Agenda and draft minutes

Leighton-Linslade Town Council - Monday, 15th May, 2017 7.30 pm

Venue: Astral Park Sports and Community Centre, Astral Park, Leighton Buzzard, LU7 4AY

Items
No. Item

151.

ELECTION OF CHAIR (TOWN MAYOR) pdf icon PDF 115 KB

To elect a Town Mayor for the ensuing year (Protocol for Mayor attached).

Minutes:

It was proposed by Councillor D Bowater and seconded by Councillor A Brandham that Councillor S Rahman be appointed Chair of the Town Council for the municipal year 2017-2018. There were no further nominations.

 

RESOLVED to appoint Councillor S Rahman Chair of Leighton-Linslade Town Council (Town Mayor) for the municipal year 2017-2018.

 

Councillor Rahman took the Chair.

 

152.

DECLARATION OF ACCEPTANCE OF OFFICE pdf icon PDF 71 KB

The newly elected Town Mayor will make the Declaration of Acceptance of Office (attached).

Minutes:

Councillor S Rahman made the statutory declaration of acceptance of office of Town Mayor for the municipal year 2017-2018, witnessed by the Town Clerk. Councillor S Rahman was duly invested with the Chain and Badge of Office.

 

153.

TOWN MAYOR'S ANNOUNCEMENTS

The newly elected Town Mayor will announce his chosen charities for 2017-2018.                    

Minutes:

Councillor S Rahman thanked the Council for appointing him Town Mayor and advised the Council that his chosen charities for the year would include the Leighton-Linslade Homeless Service, Aquarius, Keech Hospice, St John’s Hospice and Autism Bedfordshire.

 

154.

VOTE OF THANKS TO RETIRING MAYOR

Minutes:

Councillor E Wallace spoke to give a vote of thanks to retiring Town Mayor, Councillor Steve Cotter.  It was recognised that despite a difficult start to his Mayoral year, Councillor Cotter had demonstrated determination and boundless energy throughout his term of office, holding nine charity fundraising events and attending countless others both within the town and elsewhere.  Thanks were also expressed for Councillor Cotter’s words of wisdom and advice to others. Councillor and Mrs Cotter were presented with an engraved badge as a token of thanks for their hard work during 2016-2017.

 

155.

RESPONSE BY RETIRING MAYOR

Minutes:

Councillor Steve Cotter thanked the Council for its support during his Mayoral year and also expressed thanks to many others including Town Council staff, fellow Town Councillors, his chosen charities, his wife and to all those who had given their time freely and generously to support the fundraising activity during the year. Thanks were also expressed to the great many volunteers making a huge contribution in the town.

 

Councillor Cotter mentioned some of the Town Council’s achievements during the year and some of the many memorable events he had organised and attended. Councillor Cotter then gave special mention to his three chosen charities and presented cheques to representatives of CHUMS, CLIC Sargent and the MS Society.

 

 

156.

ELECTION OF VICE CHAIR (DEPUTY TOWN MAYOR) pdf icon PDF 118 KB

To elect a deputy town Mayor for the ensuing year (Protocol attached).

Minutes:

It was proposed by Councillor E Wallace and seconded by Councillor S Jones that Councillor C Palmer be appointed Vice Chair of the Town Council for the municipal year 2017-2018. There were no further nominations.

 

RESOLVED to appoint Councillor C Palmer Vice Chair of Leighton-Linslade Town Council (Deputy Mayor) for the municipal year 2017-2018.

 

 

157.

DECLARATION OF ACCEPTANCE OF OFFICE pdf icon PDF 71 KB

The newly elected Deputy Town Mayor will make the Declaration of Acceptance of Office (attached).

158.

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence had been received and were accepted from Councillors S Cursons, J Davies and D Perham.

 

159.

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, and the nature of those interests, that they might have in any of the items under consideration at the meeting. 

 

No declarations were made and no dispensations had been requested. 

 

160.

COUNCIL MEETING MINUTES pdf icon PDF 86 KB

To receive and approve as a correct record the Minutes of the Council Meeting held on 24 April 2017 (attached).

Minutes:

Council received the draft minutes of the previous Council meeting held on 24 April 2017 for consideration.

