Agenda and minutes

Grounds & Environmental Committee
Monday, 5th March, 2018 7.30 pm

Venue: Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Bedfordshire, LU7 1HD

Contact: Committee Officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

98.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence had been received from Councillor S Cursons (substituted by Councillor C Palmer), Councillor B Spurr and Councillor T Morris.

99.

DECLARATIONS OF INTEREST

(i) Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

(ii) Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

 

 

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting.  Councillor C Palmer declared a personal interest as a member of the Friends of Leighton-Linslade in Bloom.

100.

QUESTIONS FROM THE PUBLIC

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 1(f) and 1(h).

Minutes:

No members of the public were present.

101.

MINUTES OF PREVIOUS MEETING pdf icon PDF 89 KB

To receive and approve as a correct record the minutes of the Grounds & Environmental Committee meeting held on 4 December 2017.

Minutes:

The Committee received the draft minutes of the Grounds and Environmental Services Committee meeting held on 4 December  2017.

 

Minute reference 079/GE Minutes of the previous meeting – a question was raised about the refurbishment of Pages Park Pavillion.  It was noted that the  process was still on-going and discussions would be held between the present users and the Town Council to achieve the best outcome for all concerned whilst the refurbishment took place.

 

Minute reference 086/GE Vandyke Road Playing Fields – it was noted that the demolition of the former changing rooms had now taken place.

           

RESOLVED that the minutes of the meeting of the Grounds and Environmental Services Committee held on 4 December 2017 be approved as a correct record and were signed accordingly.

102.

ASTRAL PARK pdf icon PDF 144 KB

(a)       To receive a general update report regarding the Astral Park Sports and Community Centre and to consider any recommendation/s contained therein (to follow).

 

(b)       To receive a verbal update regarding the Astral Park Wedding Fayre which was held on Sunday 25th February 2018.

Minutes:

The Committee received an update report in respect of the Astral Park Sports and Community Centre, including a general overview, attendance, activities and events held at the Centre.  The Wedding Fayre held on 25 February 2018 had been a very successful event, 86 people attended and two weddings had been booked up for September 2019.  A second Wedding Fayre would be taking place in September/October 2018 to hopefully pick up bookings for the following summer months. Discussions were also going ahead with the Voluntary and Community 50+ Action Group to work in partnership to provide events at Astral Park.

 

The Committee discussed recommendation 1.2 to endorse a 10% flat rate in all centre hire fees and charges. The Committee agreed to defer this to the next meeting to receive detailed projections to substantiate figures before a decision could be made.

 

RESOLVED to -

 

1.1       note the report

1.2       defer to next Committee meeting

1.3       endorse a 70% gross profit margin on all catering

1.4       revoke minute reference 581/LC Catering at Astral Park

103.

COMMITTEE OBJECTIVES AND WORKPLAN pdf icon PDF 86 KB

(a)       To receive and consider the Committee work plan for 2017-2018 (attached) and to consider future objectives to inform future budget setting.

 

(b)       To receive and consider a draft Committee work plan for 2018-2019 (attached).

 

Additional documents:

Minutes:

The Committee received the work plan for the municipal year 2017-2018 for consideration and draft work plan for 2018-2019.

 

The Committee discussed objective 10 in the 2017-2018 Work Plan to investigate the possibility of providing a Town Ranger service.  It was noted that equipment had been purchased and used mainly to clean off graffiti on Town Council property and this process would be on-going. 

 

It was noted for objective 12 that this would be on-going with cemetery records now computerised up to 2010.

 

A question was raised regarding the Mausoleum objective no 26 and if this project had now been completed.  The Head of Grounds and Environmental Services confirmed the Avenue of Remembrance needed completing but the Mausoleum had been completed and in use.

 

RESOLVED to note the reports.

104.

BUDGET pdf icon PDF 13 KB

To receive a nine-month budget monitoring report and the Grounds and Environmental Services Earmarked Reserves for the period April-December 2017 (attached).

Additional documents:

Minutes:

The Committee received a nine-month budget monitoring report and Grounds and Environmental Services Earmarked Reserves Report for the period April – December 2017. 

 

RESOLVED to note the report.

105.

FLAGPOLE pdf icon PDF 81 KB

To receive a report to seek Member endorsement to purchase and install a new flagpole for Linslade Recreation Ground subject to their successful Green Flag Award (attached).

Minutes:

The Committee received a report to seek member endorsement to purchase and install a flagpole for Linslade Recreation Ground subject to successful Green Flag Award.

 

RECOMMEND that a maximum cost of up to £2,000.00 be allocated from budget heading 230 – Grounds and Environmental Services – 4110 – Grounds Maintenance for the purchase and installation of one flagpole should a successful Green Flag outcome be achieved.

 

106.

LINSLADE RECREATION GROUND

To receive a verbal update on the progress of the Linslade Recreation improvements.

Minutes:

The Committee received a verbal update regarding the improvement to Linslade Recreation Ground.  The play area would be refurbished with a train theme and new street furniture installed and the Community Garden wall would be repointed and repaired to enhance the area.  Discussions were still on-going regarding the Fountain, the options would be a full refurbishment as a working fountain or as a drinking fountain. It was agreed the crowd funding principle would be further explored as a way of gaining community support.

 

RESOLVED to note the report.

107.

SPORTS AND PHYSICAL ACTIVITY DEVELOPMENT PLAN pdf icon PDF 102 KB

To receive a report to seek Member endorsement of the Leighton-Linslade Sports and Physical Activity Development Plan (to follow).

Additional documents:

Minutes:

The Committee received and considered a Sports and Physical Activity Development Plan.

 

RESOLVED to:

 

1.1       note the report

1.2       endorse and adopt the Sports & Activity Development Plan and the Action plan set out in the supporting appendices.

108.

EXCLUSION OF THE PUBLIC

The Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussion regarding       Waste management and recycling and Historic Cemetery charges.

Minutes:

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act   1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding:

 

(i)           Waste Management and recycling

(ii)          Historic Cemetery charges

 

 

109.

WASTE MANAGEMENT AND RECYCLING

110.

HISTORIC CEMETERY CHARGES

Additional documents:

111.

WASTE MANAGEMENT AND RECYCLING

Minutes:

The Committee received a report to update members on  waste management and recycling.

 

RESOLVED to –

 

1.1       note the report

1.2       endorse and recommend to the other Standing Committees that the contract is terminated and is not automataically renewed for a further 5 years

1.3       endorse that a competitive tendering exercise in respect of the Town Council’s waste management and recycling be carried out.

112.

HISTORIC CEMETERY CHARGES

Minutes:

The Committee received a report to seek member endorsement in respect of creating a clear policy to remove the current uncertainty regarding previously reserved graves and non-residents fees for interments.

 

RESOLVED -

 

1.1       to note the report

1.2       that the fees and charges in Part 2 – Interments of the Town Council’s Fee and Charges be charged at resident fees for all reserved graves and that a refund be made to interment number 12868.

1.3       to endorse that the 120 graves currently available to purchase in reserve at Vandyke Road Cemetery be sold on a first come first served basis and will be restricted to residents only and in accordance with 1.2 above all associated future costs to be at resident fees.

1.4       to endorse and the addendum attached to be signed by all who purchase and reserve graves in the Wodlands section at Vandyke Road Cemetery.