Agenda and minutes

Cultural & Economic Committee
Wednesday, 13th June, 2018 7.30 pm

Venue: Council Chamber, The White House, Hockliffe Street, Leighton Buzzard, Bedfordshire, LU7 1HD.

Contact: Committee officer  01525 631920 & Email: info@leightonlinslade-tc.gov.uk

Items
No. Item

100/CE

APPOINTMENT OF VICE CHAIR

Minutes:

It was proposed and seconded that Councillor D Bowater be appointed Vice Chair of the Committee for the municipal year 2018-2019. There were no further nominations.

 

RESOLVED to appoint Councillor D Bowater Vice Chair of the Cultural and Economic Services Committee for 2018-2019.

 

101/CE

APOLOGIES FOR ABSENCE

Schedule 12 of the Local Government Act 1972 requires a record be kept of the Members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Town Clerk.

Minutes:

No apologies for absence had been received.

102/CE

DECLARATIONS OF INTEREST

(i)     Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, Members are required to declare any interests which are not currently entered in the Member’s Register of Interests or if he/she has not notified the Monitoring Officer of it.

 

(ii)   Should any Member have a Disclosable Pecuniary Interest in an item on the agenda, the Member may not participate in consideration of that item unless a Dispensation has first been requested (in writing) and granted by the Council (see Dispensation Procedure).

Minutes:

Members were asked to declare any interests, including the nature of those interests, which they had in any of the items under consideration at this meeting. Councillor Bowater declared a personal interest in Christmas Lights Contract as a member of the Rotary Club of Leighton-Linslade which had funded the town centre Christmas Tree lights.

 

103/CE

QUESTIONS FROM THE PUBLIC

To receive questions and statements from members of the public in respect of any item of business included in the agenda, as provided for in Standing Order No.s 1(f) and 1(h).

Minutes:

The Committee received the draft minutes of the previous Committee meetings held on XXXX

104/CE

MINUTES OF PREVIOUS MEETINGS pdf icon PDF 86 KB

To receive and approve as a correct record the minutes of the Cultural and Economic Services Committee meetings held on 12 March 2018 and on 24 April 2018.

Additional documents:

Minutes:

The Committee received the draft minutes of the previous committee meetings held on 12 March 2018 and 24 April 2018.

 

RESOLVED that the minutes of the Cultural and Economic Services Committee held on 12 March 2018 and 24 April 2018 be approved as a correct record and were signed accordingly.

105/CE

MARKET SUB-COMMITTEE pdf icon PDF 75 KB

(a)  To receive the draft minutes of the meeting held on 17 May 2018 and to consider any recommendations contained therein.

 

(b)  To consider the Terms of Reference for the Market Sub-Committee.

 

Additional documents:

Minutes:

The Committee received the draft minutes of the Market Sub Committee meeting held on the 17 May 2018.

 

Minute reference 104/MK: a recommendation made by the Market Sub Committee in respect of use of the market for Councillor surgeries was given consideration.

 

RESOLVED to endorse the proposed guidelines regarding use of the market for Councillor surgeries.

106/CE

COMMUNITY EVENTS pdf icon PDF 219 KB

To receive an update report regarding community events (attached) and consider the recommendation/s contained therein.

Minutes:

The Committee received a progress report on community events including the Outdoor cinema event at Mentmore Park in April, Big Lunch Food Festival held on the 3 June, Linslade Canal Festival in July, Music in the Park concert programme which began on the 3 June and continued until the 16 September and Living History Day in October.

 

The Committee agreed that the Big Lunch Food Festival had been a very successful event and a great advert for the town.  Planning for the Canal Festival was well underway with over 100 traders and 25 canal boats registered to date.  Cedars Upper School and Linslade Middle School would be used for car parking this year, with Cedars Upper School being available for guests with disabilities providing transport via a golf buggy to the Festival site.  A futher booking in September had been confirmed for an outdoor cinema event at Mentmore Park as feedback had been good from both members of the public and organisers after the event in April this year.

 

RESOLVED to note the report.

 

107/CE

BEST BAR NONE UPDATE

To receive an update report on the delivery of the Best Bar None Award Scheme

Minutes:

The Committee received a verbal update on the Best Bar None Award Scheme designed to improve standards within licensed premises.  Funding had been secured to extend the scheme until March 2019 and it was hoped to secure more funding to continue past this date.  An evaluation was being completed to provide data on how the scheme helped public houses to improve their business for themselves and their customers.

 

An awards presentation had been held at Astral Park on 4 June which was well attended and enjoyed by guests.

 

RESOLVED to note the report.

 

108/CE

TEENAGE ADVICE AND INFORMATION CENTRE pdf icon PDF 172 KB

To receive an update report (attached) regarding TACTIC activity during March 2018 to April 2018 and consider the recommendation/s contained therein.

Minutes:

The Committee received an update report regading TACTIC activity during February, March and April 2018 including the Youth Work Programme, external hire of the Centre outside operating hours, staffing, Youth Counselling – Relate, individual support and attendance.

                

It was noted that following the resignation of one member of staff, a review of staff resources would take place to determine how to best fit delivery.  Interim measures would be put in place leading up to the summer project enabling the team to offer most of their provision whilst recruitment took place.

 

The Committee was advised that funding had not been secured by the current provider to continue the  Relate Youth Counselling services.  However, existing TACTIC Reserves and Committee funds had been identified along with grant funds of £2,000 from the ‘Tesco Bags of Help’ grant scheme to continue funding the Wednesday and Thursday service using the original service provider Relate.