 

RESOLVED that the minutes of the Council meeting held on 24 April 2017 be approved as a correct record and were signed accordingly.

 

 

161.

LEADER OF THE COUNCIL pdf icon PDF 66 KB

To elect a Councillor to be Leader of the Council (Protocol for Leader is attached)

Minutes:

It was proposed by Councillor S Jones and seconded by Councillor K Ferguson that Councillor E Wallace be appointed Leader of the Town Council for the municipal year 2017-2018. There were no further nominations.

 

RESOLVED to appoint Councillor E Wallace Leader of the Town Council for the municipal year 2017-2018.

 

162.

GROUP LEADERS

To announce the Leaders and Deputy Leaders of the political groups represented on the Council.

Minutes:

It was noted that Councillor J M Freeman was the sole independent Councillor on the Town Council.

 

163.

GROUP LEADERS' ANNOUNCEMENTS

Minutes:

Councillor E Wallace thanked Council for appointing him as Leader for a second year and advised that he had selected Councillor S Jones to be Deputy Leader for the year. The Leader expressed thanks to both Councillor S Cotter for his hard work as Mayor during 2016-2017 and to Councillor S Rahman for agreeing to take on the role of Mayor for 2017-2018. Councillor Wallace expressed thanks to the Town Council staff and advised that he looked forward to continuing to provide a value for money service and continued excellent standards, while also delivering new initiatives in relation to youth provision, facilities for young families and continuing to improve the recreational green spaces in the town.             

 

164.

QUESTIONS

(a)  To receive questions and statements from members of the public in respect of any item of business on the agenda, as provided for in Standing Order Nos.1 (f) and 1 (h) (3 minutes per person; maximum 15 minutes).

 

(b)  To receive questions from Councillors as provided for in Standing Order No.8 (a), provided three clear days’ notice of the question has been given to the Proper Officer.

Minutes:

(a) There were no questions from members of the public.

 

(b) No questions had been received from Councillors.

 

165.

COMMITTEE STRUCTURE, TERMS OF REFERENCE AND SCHEME OF DELEGATION pdf icon PDF 73 KB

(a) To agree the main Committee structure for the ensuing year (existing structure attached).

 

(b) To appoint members to the standing Committees and Sub-Committees.

 

(c)   To agree the Terms of Reference for each standing Committee (current Terms of Reference attached).

       Notes: at the first meeting of each main Committee, the Terms of Reference for Sub-Committees will be considered.

 

(d)  To agree the Scheme of Delegation (current Scheme attached).

 

(e)  To consider any changes to the 2017-2018 Calendar of Meetings (attached).

Additional documents:

Minutes:

(a)  Council received the existing Committee structure and was asked to consider any changes for the municipal year 2017-2018.

 

RESOLVED that no changes be made to the Committee structure.

 

(b)  Council received a list of proposed appointments to Committees and Sub-Committees. 

 

RESOLVED to appoint Committee and Sub-Committee members for 2017-2018 as follows:

 

Name of Committee

Conservative

Independent

Policy and Finance

R Berry

K Cursons

S Cursons

S Cotter

A Dodwell

K Ferguson

S Jones

F Kharawala

C Palmer

G Perham

E Wallace

J M Freeman

 

Planning and Transport

A Brandham

C Chambers

S Cotter

J Davies

C Palmer

D Perham

B Spurr

J M Freeman

 

Cultural and Economic Services

D Bowater

A Brandham

C Chambers

S Cotter

F Kharawala

G Perham

S Rahman

J M Freeman

Grounds and Environmental Services

R Berry

A Brandham

S Cursons

A Dodwell

S Jones

T Morris

C Perham

B Spurr

 

Grants & Awards Sub-Committee

A Brandham

K Cursons

S Cursons

J Davies

C Perham

J M Freeman

Personnel Sub-Committee

D Bowater

K Cursons

K Ferguson

C Palmer

E Wallace

J M Freeman

Police Liaison Sub-Committee

R Berry

C Chambers

A Dodwell

T Morris

C Perham

G Perham

B Spurr

J M Freeman

Market Sub-Committee

D Bowater

S Cotter

K Cursons

T Morris

B Spurr

J M Freeman

 

 

The members of the four standing Committees then proposed, seconded and voted on appointments of Chairs for those Committees.

