants & Awards Sub-Committee on 13 November 2017 and the Policy & Finance Committee on 15 January 2018 (information to follow).

 

Additional documents:

Minutes:

Council received and considered three nominations for the 2018 Honorary Burgess award as recommended by the Grants & Awards Sub-Committee on 13 November 2017 and the Policy & Finance Committee on 15 January 2018.

 

RESOLVED to award the Title of Dignity of the 2018 Honorary Burgess of Leighton-Linslade to Danielle Harding, Margaret Brown and Michael Rowland, in recognition of their years of voluntary service to the community.

210.

REPORT FROM CENTRAL BEDFORDSHIRE COUNCILLORS

To receive a verbal update from Central Bedfordshire Councillors on matters affecting the parish (if applicable).

Minutes:

Councillor R Berry gave a brief update in respect of the proposed new road near Chamberlains Barn and concerns around whether Shenley Hill Road would be used as an access to the new estate being planned in this area. 

 

RESOLVED to note the information.

211.

APPOINTMENTS TO OUTSIDE BODIES

To consider any changes to appointments and to receive verbal reports from Councillors, where applicable.

Minutes:

Councillor K Cursons would be taking over from Councillor S Cursons on the Sports Council.  No objections were raised.

 

Councillor A Dodwell stated she had not heard from Meadow Way Community Association and requested this was followed up.

 

Councillor F Kharawala informed Council that the Citizens Advice Bureau had been proactive in organising fundraising events to help their cause. Councillors were encouraged to attend the forthcoming fundraising concert on 24 February.

 

Councillor S Jones, member of Leighton-Linslade Music Centre, informed Council that Dunstable Music Centre had now closed.  A new guitar teacher had joined the Leighton-Linslade Music Centre and it was hoped this would enable more regular guitar classes to be scheduled.

 

RESOLVED to note the information. 

212.

APPOINTMENTS TO COMMITTEES

To consider any changes to appointments, if applicable.

Minutes:

No changes were made to appointments to committees.

 

 

 

The meeting closed at 2109 hours.

 

I HEREBY CONFIRM THAT THE FOREGOING IS A CORRECT AND ACCURATE RECORD OF THE MEETING HELD ON 29 JANUARY 2018.

 

 

 

 

Chair                                                                                            30 APRIL 2018