 

A question was raised regarding attendance and the significant decline in the 16 and over age group attendance since 2016. This was attributed to the natural ebb and flow of young people using the centre.

 

RESOLVED to note the report.

109/CE

YOUTH PROMISE GRANT

To receive a verbal update on the grant scheme and consider applications if any received.

Minutes:

The Committee received a verbal update on the grant scheme.  A application for £3,000 had been received and circulated to Committee members from Autism Bedfordshire, which met the required criteria.  It was unanimously agreed to support this application.

 

RESOLVED to approve Youth Promise Grant funding of £3,000 for Autism Bedfordshire.

110/CE

MARKET TOWN REGENERATION FUNDED PROJECTS UPDATES

To receive verbal updates on:

 

a)         Market Relaunch project

b)         Architectural lighting project

c)         Electronic Variable Signage

d)         High Street Improvement Scheme (HSIS)

 

Minutes:

The Committee received a verbal update on Market Town Regeneration Fund projects including the market relaunch, electronic signage, architectural lighting and the High Street Improvement Scheme

 

Some concern was expressed regarding timescales for project completion but it was agreed some progress had been made with the High Street Improvement Scheme and work was taking place at present within the town.  One electronic sign had been installed at Leighton Buzzard train station but three more were awaiting installation.

 

RESOLVED to note the information.

 

111/CE

COMMITTEE WORK PLAN AND OBJECTIVES pdf icon PDF 82 KB

To receive the Committee objectives and work plan for 2018-2019 (based on the Town  Council Three Year Plan) (attached).

Minutes:

The Committee received the Committee objectives and work plan for the current year, in accordance with the Town Council’s Three Year Plan.

 

It was noted that proposals for projects originally included in the application for Market Town Regeneration Fund funding, but which had not been approved by Central Bedfordshire Council for inclusion in that scheme, would now be brought back to Committee for further consideration. As part of this, Committee Members would be invited to informal discussions regarding potential Legacy History project ideas.

 

RESOLVED to note the Committee objectives and work plan for 2018-2019.

112/CE

SERVICE WORK UPDATES

To receive a verbal update on service work delivery:

 

           Greensand Ridge Walk and Cycle gateway project in the town centre

           Town centre toilet refurb

           Town Centre Business Confidence and Town Centre User Surveys

           Defibrillators

Minutes:

The Committee received a verbal update on service work delivery including:

 

(i)         Greensand Ridge Walk: Work was on-going to create a start/finish point at the bottom of the High Street for the Greensand Ridge Walk and Cycle Route. 

(ii)        Multi storey toilets: the refurbishment of the town centre public conveniences at West Street was due to be completed by the 2nd July.

(iii)       Town centre surveys: were currently being analysed.

(iv)       Defibrillators: a meeting had taken place with the local First Responder volunteer and it was noted that defibrillators were tested every week. None had as yet been used.

 

RESOLVED to note the information.

113/CE

BUDGET REPORTS pdf icon PDF 100 KB

To receive a report and consider recommendations therein.

Additional documents:

Minutes:

The Committee received a system generated budget report for the revenue budget and earmarked reserves, as well as an additional sheet outlining any committee expenditure and the amounts remaining available.

 

RESOLVED:

 

a.         To note the report

b.         To allocate £500 contribution to fundraising for a sixth community defibrillator from budget 970/9057, to be released when sufficient funds have been secured to purchase the equipment.

114/CE

CHRISTMAS LIGHTS CONTRACT pdf icon PDF 94 KB

To receive a report regarding the new three-year Christmas Light contract (to follow) and consider the recommendation/s contained therein.

Minutes:

The Committee received a report regarding the new three-year Christmas Lighting contract.

 

Five interested parties submitted tenders and it was decided to recommend tender C to Committee.

 

RESOLVED to endorse tender ‘C’ to deliver the next 3-year Christmas Lighting Scheme.

115/CE

EXCLUSION TO THE PUBLIC

The Committee may consider it appropriate to consider the following resolution should they consider that any discussion would be prejudicial to the public interests: that, under the Public Bodies (Admissions to Meetings) Act 1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information. The public and press to withdraw from the meeting during consideration of detailed discussions regarding Market Matters.

 

Minutes:

RESOLVED that, under the Public Bodies (Admissions to Meetings) Act   1960, the public be excluded on the grounds of the confidential nature of the business about to be transacted which involves the likely disclosure of exempt information.  The public and press to withdraw from the meeting during consideration of detailed discussion regarding Market Matters.  

116/CE

MARKET MATTERS

Additional documents:

Minutes:

The Committee received a copy of a formal complaint submitted to the Town Clerk and was asked to give this consideration, in accordance with the Town Council’s complaints procedure.

 

Two representatives of the organisation submitting the complaint were permitted ten minutes in which to address the Committee. The Committee was then offered the opportunity to seek clarification on any points.

 

The two representatives left the meeting at 21:10 hours.

 

Councillors R Berry and C Palmer left the meeting at 21:11 hours.

 

Committee members discussed the content of the complaint and the verbal representation made. A number of aspects were reviewed and discussed.

 

Following discussion, the Committee unanimously agreed the complaint was unsubstantiated and no further action to be taken. A formal response to the complainant would be written by the Town Clerk.

 

RESOLVED the complaint was unsubstantiated and no further action to be taken.