 

RESOLVED to appoint Councillor E Wallace Chair of the Policy and Finance Committee for the municipal year 2017-2018.

 

RESOLVED to appoint Councillor S Jones Chair of the Grounds and Environmental Services Committee for the municipal year 2017-2018.

 

RESOLVED to appoint Councillor S Cotter Chair of the Cultural and Economic Services Committee for the municipal year 2017-2018.

 

RESOLVED to appoint Councillor C Palmer Chair of the Planning and Transport Committee for the municipal year 2017-2018.

 

(c)  Council received the Terms of Reference for the four Town Council standing Committees and was asked to consider any amendments.

 

RESOLVED that no changes be made to the Terms of Reference for the four Town Council standing committees.

 

(d)  Council received the existing Scheme of Delegation and was asked to consider a minor amendment to include the delegation of authority to approve expenditure incurred through the Operation Dodford Service Level Agreement.

 

RESOLVED to approve the proposed amendments to the Scheme of Delegation.

 

(e)  Council received the Calendar of Meetings for 2017-2018, as agreed at the previous meeting. Two minor amendments were proposed: an additional Market Sub-Committee on 25 May 2017 and to move the Partnership Committee from 8 June 2017 to 22 June 2017 due to the General Election on 8 June.

 

RESOLVED to approve the two minor amendments to the Calendar of Meetings for 2017-2018.

 

166.

PARTNERSHIP COMMITTEE

To appoint five Town Councillors to join the Partnership Committee for the ensuing year.  Five Councillors will also be appointed by Central Bedfordshire Council to the Committee (currentTerms of Reference attached).

Minutes:

Council received the current Terms of Reference for the Leighton-Linslade Partnership Committee, as endorsed by both the Town Council and Central Bedfordshire Council, and was asked to appoint five Town Councillors to the Committee for 2017-2018. Five Central Bedfordshire Councillors would also be appointed at the Central Bedfordshire Council annual meeting. 

 

RESOLVEDto appoint Councillors A Brandham, F Kharawala, T Morris, C Palmer and E Wallace to the Partnership Committee for 2017-2018.

 

167.

APPOINTMENTS TO OUTSIDE BODIES pdf icon PDF 88 KB

To review representation on or work with external bodies and agree arrangements for reporting back (existing representation attached).

Minutes:

RESOLVED to appoint Town Councillors as representatives to outside bodies as outlined below:

 

Organisation

 

Town Council Representative(s)

 

Arts Forum

Gordon Perham

Buzzer Bus (Dial a Ride) Ltd

Mark Freeman

Carnival Committee

Carol Chambers

Citizens’ Advice Bureau

Sarah Cursons, Karen Cursons, Farzana Kharawala

Cruse Bereavement Care Bedfordshire

Carol Perham

Friends of Leighton-Linslade in Bloom

Gordon Perham

Home-Start Central Bedfordshire

Ken Ferguson

LB First

Ewan Wallace, Farzana Kharawala

LB Narrow Gauge Railway

Amanda Dodwell, Ray Berry

Leighton-Linslade Senior Citizens Association (“LINK”)

Farzana Kharawala, Carol Chambers

Macmillan Cancer Support (Leighton-Linslade Fundraising Group)

Ray Berry

Meadow Way Community Association

Amanda Dodwell

Music Centre Partnership

Steve Jones, Gordon Perham

Music Education Hub Steering Committee

Steve Jones

National Association of Local Councils/Bedfordshire Association of Town and Parish Councils

Tony Morris

Ouzel Valley Park Steering Group

Tony Morris, Clive Palmer, Alan Brandham

People, Projects, Partnerships (P3)

Clive Palmer

Rushmere Parishes Group

Clive Palmer, Amanda Dodwell, Alan Brandham

Sandpit Project

Tony Morris, Alan Brandham

Sports Council

David Perham, Sarah Cursons, Alan Brandham

The Greensand Trust

Tony Morris

Town Twinning Forum

Clive Palmer, Carol Perham, Gordon Perham

Voluntary & Community Action South Bedfordshire

Carol Perham