Agenda and draft minutes

Grants & Awards Sub Committee - Monday, 2nd November, 2020 7.30 pm

Venue: This will be a remote meeting held via Microsoft Teams in accordance with The Local Authorities and Crime Panels (Coronavirus)(Flexibility of Meetings)(England and Wales) Regulations 2020

Contact: Committee Officer  01525 631920 or: Email: mellony.jahn@leightonlinslade-tc.gov.uk

Items
No. Item

12/GA

APPOINTMENT OF CHAIR

Minutes:

It was proposed and seconded that Councillor C Palmer be appointed Chair of the Grants and Awards Sub-Committee for the municipal year 2020-2021.  There were no further nominations.  On being put to the vote, the motion was carried.

 

RESOLVED to appoint Councillor C Palmer Chair of the Grants and Awards Sub-Committee for the municipal year 2020-2021.

 

Councillor Palmer took the Chair.

13/GA

APPOINTMENT OF VICE CHAIR

Minutes:

It was proposed and seconded that Councillor S Hemmings be appointed Vice Chair of the Grants and Awards Sub-Committee for the municipal year 2020-2021.  There were no further nominations.  On being put to the vote, the motion was carried.

 

RESOLVED to appoint Councillor Hemmings Vice Chair of the Grants and Awards Sub-Committee for the municipal year 2020-2021.

14/GA

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

Apologies for absence were received from Councillor B Spurr (substituted by Councillor G Perham). 

15/GA

DECLARATIONS OF INTEREST

(i)    Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting.

 

Councillor K Cursons and Councillor C Palmer each declared a personal interest in one grant application. Councillor S Jones declared a personal interest in one award nomination.

 

Councillor M Freeman declared a pecuniary interest as a member of the Leighton-Linslade Music Centre Trust as well as a student of the Music Centre and requested dispensation from the Sub-Committee to speak and vote on this agenda item.

 

RESOLVED to approve a dispensation for Councillor M Freeman to speak and vote on the agenda item relating to the Leighton-Linslade Music Centre Trust.

16/GA

QUESTIONS FROM THE PUBLIC (3 minutes per person; maximum 15 minutes)

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 3(f) and 3(h).

Minutes:

Three members of the public and representatives of organisations applying for General Grant funding spoke in support of their applications.

 

Members of the public were thanked for their contributions and for attending the meeting.

17/GA

MINUTES OF PREVIOUS MEETING pdf icon PDF 317 KB

(a)  To receive and approve as a correct record the minutes of the Grants Sub-Committee meeting held on 4 November 2019 (attached), in accordance with Standing Order 12.

 

(b)  To receive any matters arising from the minutes (if applicable).

 

 

 

Minutes:

The Sub-Committee received the draft minutes of the meeting held on 4 November 2020.

 

RESOLVED that the minutes of the meeting held on 4 November 2020 be approved as a correct record, to be signed at a later date when safe to do so.

18/GA

GENERAL GRANT APPLICATIONS (2nd ROUND FOR 2020-2021) pdf icon PDF 158 KB

(a)       To note that the General Grant budget for the financial year 2020-2021 provides £7,093 of available funds (£2,907 of the total £10,000 budget having already been allocated earlier this year).

 

(b)       To consider 2nd round applications for General Grants for 2020-2021 as per the attached schedule, in accordance with the General Grant guidelines (copy attached).

 

Additional documents:

Minutes:

(a) The Sub-Committee was advised that the budget allocated for General Grants in 2020-2021 totalled £10,000.  A total of £7,093 remained available following the approval of grants totalling £2,907 earlier in the year.  

 

                     RESOLVED to note the information.

 

(b)        The Sub-Committee received a summary of the six applications received for a General Grant in 2020-2021, along with a summary of the documents submitted with the applications.   Two further applications had been submitted but were later withdrawn.

 

RESOLVED to approve General Grant funding amounting to £2,364.77 as follows, subject to all applicants having met the required criteria by providing the required documentation:

 

Organisation

Purpose of General Grant

Amount

1st Bedfordshire Inclusive Girlguiding Unit

To help fund outdoor meetings (necessitated due to Covid)

£500

1st Linslade Rainbows

Individual craft kits and cleaning/sanitising products (required due to Covid)

£300

7th Leighton Buzzard Brownies

Individual craft kits (required due to Covid)

£120

Friends of Greenleas School

To help fund the building of a replica Andersen shelter in the school grounds

£494.77

TS Ocean Naval cadet Corps

To deliver a navigation afloat course and purchase of floatation devices for kayaking

£450

1st Leighton Buzzard Scouts group

Towards works to reconfigure toilets at Grovebury Rd scout hut to improve accessibility

£500

 

 

19/GA

CITIZENS ADVICE LEIGHTON-LINSLADE

(a)       By invitation, Kash Karimzandi, Chief Officer of CALL, will attend the meeting to provide an update regarding Town Council grant funding and services.

 

(b)       To consider any funding arrangements from 2021-22 for Citizens Advice Leighton-Linslade.

Minutes:

The Sub-Committee was advised that due to illness, this item had been withdrawn and would come instead to the meeting of the Policy and Finance Committee on 16 November.

20/GA

LEIGHTON-LINSLADE MUSIC CENTRE pdf icon PDF 785 KB

(a)       By invitation, Charlotte Payne, Music Director of CBC Inspiring Music, will attend the meeting to provide an update regarding Town Council grant funding and services.

 

(b)       To consider any funding arrangements from 2021-22 for Leighton-Linslade Music Centre.

Minutes:

By invitation, Charlotte Payne of Inspiring Music attended the meeting to talk about the service level agreement between the Town Council, Central Bedfordshire Council and the Music Centre Trust in respect of the Leighton-Linslade Music Centre. This agreement had been for a number of years and this was the last year in the five-year term of the current agreement. The arrangement was monitored by a termly meeting with appointed Members.

 

Ms Payne spoke to the sub-committee about the Music Centre provision and how it had been adapted as a result of Covid-19 to online provision. This was giving opportunity for children and adults to participate in musical activity at home. The provision included a session aimed at those with additional needs which was very well received by attendees. The Sub-Committee noted the many benefits of music including growing confidence and the opportunity to meet others, albeit currently online rather than in person.

 

Whilst the pandemic restrictions meant the short term provision was likely to remain online, it was hoped that other Music Centre operations would be able to resume in future. The Sub-Committee stressed its commitment to the long term running of the Music Centre provision. It was proposed and seconded that the current service level agreement be extended for one year and that this be further reviewed in twelve months’ time, when more detail would hopefully be known about future provision and funding requirements.

 

RECOMMENDED to the Policy and Finance Committee:

(i)       To endorse that the Town Council continue to provide support to the Leighton-Linslade Music Centre for the next five year period.

(ii)      To endorse that the existing Service Level Agreement for 2016-2020 be extended for the financial year 2021-22.

(iii)     That the Service Level Agreement and associated funding for future years be reviewed again in November 2021.

 

21/GA

AWARDS SCHEMES pdf icon PDF 245 KB

To receive a report regarding Young People awards and to consider the recommendation/s contained therein (attached).

Minutes:

The Sub-Committee received a report regarding the launch of Young Persons awards, as suggested by committee the previous year. Due to Covid-19 only two awards would take place this year but it was hoped that in future there would be four award categories and that awards would take place in spring/summer to avoid clashing with the annual November youth work week.

 

RESOLVED:

 

(i)       To note the report.

(ii)      To agree that Councillors K Cursons and F Kharawala form part of a judging panel for the 2020 Young Persons awards.

(iii)     To endorse that in future years, the Young Persons awards take place in the Spring/Summer to avoid any clash with the annual National Youth Work week and associated awards in November.

 

RECOMMENDED to the Policy & Finance Committee to include an additional £300 in the Awards revenue budget line (formerly Honorary Burgess, ref 4372/20) to fund the Young Persons awards in future years.

22/GA

EXCLUSION OF THE PUBLIC

The Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding: award nominations.

Minutes:

The Committee may consider it appropriatte to consider the following resolution should they consier that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding: nominations for the 2021 Community Volunteer Awards.

23/GA

NOMINATIONS FOR 2021 COMMUNITY VOLUNTEER AWARDS

To consider nominations submitted to date for the 2021 Community Volunteer Awards (information attached).

(as the closing date for nominations is 31 October 2020, additional nominations may be tabled at the meeting).

Additional documents:

Minutes:

The Sub-Committee received and discussed nine Community Volunteer Awards nominations.  It was agreed that all nominations were worthwhile. In a normal year, a maximum of three nominations would be put forward but on this occasion, due to the longstanding service of those nominated, it was agreed to put forward four nominations for approval by Policy and Finance Committee.  Consent would now be sought from nominees to proceed with the award procedure at the January meetings of the committee and Council.

 

RECOMMENDED to the Policy and Finance Committee to consider recommending to Council approval of four nominations for the 2021 Community Volunteer Awards, subject to  consent  being obtained from nominees.